Draft Constitution
1. NAME
The Name of the Group shall be “Aldermaston History Group”.
2. OBJECTIVE
The objective of the Group is to provide a focus and forum for all those interested in the history of the Aldermaston and promote the understanding through researching, collating, preserving, celebrating and presenting any information and items of interest.
3. MEMBERSHIP
a) The Group will have a Membership.
b) Membership shall be open to anyone interested in the purpose of the Group.
c) Membership subscriptions shall be due annually within 3 months following the Annual General Meeting, at a rate agreed by the Annual general Meeting. Unpaid subscriptions will lapse the membership.
4. MANAGEMENT
a) The management and control of the Group's affairs shall be vested in a Committee of paid-up members to be elected at the Annual general Meeting. The Officers of the Group are as follows: Chairman, Vice Chairman, Honorary Secretary, and Honorary Treasurer, also elected at the Annual general Meeting.
b) The Committee will consist of the four officers and three to six other members
c) The Committee shall be empowered to co-opt additional members for general or specific purposes for not more than one year
d) PROJECT GROUPS: The Committee may appoint project leaders from the membership for the purpose of organising specific research work. Project leaders may enlist the assistance of members for the purpose of carrying out their research. The activities of the project leaders and the results of their research may be reported and discussed at meetings of the Association. Findings of project groups will be co-ordinated by the Committee.
e) The Committee members and Officers shall sit for a maximum term of three consecutive years, unless specifically extended by the majority decision of the Committee, and agreed by the Annual general Meeting. Nominations to be proposed, seconded and received in writing not less than one week before the Annual General Meeting
f) The Committee will meet twice a year and at any other time as necessary to conduct the business of the group.
5. ANNUAL GENERAL MEETING
a) An Annual general Meeting shall be held in November of each year, to receive the Committee's reports, accounts, and proposals, and to elect a Committee for the ensuring year.
b) Notification of such meetings shall be sent to every paid-up member at least fourteen days beforehand.
6. FINANCE:
a) The income of the Association shall be applied solely to the objectives of the Association.
b) The financial year will commence on 1st September.
c) The Treasurer shall bank all money received, including any grants or donations, as soon as practicable. A proper record of income and expenditure will be maintained and annual accounts will be prepared. Any two of the Treasurer, Chairman, or Secretary shall sign cheques written on behalf of the Association.
d) Committee members reasonable expenses incurred on behalf of the Association shall be reimbursed subject to the approval of an officer.
e) Reasonable expenses incurred by Project Groups may be reimbursed subject to prior written agreement by the committee.
7. DISSOLUTION
a) If the Management Committee by a simple majority decides at any time that on grounds of expense or otherwise it is necessary or advisable to dissolve the Group, it shall call an Extraordinary General Meeting of all the members, giving them at least twenty-one days' notice and stating the terms of the resolution to be proposed at the meeting.
b) If such a decision shall be approved by a two-thirds majority of members voting at the meeting, the Management Committee shall have the power to dispose of any assets remaining after the satisfaction of any proper debts and liabilities. Any financial surplus shall be applied towards charitable purposes for the benefit of the Aldermaston area in such detail as the Management Committee may decide. Any material assets shall be offered to the original owner or the Berkshire Record Office or other organisations which have objectives similar to this Group.
8. CONSTITUTION AMENDMENT
The Constitution of the Group may only be amended at the Annual General Meeting provided that a six week notice of the amendments has been circulated to the members of the Group or at the calling of an Extraordinary Meeting of the Group approved by a two-thirds majority of members voting at the meeting.
Written: February 2018
Adopted: ……….
|
