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A message from the
Massachusetts Department of
Elementary and Secondary Education



February 24, 2020
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Massachusetts Department of Elementary and Secondary Education logo
Adult and Community Learning Services
 
TO:                       AE Directors, SABES Coordinators, Career Centers,
                             MassHire WIB, Teacher/All Staff
                            
FROM:                 Wyvonne Stevens-Carter, Adult Education State Director
 
DATE:                  February 21, 2020
 
RE:                       ACLS February 2020 Monthly Mailing
 
The monthly mailing for February will be posted to our website shortly. Please review the information and share with your staff.
·    Advancing Innovation in Adult Education Communication Templates
 
·    Curriculum, Instruction and Assessment Updates
 
·    HSE Update

·    LACES Update
 
·    SABES Program Support PD Center Announcements
 
·    UMASS Donahue Institute
 
·    MCAE’s NETWORK 2020 Awards Nominations

 

Advancing Innovation in Adult Education Communication Templates

 

Apply Now through April 15 for the Advancing Innovation in Adult Education Project.

Do you have a new or enhanced adult education product, service, or process? Consider applying for your program’s innovative practice to be part of the Advancing Innovation in Adult Education project funded by the U.S. Department of Education’s Office of Career, Technical and Adult Education (OCTAE). To learn more about the project and how to complete the application, visit http://bit.ly/advancinginnovation. Applications are due by April 15, 2020.

 

Application  

 
1.    Diversity, Equity and Inclusion
February is the month when K-12 schools and adult education across the country celebrate accomplishments of African Americans. Often times, learning about Black History seems to end when February does and Black History is absent from the overall curriculum, textbooks, or reading texts for the rest of the year.
 
In this monthly mailing, ACLS features the Black History Month Resource Guide for Educators and Families, a comprehensive list of resources from the Center for Racial Justice in Education to help educators make Black History an ongoing part of everyday curriculum “as educators continue to uplift every student and reinforce that Black Lives Matter every day" 1.
 
While this guide provides a wide range of high-quality resources to choose from (e.g., lesson plans, articles, and curriculum-related resources), here are some articles that caught our attention:
·         Five Things Not to Do During Black History Month  by Zaretta Hammond
·         Black History Month Is Over. Now What? By Dena Simmons
·         Teaching Hard History  from Teaching Tolerance
·         Black History Teaching Resources from Smithsonian Education.
 
2.    Curriculum and Instruction
·         Research Spotlight
  • In this new book - Dispelling Misconceptions about English Language Learners; Research-Based Ways to Improve Instruction - author Barbara Gottschalk highlights common misapprehensions that teachers may hold about ELLs using research to dispel each myth and offering practical advice such as engagement with academic content, scaffolded instruction, and opportunities to practice the four language skills (speaking, listening, reading, and writing).
  •  In this article from ASCD Educational Leadership magazine, authors Brian Goodwin and Bradley Rentz summarize what most researchers generally agree on in terms of how to help English language learners with subject-specific content:
  • Build a solid foundation of first language reading
  •  Employ visuals
  • Teach essential words directly
  • Engage students in peer-supported learning
  • Combine techniques.
For programs that have a large number of English learners in their ABE content
classes, this article ca be used to promote thoughtful discussion about classroom
practice.
 
·         Training Events from the ELA, Math and ESOL Curriculum and Instruction Centers
 
ELA
  • EBRI Diagnostic Assessments of Reading (February 26-April 10)
  • Learn how to administer and interpret diagnostic reading assessments for adult learners, build individual reading profiles, and use this information to plan effective evidence-based reading instruction.
  • Introduction  to Learning Disabilities in Adults (March 11-April 29
  • Learn how to identify behaviors that indicate an individual may have LD and instructional accommodations appropriate for individuals with LD.
  • The Professional Adult Educator (March 5-April 16)
  • Learn how to develop and/or strengthen proficiency around standards, curriculum, assessment, planning, instructional design, and teaching approaches.
  • Trauma Informed Classroom (March 20)
  • Learn how to define and describe the different types of traumatic experiences and offer practical, hands-on solutions.
Math
  • Explore the guide and its built-in self-assessment and to learn how you can use this instructional look-fors to support effective math instruction. 
  • CALM Progressions:
    • Three new CALM progressions so students can more quickly move through the curriculum. Contact Donna Curry at donnac@gwi.net for a CALM Orientation.
  • Math Teacher Survey Reminder:
    • The math Curriculum and Instruction Center kindly asks directors to remind their math teachers to take the math survey from the SABES Math Curriculum and Instruction Center. The results will help the Center better understand what and how math teachers teach and how to support them provide rigorous math instruction.
ESOL
  • The Components of Language (February 29)
  • Learn how to address the components of language in an appropriate and communication-focused way and build adult ESOL learners' language awareness and college and career language skills through appropriate classroom activities
  • Introduction to Teaching Basic Literacy to English Learners (March 6)
  • Practice research-grounded teaching methodologies such as Language Experience Approach, Whole-Part-Whole, and phonics-based instruction and how to differentiate instruction to meet diverse student needs.
  • ESOL Curriculum and Instructional Design (March 13)
  • Learn how to use the MA ELPS to guide curriculum development and instruction and the Backward Design approach to short-term and long-term instructional planning.
3.    Assessment
 
