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Reminder: This monthly newsletter is where we will be announcing upcoming meetings, policy changes, and other important information. In Gmail, this message may be clipped, and you will have to click on the "View entire message" link at the end to see all of the content.
This issue includes the AY 2018-19 DGS/CGS meeting schedule under "General".
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Christopher Pérez, also manages application fee waivers with The Graduate School's admissions team. More information about application fee waivers for participating programs can be found on the Application Fee Waiver Eligibility website: https://gradschool.umd.edu/feewaiverinformation
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VOXY
The VOXY-UMD Bridge Program portal is now available for students with an English condition to access. Their admission letter will contain a link to the English Language Requirements for Enrollment page which gives an explanation of the program and a link to the portal at https://buy.voxy.com/umdbridge/. Students can sign up for the two month online course and work on improving their English. They can then retake the TOEFL/IELTS/PTE after completing the program and should inform the Graduate School if they earn a higher score that will change their English condition.
If you have currently enrolled students who do not have an English condition but who you feel could benefit from additional English instruction, it would be fine for you to recommend that they enroll in the VOXY-UMD Bridge Program. The student will be given the VOXY Proficiency Assessment at the beginning and at the end of the 2 month course so you will be able to see what progress they have made.
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The Certification of Master's Degree Without Thesis form is no longer required beginning this Fall 2018 graduation clearance cycle. The non-thesis requirement(s) for your program will now be tracked within each student's audit in U.achieve. If you have any questions about this, please contact Angela Ambrosi (aambrosi@umd.edu).
All students earning a post-baccalaureate certificate beginning this Fall 2018 graduation clearance cycle are required to submit the Graduate Certificate Completion form, in addition to the completed U.achieve audit. Please see the updated form located on our Graduate School website.
November 9, 2018
Dissertation Forms
Doctoral Students: Final date to submit: dissertation via ETD System and electronic publication form, to the Office of the Registrar.
Dissertation directors to submit signed Report of Examining Committee form to the Office of the Registrar.
December 6, 2018
Master's Thesis Forms
Master's Thesis Students: Final date to submit dissertation via ETD System and electronic publication form to the Registrar Office.
Thesis directors to submit signed Report of Examining Committee form to the Registrar Office.
January 8, 2019
uAchieve Audit Sheets
Master’s Students: Final date to submit uAchieve audit sheet
February 8, 2019
Application for Graduation
All Grad Students: Final date to submit the Application for Graduation in order to graduate this semester/term.
February 22, 2019
Nomination of Dissertation Committee Form
Doctoral Students: Final date to submit Nomination of Dissertation Committee Form to the Office of the Registrar. Committee form must be submitted at least 6 weeks before the scheduled defense.
March 1, 2019
Nomination of Thesis Committee Form
Master’s Thesis Students: Final date to submit the Nomination of Thesis Committee Form to the Office of the Registrar. Committee form must be submitted at least 6 weeks before the scheduled defense.
April 16, 2019
Dissertation Forms
Doctoral Students: Final date to submit: dissertation via ETD System and electronic publication form, to the Office of the Registrar.
Dissertation directors to submit signed Report of Examining Committee form to the Office of the Registrar.
April 23, 2019
Master's Thesis Forms
Master's Thesis Students: Final date to submit thesis via ETD System and electronic publication form to the Registrar Office.
Thesis directors to submit signed Report of Examining Committee form to the Registrar Office.
June 4, 2019
Approved Program Form and uAchieve Audit Sheets
Master’s Students: Final date to submit Approved Program Form and uAchieve audit sheet
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Office of Funding Opportunities
Student Fellowships and Awards - Spring 2018 Deadlines
AY 19-20 Fellowship and Award Guidelines and application instructions are now available on the Graduate School’s Funding web page. A summarized list of departmental deadlines can be found here.
The NEW Outstanding Graduate Assistant Awards
The Graduate School has redesigned the Outstanding Graduate Assistant Awards. As before, colleges/schools will choose the Outstanding Graduate Assistants and submit the names of the award winners to the Graduate School, but the timeline has moved up. The college/school selection process will now take place in the Fall. Also new, OGA awardees will receive a credit of Mandatory Fees for Spring 2019. Please view the NEW OGA guidelines and contact Robyn Kotzker with any questions.
Three-Minute Thesis (3MT) Competitions at the College Level
The Graduate School is partnering with colleges to expand participation in Three-Minute Thesis competitions. Graduate students from all disciplines are invited to participate. The first round competitions are to be held at the college level during the first 2 weeks of March 2019. The Graduate School will hold the final-round campus-level competition during Graduate Research Appreciation Day (GRAD) on April 3, 2019. The 3MT Guidelines provide complete details and a registration form. Please contact Robyn Kotzker with questions.
