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Reminder: This monthly newsletter is where we will be announcing upcoming meetings, policy changes, and other important information. In Gmail, this message may be clipped, and you will have to click on the "View entire message" link at the end to see all of the content.
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Recruitment
The Office of Diversity and Inclusion just finished attending a series of conferences - the Big Ten Expo+, the Society for the Advancement of Chicanos and Native Americans in Science (SACNAS) and Annual Biomedical Research Conference for Minority Student (ABRCMS). This summer, OGDI also attended the Institute for the Recruitment of Teachers (IRT) conference which focuses largely on underrepresented students in the humanities and social sciences.
OGDI will be sending a list of interested students to graduate programs within the next week or so. This list will include students who showed particular interested in Maryland at the Big Ten, SACNAS or ABRCMS. We urge all applicable programs to reach out to these students directly - ideally through faculty program directors. Recruiting diverse students is highly competitive, and hearing from faculty members in a timely manner is the most compelling welcome we can muster as a community. If you have any questions or need sample communications go to the Toolkit (password: hobsons20!4*): http://blog.umd.edu/toolkit/recruitment-diversity/sample-communications/ or contact Anna De Cheke Qualls (adechek1@umd.edu).
Admissions for applicants from Puerto Rico
The Graduate School urges all programs to extend deadlines for Puerto Rican applicants. Many people if not most still do not have power. In recent conferences attended by the GS, many Puerto Rican students asked about deadlines and were concerned about having to meet them.
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Graduate Admissions Toolkit
AppReview Overview - New to AppReview and want to understand how it works to help your application review process? This overview is a great place to start as it describes the general workflow of applicants from the moment they enter AppReview to when a Final Recommendation is made for them and sent to the external application system (ApplyYourself).
http://blog.umd.edu/toolkit/appreview-overview-coordinators/
P: hobsons20!4*
Creating Bundles - Bundles allow you to assign applications to Reviewers and get recommendations.
http://blog.umd.edu/toolkit/creating-bundles-coordinators/
P: hobsons20!4*
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u.achieve and Approved Program form for the Master degree
Starting with the Fall 2017 semester, the Approved Program Form for the Master degree can be replaced with the audit sheets from u.achieve. The Approved Program form for the Master degree will be accepted for Fall 2017. For Spring 2018 graduation clearance, only u.achieve audit sheets will be accepted. If using the u.achieve audit sheets for the Master degree for Fall 2017, the deadline to submit this will be October 16, 2017.
Fall 2017 graduation deadline dates
November 10
Doctoral Students: Final date to submit: dissertation via ETD System and electronic publication form, to the Office of the Registrar.
Dissertation directors to submit signed Report of Examining Committee form to the Office of the Registrar.
December 6
Master's Thesis Students: Final date to submit dissertation via ETD System and electronic publication form to the Registrar Office.
Thesis directors to submit signed Report of Examining Committee form to the Registrar Office.
Master’s Non-Thesis Students: Final date to submit Certification of Master degree without Thesis form to the Office of the Registrar.
For more information, see https://gradschool.umd.edu/calendar/deadlines/academic-deadlines.
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Student Fellowships and Awards - Spring 2018 Deadlines
AY 18-19 Fellowship and Award Guidelines and application instructions are now available on the Graduate School’s Funding web page. A summarized list of departmental deadlines can be found here.
Applying for Graduate School Fellowships and Awards Workshop (Dec 5 or Dec 6)
Graduate students interested in applying for one of the Graduate School’s competitive Fellowships and Awards are invited to attend this workshop which will provide guidance and advice about the application process and about how to write successful proposals. Participants are asked to bring a draft of their 500-word ABSTRACT and/or their one-page student statement. Please register for either session at https://umdsurvey.umd.edu/jfe/form/SV_bDFqIvBFSUod7md
Ronald E. McNair Graduate Fellowship Program
The AY 18-19 McNair Fellowship enhances the program’s support package with $40,000 in awards over 4 or 5 years. The Graduate School invites programs to nominate McNair scholars for this program. Please see the McNair Guidelines for full details. Preferred deadline is Wednesday, February 7, 2018. Applications will continue to be accepted through March 7th, 2018. We look forward to welcoming an increased number of McNair Scholars in Fall 18!
Dolores Zohrab Liebmann Foundation Fellowship
The University of Maryland may nominate up to three candidates for the Zohrab Liebmann Foundation Fellowship. Award information and application materials can be found here. Graduate students wishing to be considered for nomination must submit their complete application package in hard copy to the Graduate School by Wednesday, January 10, 2018.
Graduate Faculty Mentor of the Year Award
The Graduate School invites students to submit nominations for the Graduate Faculty Mentor of the Year Award. Nomination deadline is February 21, 2018. Please inform students about this opportunity to recognize their mentors.