Reminder: We are currently in the recertification period for BEST Plus 2.0 administrators and CLAS-E Writing scorers. Please ensure that your staff received recertification instructions from the UMass Center for Educational Assessment (CEA) as the email with instructions may be in their spam folder. If you have any questions, please contact the CEA at aclstesthelp@educ.umass.edu.
 
4.    Voices from the Field
 
a)    This month, ACLS would like to feature the East Boston Harborside (EBH) adult education program’s approach to professional development related to instructional strategies and digital literacy skills. Below we hear from Carol Baglio, EBH program director. If you are interested in learning more about this model, Carol can be reached via email at cbaglio@ebhcs.org .
 
At the East Boston Harborside Community School, one of the many challenges of being a very large part-time evening program is our staff’s capacity to access high-quality professional development (HQPD). Most of our staff work full-time jobs during the day and work afternoon and evening hours at our program, which limits their ability to attend some of the HQPD workshops offered by SABES. To address this challenge, we thought of approaching it differently.
 
Over the course of the last one and a half years, our program goal has been to create HQPD opportunities for staff at our monthly meetings. During the school year 2018-2019, we tackled this goal by having SABES conduct two evenings of digital literacy-related PD at our site.
 
This school year, we changed our approach to implementing this goal by connecting instructional PD to digital literacy.  We provided access to a Google Classroom to all our instructional staff with two objectives in mind:
1.    Provide online instructional PD to teachers who, due to scheduling conflicts, are not able to attend onsite PD;
2.    Improve teachers’ digital literacy skills by providing PD via the Google Classroom format and use this format as a mirror for teachers to use in their classroom instruction.
 
At our first staff meeting, we went over instructions on how to access and post comments on the Google Classroom site, as well as our specific plan for sharing discussion topics via the site on a regular basis.
 
The topics we usually post include, but are not limited to, discussion guiding questions, links to published articles or instructional videos, or other resources that highlight best practices related to the proposed topic.
 
The first topic we tackled was scaffolding which we covered from September to the first week in November 2019.  We posted a new lesson every other week to allow for teacher responses, with a total of four lessons covered. Click here to see some of the scaffolding lessons and the comments they stirred among staff.
Next we proposed differentiated instruction, a topic we covered from November 2019 to January 2020 and we are currently exploring student engagement.  Click here to see some of the differentiated instruction lessons.
As mentioned earlier, one of the goals of offering instructional PD support via a Google Classroom format is to mirror how teachers can incorporate technology in their class and ways they can engage students in using technology to enhance their learning.  While participating in the Google Classroom for PD purposes, teachers can also see firsthand how beneficial this technology could be for their students. One of our program goals is for all teachers to create their own Google Classroom and improve students’ overall digital literacy skills beyond the classroom setting. 
 
b)    Reminder
 
State as a Partner Curriculum and Instruction Webinar: Friday, March 6, 2020, 10-11.30 am (snow date: Friday, March 20, 2020).
 
To register for the webinar, participants must use this link: http://www.doe.mass.edu/conference/?ConferenceID=10170&preview=yes
 
To access the webinar, participants must use this link: http://sabes.adobeconnect.com/sapc/, enter their name and the following room code: 2020
 
Once in the webinar, participants should use their phone to dial the following conference call-in number: 1.877.820.7831 and enter the guest passcode: 277528.
 
Participants are encouraged to email their questions in advance of the webinars to Dana Varzan-Parker at dvarzan-parker@doe.mass.edu.
 
 
 
Did you know that the SABES Math Curriculum and Instruction Center has:
·         A blog where you can read (and post comments) about a variety of math instruction-related topics such as placement testingdifferentiated instruction, estimationintegrating statistics in content areas, and much more?
·         A CALM Frequently Asked Question (FAQ) section where you can read important information about the CALM such as how CALM can be used with multilevel classes or for HSE preparation, and how lessons can be adapted to individual classes and more?
 

