CLUB AND COMMUNITY

DEVELOPMENT UPDATE

MAY 2017

CLUB and COMMUNITY DEVELOPMENT

The Club and Community Development Newsletter will provide additional information on:

Grants
Resource links
Club management best practice
Constitutions
Community and Club Events

Its purpose is to inform and unify our communities in becoming inclusive, vibrant and healthy.
Your are welcome to share this information.

LINK TO SHIRE OF GINGIN MAY EVENTS

CONTENTS
MAY EDITION 2017

May Workshops
Tips
Grants
Not For Profit Law
Are You At Risk
Sponsorship
Successful Club Resources
Promote You........
Whats in May 2017

**Please note: Shire of Gingin Club Development Officer Helen Sutherlands' mobile number has changed to 0429 685 056

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Sports News: Guilderton Diggers Cup Winners - The Ellis Family

GUILDERTON CUP WINNERS

Guilderton Digger's Cup was well attended this year in beautiful late autumn sunshine. Mixed teams competed in Golf and Bowls with a hearty cooked breakfast and buffet lunch included for the competitors. This year the local Ellis family of Linda, Clive, Jack & Luke, proudly won the cup.

AMAZING (Julie Jasper 0400 085 965)
I am promoting a motorbike ride around Australia on an old 1942 WW11 Indian Military Scout, which will not only raise funds, but will also raise awareness for children I work with who have been affected by ongoing trauma, the result of being exposed to family and domestic violence and abuse throughout their crucial developing years, which in effect will disadvantage them for the rest of their lives. This is my sponsored website www.thesilenttour.com if you would like further information and/or to offer support for my cause.

GRANT WINNERS - Beck Foulkes-Taylor and Gingin Tennis Club
The Shire would like to congratulate Beck Foulkes-Taylor for being a successful recipient of a Wheatbelt Athlete Support Program grant. This $800 subsidy will contribute toward the cost of Tennis WA’s Junior Development Course which will enable Beck to teach tennis to our region’s youth.
The Wheatbelt Athlete Support Program (WASP) is funded by the Department of Sport and Recreation and Royalties for Regions through the Regional Talent Development Program, and supports the development of regionally based talented athletes,coaches and officials. The aim of the program is to encourage the continued development and progression of talented individuals along their sporting pathways from the sub-elite to elite performance level whilst living in regional Western Australia. Beck said "the grant process was quick and simple to apply. Well done Beck!

Congratulations to the Gingin Tennis Club on their successful grant application for $500 worth of sporting equipment from the BALLS4ALL initiative. This is a partnership between Spartan Sports and the Australian Sports Federation to provide grants of balls for rugby league, rugby union and football, plus netballs, basketballs and cricket balls to sports groups and school teams all over Australia. Due to the dedication and commitment of Simone Gresele to Gingin tennis and the community, the Gingin Tennis Club has lots and lots of tennis balls. Great effort with a positive result. Thank you.

TIPS

Be an Early Bird - Commonwealth Game tickets
Ticket requests NOW OPEN!
The Gold Coast 2018 Commonwealth Games are fast approaching and ticket requests for Australian fans are now open!  To give our competitors the edge and an advantage over other teams, the Australian public is being asked to get behind our competitors by attending the Games and cheering them on! The ticket request phase will be open from noon on Monday 24 April and will run until 11:59pm on Monday 22 May. To read more or to request tickets, Click here.

Fundraising - How to be more effective
The most efficient sporting teams have good leadership from their coaching staff and their captains to keep their team on track and sticking to the game plan. Their roles involve establishing a plan and providing the guidance and execution to deliver results utilising the resources at hand and distilling a culture of teamwork, accountability and engagement to succeed.
Fundraising like most initiatives uses the same model within an organisation whether it be a well-resourced professional sporting team or a volunteer based committee, strong leadership and fundraising champions are essential. KEEP READING

'Community Sport Officiating'
This article from Clearinghouse for Sport, prepared by Dr Ralph Richards (Senior Research Consultant) addresses a broad range of topics related to officiating in community sport. It is full of useful information and resources for all those involved, including:
•   Officiating in Australia
•   Attracting and Retaining Officials
•   Barriers to officiating
•   Training and Development
•   Integrity
•   Government Initiatives
•   National Sporting Organisation (NSO) programs
To read the full article, click here.

