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New Hire Reporting
Why do we need new hire reporting?
New hire reporting speeds up the child support income withholding order process, expedites collection of child support from parents who change jobs frequently, and quickly locates alleged non-custodial parents to help in establishing paternity and child support orders. New hire reporting helps children receive the support they deserve. New hire reporting also saves taxpayers by preventing fraud in welfare, workers compensation, and unemployment insurance. Employers are a key partner in ensuring financial stability for many children and families and should take pride in their role.
What information must be reported?
Required Employer Information:
- Employer's Federal Employer Identification Number (FEIN).
Employer's Name
- Employer's Payroll Processing Address
Required Employee Information:
- Employee's Name (First, Middle, Last)
- Employee's Mailing Address
- Employee's Social Security Number (SSN)
- Employee's Date of Hire
- Employee's Date of Birth
Penalty for Failure to Report
Employers who fail to report newly hired or recalled workers may be fined up to $25 for each violation and up to $500 if the failure is the result of a conspiracy between the employer and the employee not to supply the required report or to supply a false or incomplete report.
As part of our payroll service to you, we file all New Hire Reports. To properly file the reports, it is important that we include all the information the State is requesting. The two pieces of information we most often find missing is the employee date of hire and date of birth. Please help us file your reports on time and accurately by making sure you supply this information when setting up new hires.
The payroll forms needed to provide to your new hires can be found on our website at our website here
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