• Football: dead period= February 4 – 7, 2019 

• CARA logs are due by the 7^th of each month on ARMS.

• Thank you for your efforts to schedule and complete the beginning of the semester compliance meeting. We only have three teams left to go! As discussed at your beginning of the year meeting, your student-athletes need to complete the NCAA required training via ARMS by January by today. Please remind them. 

• Volunteer Coaches cannot recruit
• All Contacts and Evaluations must be logged in ARMS by the 7^th of each month. If your sport has not logged any Contacts or Evaluations for Fall 2018, please update your logs on ARMS no later than January 31^st. If a team does not log any contacts or evaluations for the year, your team may be audited by the University.
• Head Coaches remember you are responsible if your assistant coaches do not accurately log recruiting contacts/evals/unofficial/official visits.
• Football: Remember to log phone calls by the 7^th of each month

• Must be logged in ARMS within 5 business days after the visit occurred.

• Must be submitted at least 7 business days before the visit and must be approved by compliance before the PSA may come to campus. Please remember the PSA and the Student Host must both sign acknowledgments.

• As discussed in the Sept. 12^th meeting, the Single-Source Sign-On (SSO) Administrators can now provide access to the Transfer Portal for staff and coaches. It went live on October 15, 2018.  Please set-up an appointment with Kay to sign-up if you have not done so at this time. Please note,  we have two business days from the date any student-athlete makes a request (to a coach or compliance) to add them to the Transfer Portal.

• As part of our NCAA probation, we are required to have more compliance trainings with the coaching staffs. We were required to submit a schedule of these meetings and to provide attendance recording. For the 2018-19 academic year, these meetings will include the kickoff meeting, five head coaches meetings, and six in-person compliance presentations of which every coach and sport specific staff members (e.g. director of operations, strength staff members, managers) will have to attend at least four.
• Head Coaches meetings: Going forward if a Head Coach is unable to attend a Head Coaches meeting due to competition or recruiting, he or she will need to email Kay and Scott. If possible, the coach will need to send a staff representative to be present at the meeting or will need to schedule a follow-up meeting with Compliance.
• 6 Compliance presentations:  Coaching staffs and team specific support staff are required to attend four of the six in person meetings. Friendly reminder, if you didn’t attended any of the meetings during the Fall 2018 semester, you will need to attend all of the remaining meetings. Attendance will be taken and is required to be submitted to the NCAA. The meetings for Spring 2019 and Summer 2019 are tentatively scheduled for the following dates:
  • Wednesday, February 13^th 9:30 AM in the Humphreys Center(NOTE THIS DATE CHANGED DUE TO SIGNING DAY)
  • Wednesday, April 10^th 9:30 AM in the Humphreys Center
  • Wednesday, June 19th 9:30 AM in the Humphreys Center
  • Wednesday, July 24th 9:30 AM in the Humphreys Center

Case Summary
 
SA dropped below FT enrollment status over the weekend and practiced on Saturday and Sunday (7.25 hours) in violation of Bylaw 14.2.1.
 
SA was enrolled FT and meeting all eligibility requirements for practice through the first several weeks of the spring semester.
 
He was cleared on the eligibility spreadsheet that the Athletics Compliance Office distributes to the coaches.
 
The Registrar's Office ran a process to cancel enrollment for students with outstanding bills (i.e. tuition, fees, room/board, etc.) on Friday overnight. The system updated by 9:40 a.m. on Saturday (1/26/19) and his courses were officially dropped due to non-payment.
 
SA was unaware he had been dropped from his courses at this time. SA practiced on Saturday and Sunday for a total of 7.25 hours (7 hours and 15 minutes).
 
The Registrar's Office notified the Athletics Compliance Office on Monday morning that SA had been dropped from his courses and was no longer enrolled FT. Compliance immediately notified the coaching staff and updated the eligibility spreadsheet to reflect that SA is not cleared for any CARA.
 
SA is going through the process to pay his bills and reinstate his course enrollment at this time. He is not participating in any CARA until the Athletics Compliance Office clears him again in writing once we verify that he achieves FT enrollment status. The Student Financials Office at the university never sent a notification to the student via email regarding his outstanding bill. He could view his charges on his account in the student portal, but typically each student receives a series of email notifications requesting payment. Additionally, the Financial Aid Office's liaison to the Athletics Compliance Office is a temporary replacement at this time. The position is going through a hiring process for a permanent replacement. Due to this temporary situation, athletics aid was disbursed at a slower rate than normal at the beginning of this spring term. SA is on a partial scholarship covering room and board charges. Due to his pending aid not being disbursed, the university's systems showed the aid as "anticipated" and interpreted that it would be disbursed to cover his tuition charges. Once it was disbursed on Friday afternoon towards room and board, he no longer had anticipated aid that would cover his tuition charges. This affected the Registrar's Office liaison's normal notification system to the Athletics Compliance Office for SAs who are on a watch-list for enrollment cancellation (automatic course drops due to non-payment of tuition charges). If aid had been disbursed on time, the system would have picked up this SA's name in the Registrar's watch-list and Athletics Compliance would have given the SA an additional notification that he must pay his outstanding bill. Our Athletics Compliance Office also has a system in place in which the Student-Athlete Academic Center runs an enrollment check each weekday morning.
 
SA was still enrolled FT as of Friday morning, so we were not alerted to the issue until Monday morning. Rules education is provided to the Academic department, the Registrar's Office, the Financial Aid Office, coaches, and student-athletes regarding the FT enrollment requirement for practice and competition. Additionally, we cover the applicable exceptions for practice prior to initial enrollment and for practice during the first five days of classes. All of our systems are designed to catch potential issues with FT enrollment. If not for the timing of disbursement causing a last second change to the Registrar's watch-list, this oversight would not have occurred because the Athletics Compliance Office would have been notified on Friday afternoon that SA was about to get dropped from his courses for non-payment. In light of these circumstances, we are requesting a 1-for-1 penalty (rather than 2-for-1) to withhold SA from 7.25 hours of practice once he is enrolled FT again. Specific Case
 
Institution Action:
SA was immediately withheld from all CARA from the time we were made aware of his enrollment status. Rules education will be provided again to the Financial Aid Office and the Registrar's Office. SA and the Head Coach have also received additional education on the institutional policies for payment of fees. The Athletics Compliance Office is also looking to create a new query from our institutional software program in order to identify discrepancies between anticipated athletic aid and pending charges so that we have an extra line of defense for breakdowns in the university notification system for such issues.

• “just got another Peach State baller…”
• “all world DB from the Peach State committed..”
• “a baller out of Texas on board…”

• The prospective student-athlete's name or variation of the prospective student-athlete's name (e.g., "sounds like");
• The prospective student-athlete's nickname;
• The prospective student-athlete's location (e.g., home town, state, area code or address); or
• The prospective student-athlete's jersey number.