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Formation of the Australian Institute of Ecological Agriculture Cooperative Ltd. - 13th September 2016
If you can make it we would love to hear your thoughts. It is happening at 8pm Tuesday. The free phone-in details are:
Dial-in Number 03 8672 0100
Participant Access Code: 170755
[Note: How do I eliminate static or echo on my conference calls? If you experience static or echo on your conferencing line, please use the *5 key, to mute all callers. For participants that wish to speak press *6 to un-mute the line. Please refrain from using speakers, headsets, cordless phones, etc., if you encounter static or echo on your conference call.]
If you intend participating in the event it would help if you send an email to Kirsty Yeates on kayeates@yahoo.com.au. This will provide an estimate of numbers. [Note: This doesn’t preclude you from phoning in on the night if you haven’t registered].
Two important documents have been listed on the webpage: www.ecoag.org.au/formation-documents/ and these should be read before the meeting.
Document 1: The Rules of the Cooperative including its purposes.
Document 2: Guidelines for a Formation Meeting.
Important in the proceedings is to endorse the proposed Rules by a majority of 2/3.
Given the difficulty of conducting an election via teleconferencing it is proposed that the following positions be filled by recommendation from the Chair of the Institute Steering Committee (Kerry Cochrane):
- Chairperson,
- Secretary,
- Treasurer,
- Social Communication &
- Director (Climate Change, Agroforestry & Biodiversity).
This provides 5 directors which is the number required to form the cooperative. It is recommended that the remaining directors be elected/selected from the membership of the following sub-committees: Professional body representing holistic science in agriculture; Education; Extension & Research; Marketing; and Networking. This process will take place post the formation meeting.
If you have any concerns re the above please contact Kerry Cochrane on (kcochrane@ecoag.org.au)
The AGENDA for the meeting will be as follows. Any adjustments to the AGENDA will be conveyed at the commencement of the meeting.
1. Introductions
2. Appologies
3. Appointment of the Chairperson and Secretary for the meeting. These two positions will be ratified once the full board meets.
4. Acceptance of the Rules of the AIEA Cooperative as circulated.
Amendment: Rule 39 (3) To read: To enable rotational retirement the board will organise its AGM to ensure an appointment for 2 years with 50% of directors retiring at each AGM.
Explanation
This amendment will stabilise the board and prevent the occasion where all 10 directors retire at an AGM!
It is suggested that this recommendation commence at the conclusion of the first 12 months of the AIEA Cooperative Ltd i.e. 5 will stand for 12 months at this juncture and 5 for 2 years. Subsequent to this all directors will serve two years.
Motion: Moved that the constitution be accepted with the amendment to Rule 39 included.
5. Election of board members
It is recommended that half the board be appointed (i.e. 5 directors - to fulfil the requirements of the formation meeting) and that the remaining directors be elected from within each of the functional subcommittees. These elections should take place within 3 weeks of the formation meeting.
The positions to be filled at the formation meeting are:
Chairperson
Secretary
Treasurer
Social communication
Plus one director from the functional groups of
(1) Professional body to represent holistic science in agriculture
(2) Education
(3) Extension & Research
(4) Climate Change, Agroforestry & Biodiversity
(5) Marketing, and
(6) Networking.
6. Volunteering
If you are interested in engaging in any of the subcommittee functional groups please say so.
In addition there is a need for support with (a) the newsletter (b) social media (Facebook, twitter, website) and (3) marketing of the Institute
7. Intentions ahead
- Board meetings every two months as a minimum
- Newsletter every 6-8 weeks
- A strategic plan from each of the functional groups within 6 months
- A business plan based around the functional groups
- An intention to raise funding from a variety of sources
- A networking intention to create conversations between other organisations that are holistically oriented.
- Application for tax deductibility status
8. Other issues
9. End of meeting
Kerry Cochrane
Past President EAAA
Chairperson, Institute Working Party.
0402008100
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