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Dear Members,
Please find attached the minutes of the IPPG AGM 2016. It was another well attended meeting following a successful weekend meeting potential and future volunteers.
Once again, thank you for your continued support.
The IPPG team
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Minutes of IPPG(UK) AGM 8th May 2016
In attendance
Trustee/chairperson Nick Mason (NM)
Trustee/secretary Emma Mason (EM)
Trustee/treasurer Louise Cook (LC)
Trustees Elana Farrant (EF), Sean Tobin (ST), Anna Tobin (AT)
Emma Lloyd-Davies Tom Chivers Alice Booker Laura Bennett Elliot Breaks
Majel Granahan Jamie Barclay Alice Siese Rich Griffiths Heather Reynolds
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Items discussed |
Action by whom |
| 1 |
AGM opened at 13.00hrs by Chairperson. |
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| 2 |
Apologies from James Farrant, Helen and Roland Hunter, Andy Tomlinson, Ian Blessley, Kitty Duncan |
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| 3 |
Minutes of previous meeting were reviewed and accepted by all |
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Matters arising from minutes of AGM 26th April 2015
6b. Oxygen saturation challenge is to be commenced at Namche and proceeds are to go to the pharmacy
c. Collection of data on porters is ongoing
7d. Jim Duff and Doug Scott are now patrons of IPPG(UK)
8a. Cardiff Wilderness Medical Society (WEMS) are continuing to support IPPG(UK) with data analysis
c. The autumn lecture was superseded by the summer earthquake appeal fundraiser
e. No progress has been made on follow up of patients with HAPE/HACE. This needs to be addressed.
Minutes agreed by all |
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Chairman’s report (NM)
- The 2015 earthquake impact on Community Action Nepal (CAN) was discussed
- Machermo rescue post has been significantly damaged and builders should be there at present. The aim is to create 2 separate stone buildings and a smaller porter shelter to reflect present use.
- The need for ongoing fundraising was discussed. CAN have raised £1 million. In view of time commitments required ongoing fundraising is beyond IPPG(UK) capabilities
- The earthquake appeal event was well received and raised around £2,000
- NM reported on his visit to Nepal in September 2015 and discussed the logistics and difficulties encountered of supply of emergency shelter tents for the Gokyo valley. Due to delay in transfer of funds into Nepal the lodges had been rebuilt and the need for shelter was identified as being elsewhere. The tents are now at Malamche school to replace the damaged dormitory accommodation and at Solu village for shelters.
- Photos of the tents in situ are required
- NM met with lodges owners at Gokyo who thanksed IPPG(UK) for building and staffing the new post
- NM met with lodge owners in Gokyo and Machermo who all reported they were happy with IPPG’s work in the valley
- Visits to CAN, KEEP and other relevant organisations were made
- NM met with Sagamartha Pollution Control Committee (SPCC) and it was agreed that IPPG(UK) would put together a film on Sherpa culture, porter welfare and altitude illness. This is to be shown at Namche
- NM met with Buddha to discuss possibility of altitude education by Drs at Namche. Outcome was that best option for altitude education would be by film above
- Rachel Burke memorial fund discussed. A scholarship for a Nepal doctor to undertake the Diploma in Mountain Medicine has been established. The doctor will then spend part of a season working at Machermo. The first doctor has been selected and will spend part of post monsoon 2016 at the post. They were selected through an essay written on porter problems and the benefit of time spent at Machermo
- Final aim is to make this scholarship self-sustaining. Possibility of the mountain medicine community to support |
NM
NM |
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Financial report (LC)
- Summary of IPPG(UK) ringfenced account in Nepal with year on year expenditure to post monsoon 2015. The earthquake has had an expected effect on costs over the last and current season
- IPPG UK account expenditure and income for 2015 laid out and compared with 2014
- Liabilities for 2016. CAN have supported their staff financially following the earthquake. IPPG(UK) to do the same for Chhewang for repairs to his home
- Fundraising, donations received directly and indirectly (through MyDonate) acknowledged and thanked. Donor details to be posted on website. |
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Re-election of trustees
LC to hand over role of Treasurer to ST over the next 3 years |
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Secretary’s report (EM)
- Pre monsoon 2015 team managed well despite difficulties post earthquake
- The plan is for the Machermo post to be rebuilt by post monsoon 2016
- The change in constitution was made on the 26th April 2016. This was discussed and explained
- Thanks made to supporters of the earthquake appeal fundraiser
- Past volunteers attended the world extreme medicine conference on behalf of IPPG |
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Membership update (AT)
Numbers are at 27 |
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Aims for 2016
a. Possibility of another fundraising event was discussed. NM to discuss option of an Autumn talk with Doug Scott
b. Database to be uploaded with support of Cardiff WEMS
c. This year is the 10th anniversary of the Machermo rescue post opening and is the official opening of the new Gokyo post. To commemorate this IPPG(UK) to create a photo book of past volunteers and possibly organise a volunteers reunion
LC to organise list of volunteers for ELD and A to start work
d. Aim to have calendar/cards to sell at autumn talk
e. To have £50 or £100 option for 5 and 10 year membership to encourage ongoing support
f. Website design and need for online presence discussed |
NM
Emma Lloyd-Davies and Alice Booker to action
AT |
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Date and time for next meeting
- Sunday afternoon of IPPG weekend 2016
- preferred venue Held bunkhouse
- Louise to check availability and book |
LC |
| 12 |
Meeting closed at 14.10 hours by Chairperson |
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