February 2017 Newsletter
President’s Letter
Your Overlee Board members, staff and volunteers have been hard at work all fall and winter to make Summer 2017 one to remember. We are particularly excited because we celebrate Overlee’s 60th Anniversary this summer and will have some special events to mark this milestone!
Our Annual General Membership Meeting is on Wednesday, February 8th beginning at 7:00 pm in the clubhouse with a social gathering, including an opportunity to meet Andrew Koons, the new Head Swim Coach, followed by the start of the membership meeting at 7:30 pm. I encourage you to come and hear about plans for the upcoming season, approve the association budget, preview the master calendar and join in the discussion.
Last season was a great success. Our swim, dive and synchro teams all had more participants and many successes. Our swim and dive lessons improved the skills of many. We enjoyed many social events that included a movie night, moon bounces, dance parties, the annual volleyball tournament, adult crab feast, water polo scrimmages, ice cream socials, and more. We closed the books on the final lingering projects associated with the pool renovation and embarked on the next project that will keep Overlee as a top-rated pool and community association in the area. 2016 saw the formulation of a bath house renovation committee that has begun to explore the options regarding the renovations of the bath house.
I want to thank my fellow board members, Manager Greg York, Business Manager Maureen McManus and all of the staff for their dedication and hard work at Overlee that has made my time as President pleasurably memorable. I am looking forward to seeing everyone again in 2017 – which is shaping up to be another great summer at Overlee!
Bob Neuman – President, Board of Directors
2017 February General Member Meeting Agenda
7:00 pm Time to socialize with Board members, meet Andrew Koons, the new Swim Team Head Coach, and mingle with other members
7:30 pm Meeting Begins
- Welcome and Introductions
- Approve Meeting Minutes: February and July 2016 Membership Meetings
- Budget Review
- Open Question and Answer Period
New for 2017
- Overlee's 60th Anniversary: Happy Birthday Overlee! This summer, we will be celebrating our 60th Anniversary! The Anniversary Committee is busy planning numerous activities to mark this milestone. Stay tuned for more details coming this spring. Send an email to anniversary@overlee.org if you have questions or suggestions. If you have old photographs (including swim team photos), please send them to overleehistory@gmail.com.
- Planning Begins for Bathhouse Renovations: An architectural firm has been hired to begin work on developing possible options for renovating the bathhouse. These will be preliminary plans and the work has just begun. We will keep all members apprised of our progress and provide opportunities for input at the appropriate times.
- New Swim Coach: Andrew Koons has been selected to be the new Overlee Head Swim Coach. Andrew has coaching experience with several summer league teams in Northern Virginia and Williamsburg, Virginia, a high school swim team and a USA swimming team. Andrew is excited about the opportunities with our Flying Fish and looks forward to meeting all the swimmers and their parents.
Treasurer’s Report, Budget Highlights, Capital Plan (Scroll to end to view detailed FY18 Annual Budget)
Treasurer's Report: The finance committee is pleased to report on the financial results of the current fiscal year-end (February 28, 2017) which are summarized in the table at the end of this newsletter. It is estimated that Overlee will have approximately $669,000 in cash at the end of the year which is about $8,000 more than anticipated in the FY2017 budget. While the net income from the Pool Operations and the Developmental Swim Programs fell short of the budget, the capital income was higher than projected due primarily to the higher number of new members -- 58 new vs. 45 projected. Most of the shortfall for operations was caused by one-time expenses that will likely not be repeated and plans are in place to correct the shortfall in the developmental swim programs for the upcoming season.
The proposed budget for the year ending February 2018 (FY2018) contains minimal changes from the budget for FY2017. It has been approved by the Board of Directors and members are asked to vote on this budget at the annual membership meeting on February 8th.
Budget Highlights: It is projected that based on the proposed budget, Overlee will finish the year ending February 2018 with approximately $720,000 in cash or an increase of about $50,000 over the estimated year-end FY2017 balance.
Member Fees and August Passes: For the current budget cycle, we are proposing to maintain all member fees at the same level as 2016. In addition, we are proposing a $25 increase in the August pass fee to $400 per family.
New Members: This year, we are again estimating the number of new members at 45 which will bring in $135,000 in new capital. The initiation fees of $3,000 per new member are the primary source of funds used to pay for our capital improvements.
Capital Expenditures: During FY2017, capital expenditures totaled about $86,000. Approximately $33,000 was spent on new gutters for the bathhouse and concrete repairs to the front steps and the area by the lap pool; $40,000 went toward improvements to the lap pool ("white coat") and a winter cover for the social pool. Most of the remainder was spent on replacing items for the pool operations including additional lounge chairs, tables and chairs and several new umbrellas. The FY2018 budget for capital expenditures is again proposed at $100,000.
Capital Plan: In 2016, a committee was formed and plans are underway to review and evaluate potential opportunities for renovation of the bath house. The proposed capital budget includes $30,000 for a feasibility study for this project. Approximately $32,000 is designated to complete the payments for the lap pool improvements ("white coat") and to purchase a winter cover for the lap pool. Other planned expenditures include the needed replacements of pool chairs and umbrellas as well as the replacement of several trees and shrubs. The Board continues its commitment to the sustainability of our beautiful facility through preventative measures to reduce ongoing maintenance and extend the anticipated lifespan of the infrastructure.