Social Media – What is it and how can Clubs use it?
Clubs can use social media to communicate with their members and market their services as well as sell goods. The key to the success of social media is to get all club members joined or subscribed to the social media platform. Tools like Facebook can:
•   Inform club members of upcoming events
•   Inform club members to fixture or training changes
•   Inform club members of news
•   Share photos and videos of team triumphs
•   Sell merchandise or tickets to events
•   Sell sponsorship space (naming rights to the club’s facebook page)
•   Sell merchandise
To read more, click here.

10 tips for your board to ensure financial health and regulatory responsibility.
1. Be wary of late reports - Agree on how often reports are provided from the treasurer and insist that they’re delivered on time. Late reports can be a sign of troubles (a failure of duties at its most benign; deliberate omission at the other end of the scale).
2. Watch the budget - Set a budget at the start of each year. The board should check in regularly (at least once a quarter) on how you’re tracking. Any large variations in income or expenditure should be investigated immediately.
3. Check the bank accounts - Request the tabling of a printout of the bank accounts (as they stand today) at each meeting. If the financial reports don’t match the statements, it’s time to ask some questions.
To read Tips 4- 1, click here.

6 Tips - More Interesting Committee Meetings
1. Strong Chairperson - To help you keep things energised and on task.
2. Catering - Meetings after hours may warrant a platter or two of nibbles, while a morning meeting might see tea, coffee and biscuits set out. Over lunch, a tray of sandwiches might be fuel for meeting productivity! Oh, and chocolate, because… chocolate.
To read Tips 3-6, click here

GRANTS and OPPORTUNITIES

The Growing Cricket for Girls (GCG) Fund has been established by Cricket Australia in partnership with the Commonwealth Bank to support the access to, and development of, girls competitions at a community cricket level across Australia. .Growing cricket for girls guidelines. Funding up to $5,000 per year over a two year period. APPLICATIONS CLOSE Tuesday 6 June 2017

Applications for the $1million BALLS4ALL giveaway closed on the 31st of March and all successful applicants have been notified. If the primary contact from your successful application has not received the agreement call us on 02 6214 7868. SIGN UP to stay receive information on the next grant round.

KidSport – Update For Clubs
With the winter season registration nearly complete for the upcoming season, clubs are reminded of the following;

Please login to the KidSport system and update all Club registration costs, banking and ABN details and contacts. It is with this information that the program is administered. For those clubs who require their access details to be re-issued, please e-mail: Kidsport@dsr.wa.gov.au using your Club name.
Once an application has been processed, the parent is issued with the voucher notification from KidSport (they are required to pass this voucher onto you). An applicant is not considered valid until they appear as a listed approved applicant within the system.
The Club is required to redeem the voucher prior to creating the invoice within the KidSport system.

From 1 January 2017 families without concession cards will no longer be able to get applications signed off by Referral Agents. Families will need to meet with an approved KidSport Financial Assessor and demonstrate that they meet one of the four KidSport Financial Exceptions. For more information please email the KidSport team, phone 08 9492 9911 or visit the website.

KidSport – Update for Applicants
The Department of Sport and Recreation has activated Online applications for KidSport. They are now available for those who hold a Pensioner Concession /Health Care Card. To apply online, please click KidSport application. Hard copy application forms are still available for Concession card holders ONLY and can be submitted to local governments.

Regional Grants Directory
View the number of Grants available for Natural Resource Management works in the Northern Agricultural Region on NARvis.

FREE Workshop On Diversity In Clubs
The Australian community is one of the most diverse in the world, and sports and social clubs have an opportunity to become true representations of their local communities - this means tapping into local CaLD (culturally and linguistically diverse) communities. CaLD is the preferred term for many government and community agencies as a contemporary descriptor for ethnic communities. CaLD people are generally defined as those people born overseas, in countries other than those classified by the Australian Bureau of Statistics (ABS) as “main English speaking countries”.Enhance your Club’s access to CaLD Western Australians by attending this free event: Tuesday 23 May, 2017, 4:30pm - 7:30pm supported by the Office of Multicultural Interests and presented by Volunteering WA. Light dinner and takeaway handbook provided. Perth metro – venue to be announced soon. Download the event information poster here.

