SCANNING TRAINING FOR COORDINATORS

IMPORTANT - Changes in Research Consent Scanning Workflow

Effective September 1, 2020 the Office of Clinical Research Billing Compliance (CRBC) will no longer be uploading the scanned clinical research consent documents in the Epic patient record or placing the Certificate of Confidentiality (COC) flag in Epic. This will become the responsibility of the study team.

Existing instructions to fax the signed consent forms to CRBC will no longer be valid after September 1^st. Please disregard the instructions once your study adopts the activity.

For more information, refer to Dr. Daniel Ford's, Vice Dean for Clinical Investigation, announcement that can be found here.

AVAILABLE CLASSES FOR COORDINATORS

Study team members with a JHED ID and Epic access who have completed or wish to complete the Epic Integrated Scanning 100 Training can continue this workflow for their studies. If you completed the class in the past two years, you do not have to take the class again. Additionally, All Children's research coordinators will get this training as part as their Epic Go-Live agenda.

A series of coordinator-exclusive virtual classes have been made available for you.

Classes are very limited, please sign up!

These are the available classes:

Friday, August 7th from 8:00am to 12:00pm (15 spots left)
Tuesday, August 11th from 8:00am to 12:00pm (2 spots left)

To enroll please send an email to cliniresbilling@exchange.johnshopkins.edu with your top two preferences, space is limited to 20 enrollees per class.

Changes to Epic Security and Access

You will get access to the scanning function before September 1^st and not necessarily immediately after taking the training. Please do not contact the Epic team with questions about security; we are diligently working to make sure that you have the access you need before the September 1^st dateline.

Training Video to Set Confidentiality Flag

Some research studies contain certificates of confidentiality that prevent third parties from viewing details regarding a patient’s participation in the study. To ensure confidentiality, the CRBC team needs to place a flag on the patient’s
record. This flag serves as a notice to the ROI team to not release study-specific information to any third party.

After registration in the scanning class, you will receive a link to the video and a tip sheet with the process.

Click HERE to view the short video.

Find Out More

Copyright © 2020 Johns Hopkins Medicine - Clinical Research Billing Compliance, All rights reserved.

Want to change how you receive these emails?
You can update your preferences or unsubscribe from this list.