 


GED® Update
Since returning to Massachusetts 2017, the number of GED test centers has increased each year. In 2019, more HSE candidates chose the GED® exam compared to previous years.
Here is a brief summary of GED® testing in MA for 2019:
  • 704 GED® test-takers (56% increase over 2018) 
  • 454 GED® test completers - those that took all 4 parts of the test (44% increase over 2018)
  • 372 GED® test passers - those who completed and passed all 4 parts (39% increase over 2018) 
  • 82% pass rate for 2019 
  • Five Massachusetts colleges adopted the GED® College Ready recommendations and implemented policies to allow students at the CR level to bypass all or part of their placement exams and be placed in credit-bearing courses.  
  • Massachusetts GED® test-takers continue to attain GED College Ready levels at a rate higher than the national average
  • Four new GED® test centers opened in 2019 at the following locations: at Bristol Community College, Clinton Public Schools, Roxbury Community College, and the Worcester Adult Learning Center, which brings the total number to 23 across the state
  • January 2020 had the highest volume of GED® testing in Massachusetts since the test returned. 
Changes in HiSET® Testing Security
Please inform students that all Massachusetts HiSET® test sites will be implementing the following additional check in requirements:
·         The following are not allowed in the test room and must be locked in secure storage:
o   Cell Phones
o   Watches
o   Headphones (including ear buds)
·         Eyewear will be checked to ensure that they do not have electronic capabilities (i.e Google Glasses)
·         Testers will demonstrate that they have nothing in their pockets, including belly pockets of hoodies.
Testers should be reminded that Picture ID’s need to be government issued, have a picture, signature, and match the HiSET® registration exactly.
 

LACES Update

 
Desk Review
When determining FY21 awards, ACLS will use program enrollment data in LACES data from September through February. We will begin our analysis the week after LPS runs the system fiscal year summaries on March 7. Programs are encouraged to use the desk review workbook to ensure that their LACES data is complete and up-to-date.
 
Many programs have tackled the employment sheet in the desk review and been surprised by low numbers. There are several reasons that student records may not have expected employment outcomes:

·         ACLS submits participant data to the Massachusetts Department of Unemployment Assistance (DUA) only twice per year. Our first match was late January. Our next submission will be at the end of June.
·         All employment outcomes are aggregated and reported to NRS. However, ACLS updates only the LACES records of students who signed a Release of Information form.
·         Data collection and data entry errors persist. Wage records rely on an exact match between the SSN entered in LACES and the DUA wage record.
·         Many of our students are self-employed or subcontractors. Even if they provide an SSN, their wages are not reported to DUA. Programs must follow up and enter that information.
 
IET and IELCE programs might find that the enrollment searches undercount their CALC participants if they have ABE or ESOL attendance in the months before or after their training (IETP). The search filters are very good but not perfect. The ACLS analysis of average monthly enrollment is more nuanced and includes those few students that the desk review enrollment excludes.
 
Training
Shannon Stangis from LiteracyPro Systems will be providing LACES training throughout Massachusetts during the week of March 9. There will be two sessions each day.

There will be beginner/refresher trainings geared toward newer or less experienced users and will not focus solely data entry. Depending on the needs of the groups, participants will: (1) review and practice completing the desk review; (2) explore the dashboards and reports to identify students for post-testing and follow-up; and (3) be able to ask Shannon their LACES questions and share their concerns.

In addition, there will be advanced analysis sessions that will provide experienced users with the skills to use LACES at the next level, specifically for their own purposes. Participants should bring their questions and data aspirations.

The sessions will be limited to 15 participants so there will be plenty of time for questions and individual help. Be sure to bring a Wi-Fi enabled laptop.

Here are the training dates, locations, and times:

March 9       
Department of Elementary and Secondary Education
75 Pleasant Street, Malden
10:00 to 12:30 Beginner/Refresher
1:30 to 4:00 Advanced Analysis

March 10     
UMass Dartmouth
715 Purchase Street, New Bedford
10:00 to 12:30 Advanced Analysis
1:30 to 4:00 Beginner/Refresher

March 11     
Worcester Public Schools
24 Chatham Street, Worcester
10:00 to 12:30 Beginner/Refresher
1:30 to 4:00 Advanced Analysis

March 12    
North Shore Community College
1 Ferncroft Road, Danvers
10:00 to 12:30 Advanced Analysis
1:30 to 4:00 Beginner/Refresher

March 13     
Center for New Americans, 
42 Gothic Street, Northampton
10:00 to 12:30 Beginner/Refresher
1:30 to 4:00 Advanced Analysis
 

Please follow this link: https://www.surveygizmo.com/s3/5465418/LACES-Training-March-2020 to register.

Voter Education, Registration, and Action (VERA) Resources
Thanks to our state’s partnership with the New England Literacy Resource Center (NELRC), the SABES Program Support PD Center (PSPDC) is pleased to share resources that teachers can use to help eligible students participate in the upcoming election seasons. NELRC’s VERA website and campaign are designed to provide non-partisan resources to educate adult learners about voting and current election issues. VERA does not take a stance on issues or candidates; rather the goal is to inform and mobilize adult learners to vote in the 2020 elections. You can find information about Massachusetts resources at https://nelrc.org/stand-up-and-be-counted/vera/state-specific-voter-information/#MA.
 