Foundation for Rural and Regional Renewal (FRRR) Community Partnerships
To help community groups and their philanthropic supporters celebrate their partnerships, there are a small number of grants available of up to $10,000. Website: , Guidelines: , Application: The 2017 granting round is now open and closes on Friday, 12th May. To speak about your project, call 1800 170 020 or email communitypartnerships@frrr.org.au.

Lotterywest Trails Grants Program
Applications for Lotterywest Trails Grants are now open for not-for-profit organisations and local governments. To apply for a Lotterywest Trails Grant discuss the project with your local office and complete the grant application. More information on the Lotterywest Trails Grants Program

Home Ground Advantage Grants Program
Holden has committed to helping grass roots sport. Holden will award a total of $250,000 in grants. Sporting clubs can request any amount up to the full $250,000, but it would have to be a super-exceptional project to be awarded all the funds to a single club.
What types of projects will be funded?
Home Ground Advantage grant applications will be considered for the below:

Tangible projects – including upgrading, constructing or improving facilities, upgrading or purchasing equipment, and buying uniforms and other assets
Developing exceptional talent – including special coaching or funding for trips to compete or gain experience

Go to https://www.holden.com.au/about/home-ground-advantage#/overview

For access to further grant information Click here
(Resource: https://www.fundingcentre.com.au/)

Not-for-profit Law

CONSTITUTIONS:
For access to sample constitutions for all Incorporated organisations serving liquor. Go to https://www.clubswa.com.au/

Shire of Gingin Constitution Resource packs containing -

What do Incorporated Associations need to do as soon as possible to comply with the new Association Incorporations Act 2016?
Associations Transition Pack 1 , 2, and 3
Model Rules and Guidance Notes
Time to Review and Update Incorporated Associations Rules

have been placed at the following locations for your access.

Gingin Community Resource centre
Sovereign Hill Community Association
Lancelin Community Resource centre
Woodridge Community Association

Please contact Helen Sutherland clubdev@gingin.wa.gov.au for further community and sporting club constitution resources and or support.

AUSTRALIAN ADVENTURE ACTIVITY STANDARDS (AustAAS)
The AustAAS are intended to provide a best practice framework for safe and responsible planning and delivery of outdoor adventure activities with dependent participants. The recent release of the AustAAs core standards has raised questions about what community and volunteer clubs and associations will need to consider regarding risk management and activity delivery.
The Department of Sport and Recreation is providing a free interactive workshop designed to explore some of these questions including:
•   How and when are the AustAAS is likely to be introduced?
•   How clubs and associations can develop flexible frameworks to meet their organisations needs?
•   What is the duty of care for committee members and how does this apply to dependent participants?
•   How is liability law applied and what can clubs and associations put in place to protect committee and other volunteer members?
Workshop Details: Date: Wednesday 17 May 2017 Time: 4pm to 7pm
Venue: Department of Sport and Recreation, 246 Vincent Street Leederville
More information on the AustAAS workshop.

WA LIQUOR LICENSING LAWS TO BE REFORMED?
According to the new Government’s recently published Media Statement:
“The McGowan Government has commenced plans for the next stage of reform of WA's liquor licensing laws to support innovative local businesses and create jobs for Western Australians. “The State Government is getting on with the job of taking the next steps in liquor reform in WA to cut red tape, support exciting local businesses and create jobs. “Under our plans, venues that deliver cultural and tourism value to the community within a safe environment will have a better chance of obtaining a liquor licence or amending a liquor licence.” Access the full Statement here.
No news yet of when or how these proposed changes will be introduced. Watch this space...

INFORMATION HUB SEARCH TOOL
The Not-for-profit Law Information Hub has launched a new search function tool which aims to guide users' search experience. It means that no matter what term you are searching for on a particular legal issue, the Information Hub will provide links to pages, key resources and other information relevant to the search (including suggested links to other legal issues that you may not have considered).

ARE YOU AT RISK?

