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Longwood Research Administration Digest 

[RAD]

 January 6, 2017
For a comprehensive overview of news, upcoming training opportunities, deadlines and other events please visit hlcra.harvard.edu
 
 

NIH NEWS


NIH and AHRQ update font guidelines
For applications submitted for due dates on or after January 25, text in PDF attachments must follow these minimum requirements:
  • Font size must be 11 points or larger (smaller text in figures, graphs, diagrams and charts is acceptable as long as it is legible at 100% view)
  • Type density must be no more than 15 characters per linear inch, including characters and spaces
  • Line spacing must be no more than six lines per vertical inch
Recommended fonts are Arial, Georgia, Helvetica, and Palatino Linotype although other fonts are acceptable provided they meet above requirements. There is no longer a restriction on the text color, although black or other high-contrast text colors are recommended since they are legible to the largest audience.

Characteristics and outcomes of R01 Competing Renewal Applications (Type 2s)
While new investigators are almost as successful as experienced investigators in obtaining new (type 1) R01s, the difference between new investigator and experienced investigator success rates widens when looking at competing renewals (type 2s). Success rates of new investigators’ first renewals. however, were lower than those of experienced investigators. The findings presented in this analysis show that among type 2 R01 applications, the strongest correlates of success are peer review impressions of approach and significance.

Reminder: Use of Final RPPR became effective on January 1
As announced in November 23rd notice, NIH replaced the Final Progress Report with the Final RPPR effective on January. For more information please see:
F series application due dates synchronized
Beginning this year, diversity F31 fellowship applications will be due on the same date as all other F applications - April 8, August 8, and December 8. 


 

Around Harvard


Joint Open & Admin Forum on February 10th - Washington Update
There’s never a dull moment when it comes to news from Washington these days. Predicting the unpredictable is fast becoming the new norm. So, please come join us on February 10th to get an inside perspective from Kevin Casey and Jon Groteboer on what’s happening (or not) in Washington these days!

Help us estimate attendance for planning purposes - sign up here


OSP Blog:

How to use OBI Grants Management to identify accounts for the new GMAS budget tool
If you are a grant manager, you may know that a new tool for submitting budgets to the General Ledger is included in the 12/19/2016 GMAS release, but did you also know that you can use a dashboard in OBI Grants Management to help you identify accounts to be updated using this new GMAS tool?

Internal OSP FY16 Annual Report
The Harvard Office for Sponsored Programs FY16 Annual Report is now available to Harvard staff and affiliates here through HarvardKey login. The report, which is developed for internal purposes, provides a summary of the FY16 sponsored research results.

Reminders:

HMS Non-Sponsored Billing Agreement process update:
One of HMS SPA’s ongoing efforts has been to clarify and document the HMS process for Billing Agreements (BAs). Through these discussions, we have determined that having one point of contact for all BAs, both sponsored and non-sponsored, will help streamline the process. Therefore, effective January 3rd, please contact your SPA GCO for assistance with both sponsored and non-sponsored BAs. SPA will dock in with the Office of Finance on non-sponsored BAs as necessary. We are also working with the Office of Finance to prepare a non-sponsored BA template, which we will post to the HLCRA website shortly. FAQs have been updated appropriately.


 

Training Opportunities

 
1/9, 1/11, and 1/13 - Responsible Conduct of Research Course
Register for the January Responsible Conduct of Research Course (RCR). This course, which is available free of charge to all Harvard-affiliates, fulfills requirements of certain awards sponsored by the National Science Foundation (NSF) and National Institutes of Health (NIH) for formal Responsible Conduct of Research (RCR) instruction. RCR is an 9-hour, best practices course for those desiring to deepen their knowledge of ethical research and responsible conduct. It is also an excellent professional opportunity for anyone interested in furthering a career in research.

Interested parties should visit the RCR Course Website (http://projects.iq.harvard.edu/ras-rcr) for more information and to register, or register here: Harvard University RCR Course Registration: January 2017. Registration will be open until January 8th.

Date: The course will take place on the mornings of January 9, 11, & 13, 2017 from 9:00am -12:00.
Location: Cambridge, Science Center, Hall E


1/10 - IRB Educational Series - Ensuring Data Confidentiality: IRB Considerations and IT Data Security Measures (and device encryption consultations)
Description: How are the Harvard Research Data Security Levels determined for protocols? How do you make sure that you are complying with Harvard’s policies on data protection? Can you put your sensitive data on a flash drive or transmit it electronically? How can IT assist you with ensuring High Risk Confidential Information is maintained and shared securely? Come get the answers to these questions and many more straight from IT data security officers and IRB administrators.

