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Dear <<First Name>>, (ID No. <<ID No.>>)
The following information relates to enrolment in 2018 yearlong/semester courses. Please read it carefully.
Remember that you must have renewed your membership for 2018 before you can enrol in any 2018 courses.
**ENROLMENT TIMETABLE**
Wednesday, 8th November
- November newsletter and 2018 Yearlong/Semester Course Guide e/mailed and posted on website.
- MyU3A updated with 2018 yearlong/semester courses.
Short courses are not included in the Course Guide. Term 1 short courses will come online on Tuesday, 23rd January, following publication of the January newsletter.
Monday, 20th November, from 10.00am and not before - until Thursday, 23rd November
- 2017 Registered Volunteers can enrol in 1 course only at this stage
- Life Members can enrol in 1 course only at this stage
Friday, 24th November from 10.00am and not before - until Tuesday, 5th December
- Full Members can enrol in a maximum of 2 courses
- 2017 Registered Volunteers can enrol in 1 additional course
- Life Members can enrol in 1 additional course
Wednesday, 6th December from 10.00am and not before - and ongoing
- All Members, including Associate Members can enrol in additional courses, subject to vacancies and enrolment rules
The Office Admin Team:
Dawn Gibson, Helena Ling, Paul O'Brien, Fran Sciarretta, Kai Simpson
To download a PDF print version of this information - CLICK HERE
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Enrolling through MyU3A
If you haven’t used MyU3A for enrolments before, our office volunteers would be happy to show you how easy it is. Drop in to the office over the next month during office hours. And of course, there are instructions on the MyU3A website, or you can download them – CLICK HERE.
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MyU3A Logins and Passwords
If you can’t find or remember your password, you can request it on the Member Login page of the MyU3A site by clicking the “Forgot Password/ID” button.
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Priority Enrolments: Volunteers & Life Members
Life Members, and members who have actively volunteered this year and who are registered on our volunteer database and have renewed their membership for 2018 have a priority enrolment period of four (4) days from 10.00am on Monday, 20th November until Thursday, 23rd November in which they can enrol in a maximum of one (1) yearlong/ semester class. After this date, enrolments are opened up to full members.
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Enrolment Restrictions
- Language Policy restrictions – refer to 2018 Yearlong/Semester Course Guide and Website.
- You can only enrol in one Yoga class.
- You can only enrol in one Mahjong class.
- You can only enrol in one Writing class
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Class Count
During the initial restricted enrolment period, ie from 24th November to 5th December, you can enrol in a maximum of 2 classes.
What counts: (1) Classes in which you have successfully enrolled - your status will be "Enrolled"; (2) classes where you have been put on a waitlist pending tutor approval (ie mostly languages but some other classes also) - your status will be "waitlist", and (3) classes where you are waitlisted because it is full - your status will be "waitlist".
What doesn’t count: Let’s Do registrations.
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In-Person Enrolments
In-person enrolments will be done in the U3A Office, except for the main enrolment day of Friday, 24th November, where they will be held in the Enrolment Centre, Room 2.2, Level 2, Greek Cultural Centre
If you are coming in to enrol on that day, you should go to the Enrolment Centre first, where you will be allocated a queue number.
n.b. the building does not open until 9.00am
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Our Contact Details
Phone: 9639 5209
Office Hours: 10.00 - 3.00pm, Mon-Fri
Email: citymelb@u3a.org.au
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Phone Enrolments
Whilst we are happy to take phone enrolments (provided that you have renewed your membership prior to doing so), bear in mind that it may take you some time to get through to us.
You can enrol by phone from 10.00am on any enrolment day.
Voicemail
- Monday, 20th November - voicemail received before 10.00am will NOT be actioned!
- Friday, 24th November - you can't leave a voicemail at all
- Wednesday, 6th December - voicemail received before 10.00am will NOT be actioned!
Please do not use multiple channels as this is confusing for us and wastes our time, ie don't leave a voicemail with your enrolment requests and also send an email with the same requests.
We will endeavour to reply to all voicemails with the outcome of your request.
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Email Enrolments
Whilst we are happy to take email enrolments (provided that you have renewed your membership prior to doing so), bear in mind that it takes us a little longer to process these.
- You can enrol by email from 10.00am on any of the main enrolment days: Monday, 20th November, Friday, 24th November and Wednesday, 6th December.
- Any emails received before 10.00am on these days will NOT be actioned!
Please do not use multiple channels as this is confusing for us and wastes our time, ie don't send an email with your enrolment requests and also leave a voicemail with the same requests.
We will endeavour to reply to all emails with the outcome of your request.
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Let's Do Registrations
Enrol in these as you would any other class – online through MyU3A or via the office. Registrations for Let’s Do groups for 2018 do not count as part of your class quota. You must register each year so that LD Co-ordinators have up-to-date lists of current members.
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What you can do to help us
- Renew your membership by 20th November
- Read this advice carefully and adhere to these instructions
- If you are not enrolling via MyU3A, know the exact name, as published in the Guide, of the course/s that you want to enrol in
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Office Closures during Holiday Period
The office will close on
Tuesday, 5th December for the Volunteers’ BBQ, and from
Monday, 11th December to Friday, 12th January, 2018.
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