Email fraud

What is it?
Cyber-criminals impersonate your CEO or other senior executives and target staff with the authority to perform transactions for your organisation.

What to look out for:

A request marked urgent and/or confidential.
Being asked to ignore standard payment authorisation processes.
Emails containing grammatical and spelling errors.
The ‘reply to’ email address is different from the sender’s address.

How to protect your organisation

Look for and question anything suspicious.
Have processes and procedures in place such as a clear separation of duties plus additional verification processes for large or unexpected payments.
Make sure everyone follows set processes and procedures – without exception.

Requests to alter bank details

What is it?
Cyber-criminals pose as one of your genuine suppliers and send instructions to alter bank account details. The next time your organisation makes a payment to the supplier the funds are paid to the cyber-criminal’s account. This type of scam is often only detected when the genuine supplier lets you know they haven’t received payment.
What to look out for:
Any requests, whether by email or invoice, to change bank account details. These requests often look authentic and may use the business’s logo and links to their website (or a fake webpage).

How to protect your organisation

Always verify any requests to change bank details using an alternative communication channel and always use the contact details listed in your internal records.

To learn more about how you can protect your organisation from cybercrime, Click Here. (Resource:Our Community).

Club Resources

Sponsorship - What is it good for?......

Sponsorship is a mutually beneficial business relationship between two parties, the business (sponsor) and the club (sponsored).
In terms of sporting clubs, having sponsors can significantly help clubs to reach their goals and objectives. The financial support of sponsors is often used to reduce the costs for players, of uniforms and competitions while also supporting the general running of the club.
Sponsorship may be in the form of cash, donated goods and services or access to the resources or staff of the sponsor. These goods and services can become more valuable than simply cash sponsorship through fundraising events or specialised services.
The secret to Sponsorship and sample sponsorship templates. (1 and 2) (Resource http://sportscommunity.com.au/resources/)

Mandy Weidmann is the publisher of the Fundraising Directory and author of the Practical Fundraising Handbook for School and Club Volunteers. The link to access a fundrasing planner and calendar.

Boost your donation $ - HELP US IN MAY AND JUNE
The Australian Sports Federation is making an app and are looking for some fundraising leaders to help BETA test it. If you have an end of season dinner, a registration day, a fundraising event or you are looking to collect donations without the hassle of a hardcopy form or an iPad, this is a great opportunity for you.
The app will enable you to take tap and go credit card donations utilising market leading technology provided by Square. Find out more about Square here . You can also use the app to track your donations and update your project details and images on the go! They are rolling out the iPhone version first, so all you need is an event or activity with a group of potential donors, an iPhone and a willingness to ask people to donate! Check out the demo.
I WANT TO TEST THE APP

PLAY BY THE RULES - Let the Kids be Kids in Sport!!
Play by the Rules has launched the second stage of the Let Kids be Kids campaign to stop poor sideline behaviour at junior sport. This features a number of sports stars and kids talking about poor sideline behaviour. There's a collection of resources you can download Or simply share the link to the sign up page

WHAT IS COTA? - Ageing in Australia is a time of possibility, opportunity and influence.
Visit the COTA website an organisation representing the rights,needs and interests of older Australians to access information on active ageing, living longer, living stronger and mall walking. .
SIGN UP FOR THE NEWSLETTER to get the latest information on support programs and projects.

MAY EVENTS

Department of Sport and Recreation Event Calendar
With the release of the new-look DSR website, the DSR event calendar has been updated to include the latest events and courses that may be of interest to your club.

Sport and Recreation Industry Golf Day
The annual Sport & Recreation Industry Golf Day presented by the WA Sports Federation (WASF) and supported by the Department of Sport & Recreation – is a great way for those from across the industry to come together and network in a social setting. Register for the ambrose format, enter a team of four or WASF can place you in a team. Date: Monday 8 May Time: 11.30am start Cost: $62 per person Venue: Collier Park Golf Course RSVP: Online.Queries to Matt Bamford. More information on the Industry Golf Day including how to register.

