Seeking Nominations for ALL Executive Committee offices and Six (6) vacant DOCF Board positions
Highly Desired Talents/Skills in the following areas:
Fund Raising, Web Design/Maintenance, Marketing Strategy, Non-Profit Development
Please complete the attached Nomination form no later than March 11, 2020.
Nominations will also be taken from the floor during the April General Body meeting. Please ensure that you include the following with your nomination packet:
- Completed Application (see link attached)
- Resume/ CV
- Head shot (in JPEG format)
Return your completed packet to docfnominations@gmail.com
If you have any questions, please contact the Nominations Chair, Kimberly Lovejoy-Broadie.
Please see the following description of the impending open positions:
ELECTED OFFICERS
Officers are expected to make a financial commitment to DOCF. In order to serve as an Officer, a member must have paid a $300 Commitment Fee and pledge an annual commitment at the time of nomination with the funds paid by the end of the calendar year. The minimum for the annual commitment is $100 and does not include ticket purchases.
Chair
The Chair shall be the Chief Executive Officer of DOCF and preside at all meetings of the Membership and the Board of Directors. She shall have general management and control of DOCF and all business affairs. The Chair shall sign all documents on behalf of DOCF unless another person is granted that authority in writing. The Chair shall be an ex-officio member of all committees except the Nominating Committee.
Vice-Chair
The Vice-Chair shall, in the absence of the Chair, exercise all powers and perform the duties of the Chair as described above. In addition, the Vice-Chair shall generally assist the Chair and exercise other powers as prescribed from time to time by the Board of Directors. The Vice-Chair shall be Chair of the Fund Development Committee.
Recording Secretary
It shall be the responsibility of the Recording Secretary to maintain all official records of DOCF. She shall keep accurate minutes of the Board of Director meetings and General Body meetings; determine if a quorum is present before the transaction of business; send notification of the General Body meetings to the membership; and maintain correspondences received by DOCF. She shall perform all duties incident to the office of Secretary.
Assistant Recording Secretary
It shall be the responsibility of the Assistant Recording Secretary, in the absence of the Recording Secretary, to exercise all powers and perform all duties of the Secretary as described above. The Assistant Recording Secretary shall generally assist the Recording Secretary, send notification of all meetings and maintain all correspondence. In addition, she will maintain the attendance record for all Board of Directors Meetings and shall monitor Board of Directors’ absences.
Financial Secretary
It shall be the duty of the Financial Secretary to receive, receipt and submit all monies to the Treasurer for deposit. The Financial Secretary shall maintain a record of all receipts. It is also the responsibility of the Financial Secretary to maintain a current contributor roster, including contributions by DOCF Officers, Board of Directors, Affiliate Members and DOCF Advisors, to be provided annually to the Board of Directors. The Financial Secretary shall serve as a member of the Finance Committee.
Assistant Financial Secretary
The Assistant Financial Secretary will be the primary financial officer responsible for CAC Cotillion receipts and will generally assist the Financial Secretary with her duties. It shall be the responsibility of the Assistant Financial Secretary, in the absence of the Financial Secretary, to exercise all powers and perform all duties of the Financial Secretary as described above. The Assistant Financial Secretary serves as a member of the Finance Committee.
Treasurer
It shall be the duty of the Treasurer to maintain all financial records for the organization in a complete and accurate method. The Treasurer shall deposit and disburse all funds as requested and authorized by the DOCF Chair and the Foundation, keeping written accounts of all transactions. The Treasurer shall serve as Committee Chair of the Finance Committee. In addition, the Treasurer shall provide a financial report monthly to the Board of Directors at the Board of Directors meeting, and at each regularly scheduled DOCF General Body meeting. Additionally, the Treasurer shall provide financial reports as required by any Memorandum of Understanding between DOCF and CAC.
Assistant Treasurer
The Assistant Treasurer will be the primary financial officer responsible for CAC Cotillion finances and will generally assist the Treasurer in all activities related to budget development and expenditures. It shall be the responsibility of the Assistant Treasurer, in the absence of the Treasurer, to exercise all powers and perform all duties of the Treasurer as described. The Assistant Treasurer shall serve as a member of the Fund Development and Finance Committees.
ELECTED BOARD MEMBERS (AT LARGE)
The Elected Board Members (at-large) of DOCF shall be elected by the Membership to serve a two (2) year term. No Elected Board Member (at-large) shall serve more than two (2) consecutive terms in the same elected position.
Six (6) Board Members (at-large) shall be elected each fiscal year for a two-year term (staggered terms.)
Duties and Responsibilities
Each Elected Board Member (at-large) is expected to actively participate and lead DOCF efforts by serving as a DOCF Committee (or Sub-Committee) Chair or Co-Chair. The Chair or Co- Chair position will be appointed by the DOCF Chair.
The Standing Committees of DOCF shall be:
A. Audit
B. Bylaws and Policies & Procedures
C. Contributions
D. Elections/Teller
E. Executive Committee
F. Facilities, Events & Marketing
G. Finance H. Fund Development
I. Legal Advisory J. Membership
K. Nominating
L. Programs
M. Property Planning & Management
N. Public Relations
O. Strategic Plan
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