Please share these resources with learners and continue to look for additional resources as the national election approaches next fall.
 
Planning for Continuous Improvement: Save the Dates
The PSPDC is excited to announce that it is once again offering the Program Management and Educational Leadership PD series, Planning for Continuous Improvement (PCI). Last year, this series was offered in Worcester and Malden, so this year it will be offered in the western part of the state on March 16, April 27, and May 18 (location TBD soon).
 
Last year’s participants enthusiastically reported how beneficial this series was for their programs:
●        “I love this training and would do it again, eagerly! [The presenters] were both knowledgeable, engaging, and inspiring.”
●        “The training was excellent and helped us to implement meaningful changes in our program.”
●        “The best SABES training I have ever attended. Well organized and very useful.”
 
ACLS policy asks programs to “engage in a continuous improvement planning process that involves all stakeholders”, and IPQ 8 guides programs to “engage in a continuous improvement planning process with the goal of improving student outcomes.”
 
The PCI PD series is designed to help both novice and experienced program directors convene and lead an inclusive planning team to effectively implement an ongoing continuous improvement process—informed by data—that strengthens instruction, learning, and student outcomes.
 
This multi-session PD event is comprised of three initial face-to-face PD sessions, in between which participants will develop and implement a continuous improvement team, process, and plan in their programs. Each program will share its final plan, progress, accomplishments, and reflections with colleagues at a fourth and final PCI Summit networking session in FY21.

The PCI PD series is designed to be of adequate intensity and duration to promote meaningful program change. Program directors are expected to attend all sessions and complete this PD offering in its entirety. Directors are also encouraged to include additional members of their planning teams throughout the PD and coaching process. Due to the customized nature of the coaching that will be provided, this PD activity is limited to eight programs.

For more information, please contact Luanne_teller@worlded.org, director of the PSPDC.
 
Note: The PSPDC is also working on developing more PCI cohorts, possibly for this year and in FY21. If your program is interested, please contact Luanne_teller@worlded.org.

IET/IELCE
Strong partnerships are key to the success of IET/IELCE programs, which is why the PSPDC is thrilled to be developing a partnership-focused PD event with national IET expert Carol Clymer Ed.D. from the Institute for the Study of Adult Literacy. This year, based on recent survey results of current IET/IELCE programs, the PSPDC will be inviting all workforce, employer, and training partners to join IET/IELCE directors and instructors.
 
During the PD event, current research and program input will be used to explore how partnerships can be leveraged to improve recruitment and successfully transition IET/IELCE graduates to further training and employment. The event will also focus on building and implementing academically integrated IET/IELCE curricula.
 
The locations and timing for this PD event were identified, to the extent possible, with current IET/IELCE programs and partners in mind. While the event’s morning session will focus on partnerships and the afternoon session will focus on curriculum, all participants are encouraged and welcome to attend both sessions.  Please check the SABES calendar for more information and to register.
 
●     April 28th, 2020 - Quinsigamond Community College, Worcester, MA
○     Cultivating Partnerships for IET/IELCE Programming (9:00-12:00)
○     Contextualizing and Integrating Curriculum for IET/IELCE Instruction (1:00-4:00)
 
●     April 29th, 2020 - Northern Essex Community College, Lawrence, MA
○     Cultivating Partnerships for IET/IELCE Programming (9:00-12:00)
○     Contextualizing and Integrating Curriculum for IET/IELCE Instruction (1:00-4:00)
 
In June 2017, ACLS announced that we had contracted with the UMass Donahue Institute for an evaluation of the Massachusetts adult education system. This evaluation seeks to measure the effects of an ACLS theory of action focused on quality and gather ideas about additional actions that can be taken to strengthen the system going forward.
 
The final component of the evaluation -- a last chance for students, advisors, teachers, and directors to weigh in -- is an online survey designed to help us imagine a better tomorrow together. The phone compatible survey will be available online during April and May and on display tables at Network and the Directors’ Meeting.
 
We urge you to complete the survey and encourage as many stakeholders as possible to contribute their ideas for improvement.
 
NETWORK 2020 is fast approaching.  In addition to the outstanding workshops offered, NETWORK also affords an opportunity for programs to nominate students and colleagues for the Outstanding Student and Outstanding Educator awards, and for the Ruth Derfler Memorial Scholarship award. The nomination forms, available on the MCAE website, www.mcae.net, are due by March 4, 2020
 
Remember, NETWORK will be held on Friday, April 3, 2020 at the Best Western Royal Plaza Hotel, Marlborough, MA. Registration details will be announced soon. 
 
 
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