Reminders

• Football: quiet period for the entire month of April
• Men's Basketball: quiet period April 1-3, dead period April 4-11 (dead period ends at noon on April 11), dead period April 15-18, quiet period April 25
• Women's Basketball: dead period April 5-11, quiet period April 12-14, dead period April 15-18, quiet period April 24-25, quiet period April 29-30

 
CARA

• CARA logs are due by the 7^th of each month on ARMS.

Recruiting Reminders:

• Volunteer Coaches cannot recruit
• All Contacts and Evaluations must be logged in ARMS by the 7^th of each month. Head Coaches remember you are responsible if your assistant coaches do not accurately log recruiting contacts/evals/unofficial/official visits.
• Football: Remember to log phone calls by the 7^th of each month

Unofficial visits

• Must be logged in ARMS within 5 business days after the visit occurred.

Official visits

• Must be submitted at least 7 business days before the visit and must be approved by compliance before the PSA may come to campus. Please remember the PSA and the Student Host must both sign acknowledgments.

New Compliance Requirement:

• As part of ETSU’s NCAA probation, we are required to have more compliance trainings with the coaching staffs.
• 6 Compliance presentations:  Coaching staffs and team specific support staff are required to attend four of the six in person meetings. Attendance will be taken and is required to be submitted to the NCAA.
  • Note: I have added additional dates. Head Coaches received a list of who on their staff has attended which meetings. Please consult with your Head Coach if you unsure of how many meetings you have attended.
• Tuesday, March 27^th  8 AM   or 2 PM (Please only attend one, the same topic will be covered)—Humphreys Center
• Wednesday, April 10^th 9:30 AM or 2 PM (Please only attend one, the same topic will be covered) —Humphreys Center
• Monday, May 20^th 8 AM   or 2 PM (Please only attend one, the same topic will be covered)—Humphreys Center
• Wednesday, June 19th 9:30 AM or 2 PM (Please only attend one, the same topic will be covered)—Humphreys Center
• Wednesday, July 24th 9:30 AM or 2 PM (Please only attend one, the same topic will be covered)—Humphreys Center

Decision Information

Case Summary:

Assistant Cross Country Coach had brief in-person off-campus contact with high school junior PSA. Coach was in attendance at the HS National Championships. PSA is a 2020 graduate competing in the event. He came up to the coach with his parents and initiated conversation. The interaction between PSA, coach, and parents lasted approximately 8 minutes. Coach realized only after the conversation that PSA was not contactable and self-reported to Head Coach, who was also in attendance. HC told Assistant to report to compliance immediately. Coach did not initiate conversation. Immediately self-reported.

Follow-up Action:

Rules education for Assistant Coach. Contact with the PSA was counted and remaining contacts were reduced by 1 in 2-for-1 penalty. Letter of admonishment for Assistant Coach.

Decision Information

Case Summary:

On November 14, 2018, a sports information staff member put out a press release that a PSA had signed prior to institution receiving the signed NLI. Sports Information released the field hockey recruiting class prior to confirming with compliance that all NLI's had been received and verified. On 11/14/18 in the late morning, the press release was sent. Institution received the valid NLI at 3:30 pm later that day. Sports Information person is an intern and this was her first experience with announcing NLIs. Of the teams she is assigned to cover, this was the only team with signees on the early signing date. The Assistant Athletic Director of Communications said he failed to remind her to check with compliance prior to releasing the class. All other NLI's were received prior to the release.

Follow-up Action:

Compliance office provided education to all sports information staff immediately. Compliance will remind all Sports Information staff annually prior to the early signing period to gain approval from Compliance prior to media release.

Decision Information

Case Summary:

On January 31, 2018, an assistant women's basketball coach (AC) used pictures of several of its student-athletes to promote its upcoming summer camps on social media. The advertisements were not approved by the Compliance Office in advance of their publication in accordance with department policy. The AC incorrectly believed that because SAs were seniors and their eligibility would be exhausted by the time of camp, it was permissible to use their photos to promote the camp. The violation was discovered the same day by the SID.

Follow-up Action:

(a) Self-report Level III violation (b) Post removed (c) Letter of admonishment to staff member involved as a result of NCAA violation and failure to adhere to institutional procedure (d) Rules education to staff member involved on camp advertisements as well as department policy on camps

13.4.1 Recruiting Materials and Electronic Correspondence -- General Rule. An institution shall not provide recruiting materials, including general correspondence related to athletics, or send electronic correspondence to an individual (or his or her family members) until September 1 at the beginning of his or her junior year in high school. If an individual attends an educational institution that uses a nontraditional academic calendar (e.g., Southern Hemisphere), an institution shall not provide recruiting materials, including general correspondence related to athletics, or send electronic correspondence to the individual (or his or her family members) until the opening day of classes of his or her junior year in high school. [D] (Revised: 1/10/91 effective 8/1/91, 1/10/92, 1/11/94 effective 8/1/94, 1/10/95 effective 8/1/95, 1/9/96 effective 7/1/96, 11/1/01 effective 4/1/02, 4/29/04 effective 8/1/04, 1/10/05, 4/28/05 effective 8/1/05, 4/26/07, 4/15/08, 6/13/08, 3/29/10, 10/27/11 effective 6/15/12, 1/18/14, 4/25/18)

13.4.1.1 Exception -- Men's Basketball. In men’s basketball, an institution shall not provide recruiting materials, including general correspondence related to athletics, to an individual (or his family members) until June 15 at the conclusion of his sophomore year in high school. If an individual attends an educational institution that uses a nontraditional academic calendar (e.g., Southern Hemisphere), an institution shall not provide recruiting materials, including general correspondence related to athletics, to an individual (or his family members) until the day after the conclusion of the individual’s sophomore year in high school. [D] (Adopted: 4/28/05 effective 8/1/05, Revised: 4/15/08, 4/29/10 effective 8/1/10, 5/27/11, 1/18/14, 4/25/18)

13.4.1.2 Exception -- Men's Ice Hockey. In men's ice hockey, an institution shall not provide recruiting materials, including general correspondence related to athletics, to an individual (or his family members) until January 1 of his sophomore year in high school. [D] (Adopted: 1/18/14, Revised: 4/25/18)

13.4.1.3 Exception -- Electronic Correspondence to a Prospective Student-Athlete's Coach Who Is the Family Member of a Prospective Student-Athlete. Electronic Correspondence may be sent at the institution's discretion to a prospective student-athlete's coach who is the family member of a prospective student-athlete. (Adopted: 4/28/16, Revised: 4/25/18)

13.4.1.4 Exception -- Electronic Correspondence in Conjunction With anUnofficial Visit. Electronic correspondence may be sent to a prospective student-athlete (or those individuals accompanying the prospective student-athlete) beginning the day immediately preceding the unofficial visit until the conclusion of the visit. If otherwise impermissible correspondence occurs under this exception and a scheduled unofficial visit is canceled due to circumstances beyond the control of the prospective student-athlete or the institution (e.g., trip is canceled by the prospective student-athlete, inclement weather conditions), such correspondence shall not be considered institutional violations. (Adopted: 4/26/17 effective 8/1/17, Revised: 1/23/19)