Applying for Graduate School Fellowships and Awards Workshops (Dec 4, 5, or 6)
This 90-minute workshop provides students with an overview of the application process for Graduate School Fellowships and Awards, and provides guidance on how to write a successful proposal. Specific emphasis will be placed on the Summer Research Fellowships (Grad School SRF and Kulkarni SRF) and the Dissertation Fellowships (Wylie / Lee Thornton). Students should bring a draft of their project summary or abstract since a significant part of this workshop is designed to be hands-on, where students will be able to work on and think about their own application materials. Students may register for this workshop at https://umdsurvey.umd.edu/jfe/form/SV_5uoQlksEvPr086h .
Dolores Zohrab Liebmann Foundation Fellowship
The University of Maryland may nominate up to three candidates for the Zohrab Liebmann Foundation Fellowship. Award information and application materials can be found here. Graduate students wishing to be considered for nomination must submit their complete application package in hard copy to the Graduate School by Wednesday, January 9, 2019.
Graduate Faculty Mentor of the Year Award
The Graduate School invites students to submit nominations for the Graduate Faculty Mentor of the Year Award. Nomination deadline is February 20, 2019. Please inform students about this opportunity to recognize their mentors.
Outstanding Director and Outstanding Coordinator Awards
The Graduate School invites Department/Program Chairs to submit nominations for the Outstanding Director and Outstanding Coordinator Awards. Nomination deadline is February 27, 2019.
Upcoming Deadlines for External Fellowship Opportunities:
- Center for Engaged Scholarship – December 15, 2018
- The Newberry Library Short Term Fellowships – December 15,2018
- American Musicological Society: Alvin H. Johnson Dissertation Fellowships - December 17, 2018
- New York Historical Society – December 31, 2018
- DOE Computational Science Graduate Fellowship – January 9, 2019
- Link Foundation Modeling, Simulation & Training Fellowships - January 15, 2019
- BC Children’s Hospital Postdoctoral Program - January 25, 2019
- Boren Awards – January 30, 2019
- Link Foundation Ocean Engineering & Instrumentation - March 14, 2019
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January Student Success Symposium
Thursday, January 24, 2019, 9-4pm
Edward St. John Building
Save the date for our 3rd Annual Invest in Your Future: Graduate School Success Symposium
Graduate students in doctoral programs, MFA programs, or research master’s programs, along with postdoctoral research associates, are invited to join the Graduate School for a day of networking and interactive, hands-on sessions designed to help you achieve your goals.
GradTerp Forum
The Graduate School is pleased to introduce GradTerp Forum, A Blog on the Research, Scholarship, and Practice of the Graduate Community at Maryland. As the name suggests, GradTerp Forum provides graduate students a site to share their research and scholarship with a cross-disciplinary audience. The blog will be published each Wednesday, and all graduate students are welcome to submit their work. For more about submission guidelines, please see the author submission guidelines or contact Linda Macri (lmacri@umd.edu)
GradTerp Exchange
The Graduate School has launched a new series, GradTerp Exchange, in conjunction with Milkboy ArtHouse in downtown College Park. The series provides graduate students a chance to present their research to a broader audience in a more informal setting. Each evening will feature talks by three graduate students from diverse disciplines. The final GradTerp Exchange for this semester will be November 14 from 4:30-6:30, with talks beginning at 5pm. For more information or to RSVP to attend, see GradTerp Exchange. Students interested in offering a talk in the spring semester can register at here.
Series on Writing and Oral Communication from the Graduate School Writing Center
The Graduate School Writing Center is wrapping up weekly lunchtime brown bag series. Every Tuesday, from 12-1:30, in 5100B McKeldin, we offer a workshop on oral communication, and every Wednesday, from 21-1:30, in 5100B McKeldin, we offer a workshop on writing. The schedule for the rest of the semester is below:
Oral Communication:
Nov. 6: Oh Captain My Captain: Giving Successful Teaching Demonstrations
Nov.13: What are You Doing in Grad School?: Explaining and Justifying Your Scholarship
Nov. 27: Make Them Laugh: The Value of Humor in Communication
Written Communication:
Nov. 7: Your Dissertation Proposal: What IS This Writing Situation?
Nov. 14: Writing Collaboratively: How to Write a Text with Others
Nov. 28: I Wrote It, Now What? Tools for Revision
Dec. 5: I Wrote It, Now What? Tools for Revision
Professional and Career Development
- In November there are a number of professional development events that doctoral students can attend to increase their knowledge of the job search process, possible career paths and employers. Selected events include Industry Job Search for PhDs, a trip to the U.S. Census Bureau, Networking for Introverts, Careers in Bioscience Panel and a Careers in Ag Extension Panel. Students must RSVP on the University Career Center’s event calendar.
- Slides and handouts from some of this semester’s PhD Career Development Workshops are available on the Graduate School website. A downloadable flier of 2018-2019 PhD Career Development Workshops is also available online.
- Save the date for the PhD Career Pathways Conference on Friday, April 19th, 9am - 2pm. Like last year’s conference, this event will expose current doctoral students and postdocs to possible career paths and connect them with PhD alumni. The event is a collaboration between the Graduate School and ten campus partners. More information about the panels and alumni attending will be available in January. Registration will begin on March 1st.