Member News and Reminders
Renewal via Online Invoicing: Like last year, you’ll receive a membership renewal notice via email with instructions on how to login and pay your annual dues. You’ll be able to pay with either credit card or check. Membership renewal notices and other membership information will be sent out shortly after the annual meeting in February. IMPORTANT!!! PAYMENTS FOR RENEWAL OF ACTIVE MEMBERSHIPS ARE DUE MARCH 1st. After that date, a $50 late fee applies.
Mark Your Calendars for Opening Dates!
Saturday, April 22nd: Extended Season Begins (for Extended Season pass holders only)
Friday evening, May 26th: Overlee Opens to General Membership for Memorial Day and Early Season
Saturday, June 24th: Overlee Opens for Summer Season
Keep Your Cards: We hope that all members have kept their scannable plastic membership cards. These cards will be re-activated this season when you renew your membership. If you need to replace your cards, contact: members@overlee.org There is a $5 replacement fee. (The fee does not apply if your membership renewal requires a different type of card.) PLEASE DO NOT THROW YOUR CARDS AWAY!
Fitness @ OVL: Did you know that there are year-round fitness classes offered at Overlee? Held in the Clubhouse and outside, member instructors teach Yoga for Fitness, Vinyasa Yoga, Body Sculpting, and Boot Camp. Click here for more information and to register or send an email to: fitness@overlee.org.
Clubhouse Rentals: Are you looking for party space for a special event? Look no further than the Overlee Clubhouse! The Club Room and Conference Room can be rented by Overlee Members. Club Room rentals have access to the top center terrace overlooking the pool (weather permitting) and the non-commercial kitchen. For rates and further information, click here or send an email to overleeclubhouserentals@gmail.com.
Overlee Team and Lessons News and Updates
- Swim Team: The swim team is looking forward to another exciting summer! We are pleased to welcome our new Head Coach Andrew Koons to Overlee. We are also happy to announce that Assistant Head Coach Brenna Broadus and School of Fish Head Coach Sarah DiNardo are returning.The practice and competition schedules are being finalized over the next few weeks so stay tuned for more information.
MARK YOUR CALENDARS for these upcoming swim team events:
Senior Pizza Dinner (for all swimmers 13 and over as of 6/1/2017) is Tuesday, February 21st, 2017, 6:30 pm in the Clubhouse.
Parent Meeting) is Thursday, March 16th at 7:00 pm in clubhouse for all Swim Team and School of Fish parents, both current and prospective. Andrew Koons, our new head coach, will speak about the upcoming season. Brenna Broadus, Assistant Head Coach, and Sarah DiNardo, School of Fish Head Coach, will also be there. This meeting will take place just before registration opens so questions about swim team vs School of Fish will be answered. This is a new and exciting time for Overlee swim teams so all parents should plan to attend!
Needed: Assistant Coaches for Swim Team and School of Fish: The swim team is accepting applications for assistant coaches for swim team and School of Fish. The application for assistant coaches is posted on the Overlee website, if you are interested in coaching this summer please note the deadline of February 17th, 2017. Questions should be directed to Kate Bowers at kmbowers@comcast.net.
- Dive Team: Overlee Dive Team is growing, with over 80 divers participating last year in both our competitive and developmental teams. Diving is a fantastic sport to build strength, coordination, a love of the water, and have a lot of fun. Our competitive team was undefeated in 2016 and is returning to Division 1 this summer. We have three home meets for the competitive team and a few for the developmental team, so get psyched for some fantastic diving at Overlee this summer! We will keep you informed of registration information, parent's meeting dates and more in our regular OVL updates and on the web site. If you’d like more information about Overlee Dive Team, please contact Tammy Stoker at ttstoker@gmail.com.
- Synchro Team: With record-breaking participation last year and a fabulous end-of-season show, Overlee Synchro, we are expecting another banner year from our girls (boys welcome, too) who will show off their endurance, flexibility and strength as well as teamwork, dedication and sportsmanship. Mark your calendar for July 26th for another spectacular show!
For information on joining in on the fun, contact Hollee Alexander, hollee.alexander@gmail.com, or Colleen Kotb at colleen_and_adel@yahoo.com.
- Swim and Dive Lessons: Registration for swim and dive lessons will open registration in late March. We will include information when it is available in the Overlee Updates and on the website under Lessons.
Employee Updates and Information
Summer Hiring: Click HERE for hiring information, forms and applications for the 2017 season.
2017 Updates, Reminders and Key Dates
All staff regardless of age will be required to fill out the background consent form.
February 14th: Offer letters will be sent for returning employees.
February 28th: Offer letters will be sent for new employees.
15-year-old lifeguards will require a work permit, lifeguard certification and swim instructor certification.
Lifeguard Classes: Lifeguard training classes are scheduled at Overlee:
For New Certifications: May 13 – 14 and May 20 – 21 from 8:00 am to 4:00 pm. Must attend all dates. Cost: $300.
For Recertifications: May 20th OR 21st, 8:00 am – 4:00 pm. Need to attend only one date. Cost: $150.
Lifeguard classes will also be offered the first week of August.
FISCAL YEAR 2018 ANNUAL BUDGET
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