SORRENTO BOWLING CLUB CANCELLATION NOTICE
Please be advised that the Trevors Carpets City Slickers v Country Challenge has been postponed due to a lack of nominations. Regards John Abercrombie, President

Thank your Volunteers in the Community News National Volunteer Week Liftout

Advertising space is still available in Volunteering WA's Community Newspaper National Volunteer Week liftout, to be released 9 May.
Thank current volunteers, recruit new volunteers, present products and services, share volunteer stories and announce new projects to an audience of Community News readers from 535,514 households. Please contact Laura Bell on 9231 5204.

EVENTS PROMOTION

WHEATBELT GYMNASTICS SESSIONS
WHEN: Commence Saturday 29 April, Tuesday 2 May and Thursday 4 May
CONTACT: Contact Beck 0428 310 734 or email wheatbeltgymnastics@outlook.com for an up to date schedule OR for additional information.

LEDGE POINT GOLF LADIES OPEN DAY - Ladies enjoy an 18 HOLE 4BBB COMPETITION on grass fairways & grass greens
WHEN:  Thursday 11th May, 2017
TIME: 8.30am: Registration and Morning Tea & Coffee
9.30am: Shotgun Start
12.00-1.00pm: Soup & Sandwiches
Snacks provided after your game. Presentation of Prizes and Light supper to follow.
WHO:  Please return entry forms to Fran Thompson, P.O. Box 155 Ledge Point. 6043 Ph 9655 1508, Mob. 0408 944 824 or email alandfran@bigpond.com
WHAT: Entry Fee is $30 per person All Entries must be in by the Sunday 7th May 2017
Prizes for 1st, 2nd 3rd and Novelties. PLEASE ADVISE US IF YOU REQUIRE A BUGGY FOR THE DAY
**Please return entry forms to Ladies Captain: Fran Thompson, P.O. box 155 Ledge Point. 6043

GUILDERTON BOWLING CLUB - SATURDAY AFTERNOON SOCIAL BOWLS (Ladies & Gentlemen)
WHEN: Saturday 6 May
TIME: 1.00 for a 1.30 start
WHAT: Members and Non-Members. Flats shoes, socks or no shoes required.
CONTACT: Nobby Dewar 0427 682 604 or Shaun 0481 097 082 for further information

WOODRIDGE EQUESTRIAN CENTRE CLINIC - CATERING TO ALL
WHEN: 13 May
TIME: Gates open at 7:30am with an 8am start to classes.
WHO: Clinic with Kristen Bain focusing on simple commands with poles, jump position and ring etiquette.
WHAT: Catering to all skill levels of horses, ponies and riders. Green horses and spectators welcome. $25 per rider. Riders will be in groups of three.
CONTACT: Visit the centres facebook page or email us at woodridge.equestrian@yahoo.com

MX / Enduro school – Woodridge!
Sand and hard pack over three different tracks will get you ready for the year ahead no matter what or where you ride!
The facility at Woodridge contains two Pony Enduro tracks, a Supercross track, a Motocross track as well as a dedicated Kid’s Track.

Learn new techniques from each discipline that can make a big difference in your riding, whether you’re an mx or enduro rider, get to know how to do both to get an edge on your competition.

WHEN: Saturday May 13 – 125cc+ bikes AND Sunday May 14 – 65-85cc bikes
TIME: 9am-3pm at the ATV Club WA – Woodridge
COST: $120 (ATVWA members) $150 (non-members) One day MA license – $30 if needed. Log book signing – FREE
WHAT: Two wheel only Coaching for 2 wheeler riders with Louis Calvin Coaching
See booking details

ATVWA JUNIOR COACHING CLINIC MAY 28
PerthMX Coaching and Development School (Nicki Shea-Howell )
Open to quads and 2 wheelers, please see Perth MX for additional information. (see Advertisement)

Helen Sutherland
Club Development Officer
Mobile: 0429 685 056 / or
0419 604 101
Direct Tel: 9575 5162
Email: clubdev@gingin.wa.gov.au
Web: www.gingin.wa.gov.au

Cher Groves
Community Development Officer
Mobile: 0429 951 131
Direct Tel: 9575 5138
Email: cdso@gingin.wa.gov.au
7 Brockman Street (PO Box 510)
Gingin WA 6503