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TERS POST PAYMENT REQUIREMENTS AND DOL AUDITS

Dear M3 Client

TERS
 
TERS applications for April have been accepted online and many employers have already benefited from the fund. However, a large number of clients are still however waiting for positive response from the fund.

We would like to remind all our M3 clients who have successfully received funding, to comply with the “post-payment” requirements.
 
Clause 11 of the MOA requires that the employer must pay the C19 TERS Benefits to the employees within two days of receiving the funds via EFT. No Cash withdrawals are allowed to be made. This is done in order to keep an audit trail for future UIF audits or verifications. The employer must submit proof of payment to the UIF within 5 days of receipt of the funds.
 
The document below needs to be signed by the employer, in acceptance of the MOA and letter of undertaking as accepted when applying online.
TERS Approval and Acceptance Letter
Failure to submit this signed agreement could delay your May application for TERS benefits.
 
Some employers have also been selected for a TERS audit, which includes some of the standard Department of Labour audit items. These items, including the TERS payment schedule, are: 
  1. UIF proof of payments
  2. CF Notice of assessment/Invoice and proof of payment
  3. CF Letter of Good Standing
  4. Signed contracts of employment x 2 employees
  5. Employees’ pay-slips for different employment categories x 2 employees
  6. Employee Listing Payroll Report including: surname & initials; remuneration; ID numbers and commencement date of employment)
  7. Attendance Register / Wage Register or Remuneration Records
  8. Declarations (UI-19) for the last four years. (Kindly note that if you are using payroll to declare, kindly send live payroll to Declarations@uif.gov.za and keep proof of e-mail sent) 
Please contact any of our M3 consultants should you be selected for an audit by the Department of Labour.
 
WORKMEN’S COMPENSATION ANNUAL RETURN OF EARNINGS
 
We would like to remind all our clients that the annual workmen’s compensation return of earnings are due at the end of May 2020.  We urge all employers to ensure that they have submitted their annual return in order to be provided with a letter of good standing that is required in terms of legislation. The Department of Labour may request this letter during their audits.
 
Kind Regards

M3 Team
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