- Fact: Having clearly defined career goals reduces doctoral student stress. A new professional development “track” specifically for early stage (1st and second year) doctoral students will be piloted at this year’s January Success Symposium on 1/24/18. Three sequential 75-minute sessions will provide a deep dive into exploring careers that fit. Attendees will leave with a draft of a written professional development plan. More details coming soon.
- How can you efficiently and effectively support the professional development of your current doctoral students? DGSs and CGSs are invited to schedule a 20 minute individualized consultation to discuss their doctoral students’ needs, share current and best practices and learn more about referring advisees to available
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Upcoming Graduate Student Teaching Orientations – January and August 2019 Dates Announced
If you have any graduate students who were unable to attend the Fall Graduate Student Teaching Orientation in August or who may be teaching for the first time in the spring semester, encourage them to attend the TLTC’s Winter Graduate Student Teaching Orientation. This year, the orientation will be held on Friday, January 25, 2019. More details are available at tltc.umd.edu/teaching-orientations.
As you are planning for your early fall 2019 events for new and returning graduate students, the TLTC’s Fall Graduate Student Teaching Orientation will be held on Friday, August 23, 2019 in the Edward St. John Building. We welcome the opportunity to talk with any department or program about our orientation and to work with them if they decide to encourage or require their graduate students to attend.
Teaching Portfolio Retreat for Graduate Students
Graduate students who are nearing the end of their graduate career and are considering applying for academic positions are encouraged to attend the January Teaching Portfolio Retreat for Graduate Students. This three-day retreat is an excellent opportunity for graduate students to learn about the components of the teaching portfolio, start to compile their materials, and to receive feedback. This year, the retreat will be held from January 22-24, 2019. [Deadline to apply is Sunday December 16th.]
TLTC 798: University Teaching & Learning: Offered in Spring 2019!
Whether your students are highly experienced as instructors or just getting started, this course offers them valuable training and support. Encourage graduate students to enroll in the University Teaching & Learning course for an opportunity to learn about essential pedagogical theories and evidence-based practices for their classrooms. This course will be offered on Tuesdays from 2-4PM in the spring 2019 semester. For more information: tltc.umd.edu/798.
University Teaching & Learning Program (UTLP)
The TLTC, in collaboration with The Graduate School, offers this professional development program on teaching and learning in higher education for graduate students and postdoctoral fellows. Aligning with the Center for the Integration of Research, Teaching and Learning (CIRTL) goals, the UTLP is a self-paced program that provides formal training at three levels: Associate, Practitioner, and Scholar. Encourage your graduate students to visit tltc.umd.edu/utlp for more information about the program and to enroll.
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Remote Participation in dissertation defense. The new policy permits multiple remote participations in a doctoral dissertation defense. The request must be made in advance and provide a compelling reason for the remote participation. The candidate, committee chair and Dean’s Representative are not permitted to participate remotely. The request for remote participation can be done via email and must include the following information: Candidate Name, Advisor/Chair name, date of defense, name of remote participant, reason for need to participate remotely, and acknowledgement of the remote participation policy. This policy is effective immediately.
899/898 Credits. The Graduate Council has revised Graduate School requirements as they pertain to award of the PhD degree. The six (6) month time period between advancing to candidacy and eligibility to conduct a defense has been removed. The candidate is still required to complete 12 credits of 899 (Doctoral Dissertation Credits). In order to allow candidates to defend and earn the degree when they are deemed ready to defend, the department/program can submit a request to the Graduate School to allow 898 credits (Doctoral Research Credits) to be substituted for an equivalent amount of 899 credits. The 898 credits must only have been used in support of the candidate’s own research. Departments and programs that have used 898 as place fillers or independent study credits, must use another number. This policy is not yet in effect pending making changes in the student systems.
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DGS/CGS Meetings for AY 2018-19
All meetings will be held in Jimenez Room (2208) in Stamp Student Union
FALL 2018
Tuesday, December 4, 2018
DGS: 9:30-10:30
CGS: 10:45-11:45
SPRING 2019
Monday, February 25, 2019
DGS: 1:00-2:00pm
CGS: 2:15-3:15pm
Thursday, March 28, 2019
DGS: 11:30-12:30
CGS: 12:45-1:45
Wednesday, May 1, 2019
DGS: 9:30-10:30
CGS: 10:45-11:45
Holistic Admissions. On December 11 the Graduate School is hosting the East Coast Holistic Review Institute with Julie Posselt and Casey Miller - a one-day training for (first preference to) teams of faculty interested in developing inclusive and equitable admissions practices. The day is also open to staff and members of professional associations/institutes. If you
Registration is now open: (and closes Nov 15)
https://gradschool.umd.edu/EastCoastHRI2018
For additional information contact: Anna De Cheke Qualls (adechek1@umd.edu)
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The Graduate School celebrates its Centennial in 2019. There will be lots of activities focused on this momentous occasion. One in particular, held March 27, 2019 will focus on the "Future of Graduate Education." Open to leadership within each college/school and its faculty and staff, the day will include some professional development sessions and a lunch with a keynote panel. Please mark your calendars!
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Advancing graduate education. Enhancing the graduate student experience.
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