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MJJ PTSA Executive Board 2018-2019
Executive Board Officers
President
Assign PTSA training
Determine PTSA calendar
Sign off on check requests
Sign off on deposits
Manage overall objectives and strategies of PTSA (including fundraising objectives, community building
events, educational events, etc.)
Act as liaison between parents and principal/staff
Recruit PTSA Committee Chairs
Create agenda and facilitate monthly PTSA meetings and monthly PTSA board meetings
Write a periodic PTSA News bulletin (Roar)
Create a mailing for all MJHS parents in August for inclusion in back-to-school packet
Collaborate with Principal to create annual school calendar
Collaborate with Treasurer to create annual PTSA budget
Speak at Back to School Night and other events
Vice President
Act as aide(s) to the president
In their designated order perform the duties of the president in the president’s absence or inability to serve.
Support Board Officers and chair a sub-committee where needed
Secretary
Take meeting notes/minutes at PTSA meetings
Make copies of minutes from the last general meeting for distribution (and approval) for general
meetings
Submit approved minutes for inclusion on website and posting on PTSA bulletin board.
Attend executive board meetings, participate in discussions and decision-making, take minutes for
preparation and distribution to the other officers.
Prepare the sign-in sheet, set out name tags, and arrange the room for the general meetings.
Forward required documentation to GA PTSA main office (submit Executive Board slate)
Maintain a complete file of all approved minutes, agendas, and materials distributed at any official PTSA
meeting.
Manage/oversee the Nominating Committee process. Recruit and form a nominating committee, and
remain available to assist them at their request.
Check PTSA inbox at MJHS once a week
Treasurer
Collaborate with President to generate annual PTSA budget
Prepare annual audit and tax return
Pay bills and reimbursements as required
Oversee ongoing finance, ensure adherence to approved PTSA budget
Membership/Volunteers
Coordinate membership drive: develop letter for PTSA Roar newsletter, create membership forms for distribution,
collect forms & record memberships in database, record online memberships in database.
Collect, count, and deposit money with Treasurer.
Develop Roar notices and prepare membership reports for PTSA Meetings.
Survey members for volunteer opportunities.
Fundraising
Assist with recruitment of and provide support to committee chairs for key fund-raising events.
Coordinate Community Sponsorships with event chair and volunteers
Advertise ongoing fundraising campaigns, such as MJHS Spirit Store
Monitor results of fund-raisers; align fundraising objectives and strategies with MJHS’s budgetary needs
and research other fundraising opportunities as required
Recruit and oversea PTSA Mini Grant program(s)
Research grant opportunities that align with school needs as determined by PTSA
Apply for grants, monitor applications
Meet with Principal and PTSA President/Foundation President as needed to determine funding needs.
Communications
Maintain PTSA Roar Newsletter, establish distribution schedule
Coordinate info Principal and with Staff Parent Liaison for school-wide communication needs
Maintain MJHS’s web presence by updating PTSA web information and aligning with MJHS School
websites.
Maintain all MJHS PTSA social media accounts: facebook, Twitter, Instagram
Parent Involvement
Maintain Sign Up Genius requests and serve as a year-round clearing house to fill PTSA volunteer needs.
Collaborate with the President to prepare volunteer position descriptions for Back-To-School packet and online volunteer page
Coordinate with web-master to prepare and post online volunteer sign-up page
Coordinate volunteer recruitment tables at school events
Maintain a database of volunteers and provide these to board members and chairs as needed.
Recruit potential room representatives (head parents) for all teachers and provide training if needed.
Act as liaison with school secretary for student PTSA volunteers (students need sign off sheet for credit)
Facilitate volunteer training events; ensure that volunteers complete mandatory paperwork (MJHS has
volunteer forms in Parent Room)
Hospitality
“Host” several events during the school year that promote community building, membership support, teacher appreciation, school outreach, etc. These can include Back To School event, Staff Appreciation events, Principal’s Coffees, Membership Holiday events.
Solicit contributions (food/paper goods/decor) from membership community and/or business community for events as needed
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