For anyone who brings along a device to the session, one-on-one consultation with IT regarding password protection and encryption will be available (which may be able to happen on the spot!). Register here: https://harvard.az1.qualtrics.com/SE/?SID=SV_6JQVF4OKJDVjr2B

Date: January 10, 12:00 to 1:00
Location: Modell 100A
 

1/12 - REACH Advanced: Preparing for a Site Visit
Description: Site visits by a donor or external party can be a stressful experience. This session explores strategies for pre-site visit planning; managing the entrance meeting, visit and information requests; and for follow-up post-visit. Participants will walk away with a toolbox and techniques for anticipating what information is required, visit preparation, communicating with the site visitor, and issue management and resolution.

Presenters: Roseann Luongo, Associate Director, Training and Compliance, Office for Sponsored Programs / Danielle Tuller, Senior Program Manager, Ariadne Labs, Harvard T.H. Chan School of Public Health

Date: January 12, 9:30 to 11:30
Location: Longwood, TMEC 106


1/17 - How the PI Dashboard Can Help Inform a Financial Discussion with My PI
Description: This session is a follow up to the initial PI Dashboard training and will show users how to use data elements and reports in the Dashboard to help inform and drive meetings with their PIs.  This focused topic is paired with a PI Dashboard Open Lab session scheduled for Wednesday 1/18/2016, which provides attendees with an opportunity to run reports and set up projections using their own data with the help of our seasoned users.

Audience:  Anyone with access to the PI Dashboard who would like more in depth training on how best to use the application to manage their accounts.

Date: Tuesday, January 17, 2:00 to 3:00
Location: FXB G11

Due to high demand, OSP has added additional OBI training sessions and online office hours in the upcoming months. If you have not yet attended a session, please visit the OSP Calendar to register!
 
Harvard Travel Policy Help Sessions
Please visit the OSP Calendar to register!
  • January 18 / 2pm to 3pm / Webex or in person in Cambridge, 1033 Mass Ave, 5th floor, Rm 559
  • February 15 / 1pm to 2pm / Webex or in person in Cambridge, 1033 Mass Ave, 5th floor, Rm 559
 
IRB Clinics
Do you have a question about the IRB process, need submission assistance, or want to know more about how to use ESTR? All members of the Harvard LMA research community are welcome to stop by either the HMS or Harvard Chan School location to consult with members the of QIP team. No need to make an appointment- first come, first served.
  • Tuesday, January 24, 2017 2pm-3pm – SPH: Kresge Cafeteria
  • Thursday, February 9, 2017 12-1pm – 90 Smith Street, 1st Floor Conference Room
  • Wednesday, March 8, 2017 10:30am-11:30pm – HMS: Courtyard Café
  • Tuesday, April 11, 2017 2pm-3pm – SPH: Landmark Center (location TBD)
  • Thursday, May 18, 2017 11am-12pm- 90 Smith Street, 1st Floor Conference Room
NCURA YouTube Tuesday:

SPH NEWS


SPH Job Postings
  • 40851BR Senior Sponsored Research Administrator - Sponsored Programs Administration
  • 41210BR Senior Grant Manager - Nutrition
  • 41280BR Associate Director of Finance - Environmental Health
  • 41290BR Grants Manager - Global Health and Population
  • 41295BR Grants Manager (Financial Associate II) - Global Health and Population
  • 41297BR Grants Manager (Financial Associate II) - Global Health and Population
  • 41307BR Research Administration Manager - Immunology and Infectious Diseases

Grants Manager Referral Program
Open to SPH staff, this incentive provides an opportunity to nominate and external canddate for an open SPH position. If the referred candidate is selected, the SPH employee will receive $500.00 (gross) after the new hire has successfully completed the orientation and review period. Refer candidates to our Recruiters by sending their information in an email to sphhr@hsph.harvard.edu. Questions can also be directed to this email address, or to the HR main line at 617-432-0979.

HMS-HSDM NEWS



HMS Job Postings
  • 38881BR Senior Grants Manager - Systems Biology
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