Minutes of Wingham Chamber of Commerce, meeting on
27 July 2016 at the Australian Hotel
Meeting opened 6.30pm
Present: Leonie , Belinda Messer, Kim MacDonald, Paula Greenaway, Richard Greenaway, Col Butcher, Liz Jarvis, Kev Ellis, Donna Carrier, Grahame Nash
Apologies: Steve Wills, Judy Wills, Yvette Furner, Ian Furner, Kerrie Guppy. Kristian Guppy
Minute taker – Liz Jarvis
Call for Business without Notice: Nil- all offered to be covered in Strategic Meeting
Guest Speaker: NA
Minutes of previous meeting – Moved Liz Jarvis, Second Grahame Nash
Business arising from previous minutes - None (note to hand)
Membership/ Treasurers Report
From 1/7/16 3 memberships collected – Grantys, Col Butcher, Newsagency
Kev noted he had not received an invoice (which was the next step in his membership).
Discussion on the need for invoices to be issued.
Remove GST references from Correspondence re memberships
Tabled – 2016 and 2017 reports
Noted Cheque sent to Bron Squires – returned to sender….. Belinda Messer has contact details -pass on to Graham.
Moved G Nash, Second C Butcher
Presidents Report: No Report – all matters will be covered in main meeting context
Correspondence IN: (suggested email snip to be tabled in future)
Some membership matters
Mid Coast Council – offering opportunities to talk to Council’s Local Representative Committee
Correspondence OUT:
Response to Mid Coast Council – requesting a discussion with us around our “shovel ready” beautification plans.
Grant Application re Mural Project - ? Mid coast water
General Business:
Clarification of what email list we have and are working from - Mailchimp being used as data base – has all current and some past member’s info recorded.
Strategic Plan Follow up:
Donna gave intro 60 members down to 40, didn’t chase members well.
Decision out of strategic discussion was mainly that we go back to grass roots, more members needed.
Kev Noted from the record of meeting that we had achieved the following outcomes:-
- Strategies to build stronger membership base
- present membership pack to business
- invite existing members or new along to meetings
- membership drive at Well Creative event
Addresses Economic Development, Marketing and Promotion Strategies and
Chamber Strength and Sustainability
- Strengthen the profile of Wingham Chamber
-build website – via Kim at Well Creative
Addresses Marketing and Promotion Strategies
Constitution discussion
The approach to membership forms and Invoices needs to be resolved as they impact the Membership Pack being modified by Kim.
Action Liz and Grahame to resolve within 2 weeks and report to Kim.
Also send Kim old membership pack (it was bright but subject to rapidly being out of date)
Mural Project- Mural town/Mural trail: Donna explained background of idea and gave examples
Website Quote of $1705 received from Well Creative – includes linking all members’ websites - they can start within 2 weeks - ways to get feedback discussed.
Resolved to accept the quote and proceed. Link to trial page to be circulated before next meeting feedback to be through Donna.
Hosting was discussed and Trevor at Wingham computers was acknowledged for hosting mail etc to date at no charge - Free membership to be granted in return.
Moved Liz, second Graham
Business without notice:
Belinda noted that no one seems to know that the museum is our tourist info centre.
Noted by Kim “i” is a non 24/7 version
Museum should contact council re better signage
Donna Hudson? Bigger i etc, noted old map at Chrissy Golan Park
Actions: Donna to discuss with Donna Hudson about the “i” signs
Kim to discuss opportunities with Barb at Museum
Leonie raised old map at Chrissie Golan Park – deferred for future agenda item
Donna raised idea about events stemming from Branding Membership drive @ Well creative (hopefully September)
She suggested targeted events to attract different types of potential members for example:-
Tourism event at Bank Guest House
Farmers/local produce event at Bent on Food
Artists event at Belinda’s Not a Café
Action : Next meeting set calendar of events
Christmas Carnival
Update on council red tape.
Col suggested a full carnival – dodgems etc, - discussed behaviour of young crowd improving
Ideas discussed included Bands, Buskers, Carol singers, school choirs, timing of Santa, stilt walkers, Circartus, Gymarooos, use of Isabella Street, money raising opportunities.
Need more food noted that we try to make food all via volunteer organisations – need to get more of them on board again and organised about offerings
Noted offering a stage leads to increased insurance
Action: Separate Xmas carnival meeting needed 1 hr meeting
Graham to set time and day - broaden involvement
Meeting Closed: 7.36pm
Minutes to be sent to current and past members
Action Summary:
- Liz and Grahame to resolve constitution/membership/invoicing within 2 weeks and report to Kim with new form for pack
- send Kim old membership pack (it was bright but subject to rapidly being out of date)
- Donna to discuss with Donna Hudson about the “i” signs
- Kim to discuss opportunities for better signage via grants with Barb at Museum
- Graham to set time and day for Separate Xmas carnival meeting
Next Meeting: 24th August 2016
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