Upcoming Deadlines for External Fellowship Opportunities:
- American Musicological Society: Howard Mayer Brown Fellowship - December 15, 2017
- American Musicological Society: Alvin H. Johnson Dissertation Fellowships - December 15, 2017
- Center for Engaged Scholarship – December 15, 2017
- The Newberry Library Short Term Fellowships – December 15,2017
- NVIDIA Graduate Fellowships – December 15, 2017
- American Association of Women Fellowships – January 10, 2018
- DOE Computational Science Graduate Fellowship – January 17, 2018
- Boren Awards – January 30, 2018
- New York Historical Society - Bernard and Irene Schwartz Postdoctoral Fellowships – January 8, 2018
- BC Children’s Hospital Postdoctoral Program - January 15, 2018
- Link Foundation Modeling, Simulation & Training Fellowships - January 15, 2018
- Link Foundation Ocean Engineering & Instrumentation - February 28, 2018
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Academic and Professional Development
ImaginePhD, the free, online career exploration and planning tool specifically developed for Ph.D. students and postdoctoral scholars in the humanities and social sciences is publicly available. Please encourage students at all stages of study to use Imagine PhD to explore 16 distinct job families and the skills and the preparation required for each. Students can use the tool's planning feature to map out an Individual Development Plan (IDP) for completing key academic and professional development goals. ImaginePhD enables students to be more knowledgeable about career possibilities for PhDs, increasingly responsible for their own career development and more on track to meet crucial program milestones. To discuss possible ways that ImaginePhD could be incorporated at different stages of your students' doctoral experience, please contact Dr. Susan Martin, smarti18@umd.edu.
Save the DATE: A new career and professional development event for graduate students and postdocs in all programs will be piloted during the Spring 2018 semester. The first annual UMD Graduate Career Pathways Conference is scheduled for Friday, April 20, 2018, from 8:30-4:00 pm, in the Stamp Union. This event is a collaboration between staff and faculty in the Graduate School, University Career Center & The President’s Promise, The Colleges, and other key campus partners. More details will be available shortly.
Planning to Graduate Information Session
The Graduate School, in conjunction with the Office of the Registrar, will offer two “Planning to Graduate in Spring? Make Sure You Are On Track” information sessions for graduate students who plan to graduate in May 2018. These sessions will offer guidance on deadlines, submitting forms, and formatting theses and dissertations.
The sessions will be held Wednesday, November 29, from 10-11am and Thursday, November 30 from 2-3pm in 2124 Lee. Students can register at https://go.umd.edu/GraduateInSpring
Upcoming Meetings
We have all of the DGS and CGS meeting dates and times confirmed in the Jimenez Room of Stamp. The dates are below.
Wednesday: 11/29
· DGS: 12-1
· CGS: 1:15-2:15
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Tuesday: 1/30
· DGS: 12:30-1:30
· CGS: 2-3
Wednesday: 3/7
· DGS: 9-10
· CGS: 10:15-11:15
Thursday: 4/26
· DGS: 1:45-2:45
· CGS: 3-4
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Winter Orientation and Teaching Portfolio Retreat for Graduate Students
If you have any graduate students who were unable to attend the Fall Graduate Student Teaching Orientation in August or who may be teaching for the first time in the spring semester, consider encouraging them to attend the TLTC’s Winter Graduate Student Teaching Orientation. This year, the orientation will be held on Monday, January 22, 2018. More details are available at tltc.umd.edu/teaching-orientations.
Graduate students who are nearing the end of their graduate career and are considering applying for academic positions are encouraged to attend the January Teaching Portfolio Retreat for Graduate Students. This three-day retreat is an excellent opportunity for graduate students to learn about the components of the teaching portfolio, start to compile their materials, and to receive feedback. This year, the retreat will be held from January 16-18, 2018.
University Teaching & Learning Program (UTLP)
The TLTC, in collaboration with The Graduate School, offers this professional development program on teaching and learning in higher education for graduate students and postdoctoral fellows. Aligning with the Center for the Integration of Research, Teaching and Learning (CIRTL) goals, the UTLP is a self-paced program that provides formal training at three levels: Associate, Practitioner, and Scholar. Encourage your graduate students to visit tltc.umd.edu/utlp for more information about the program and to enroll.
Teaching Resources for Graduate Students
The TLTC has compiled a list of campus resources that can help support your graduate students. The list includes resources to support and improve their teaching, help support their own students or mentees, or to support themselves as graduate students. In addition to these compiled resources, make sure that your graduate students and post-docs are aware of the resources and programs available to support their teaching and professional development by asking them to subscribe to the TLTC's weekly newsletter. Visit tltc.umd.edu/newsletter to sign up.
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Incomplete (“I”) grading policy – The updated policy re-assigning an “I” as a course grade for all graduate level courses (excluding 799 and 899) will be effective for all courses starting in the Fall 2017 term. Faculty will need to provide a date in which the work is to be completed (either one-year from the end of the term or by date of graduation, whichever is earliest) and the letter grade to be assigned if not completed by that date. Students interested in taking a course but not intending to get a course grade should “audit” the course.
Remote participation in dissertation defense – candidates and committee members need to keep in mind that if the remote connection fails at any time during the defense, the Dean’s Representative will deem the defense as failed and will need to be rescheduled. It is important also that the remote participant is visible to the committee and the candidate.
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Advancing graduate education. Enhancing the graduate student experience.
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