May 9, 2022

Wasabi Install/Updating Helpful Tips

If you are experiencing any issues with Wasabi not opening or an error message, please try following the steps provided below. If you continue to experience issues, please contact Wasabi Support and they will directly assist you with troubleshooting.

GMAS May 2022 Release

The May 2022 GMAS release will be available as of the start of business on Thursday, May 5^th 2022. The focus of this release includes enhancements to support displaying preferred names in GMAS. Additional enhancements include updates to the GMAS person feed and tracking if proposals included subrecipients, as well as bug fixes. For full release notes, visit the May 2022 GMAS release page.

Highlight of the changes in this release include:

• Initial proposals and competing renewals will now ask whether the proposal has subrecipients
• GMAS will now display a person’s preferred name
• Continuation and Supplement requests can only be created once the research team has been confirmed
• Moving the location of comments from the bubble icon in the upper right corner of the screen to a new panel on Cost sharing, International Collaboration, Edit research team, and Confirm research team request

Fiscal Year-End 2022 Deadlines

Harvard's fiscal year 2022 will end on Thursday, June 30th, 2022. As in the past, the University will close the books through a series of steps called "closings." Download a printable version of the Summary Schedule for FY2022 Transactions and Reporting.

Please read the Harvard Administrative News article carefully, as there have been a number of changes to closing dates and times that are different from years past, particularly the highlighted closings.

Year-End Deadline for Cost Transfer Requests

The deadlines below apply to ALL requests for cost transfers to federally sponsored funds (funds in the range from 100000-199999). Note that these requests require supporting documentation. Cost transfer requests should be submitted directly to OSP. OSP will review the request and documentation for appropriateness.

Cost Transfer Submission Deadline to OSP

FY22 Q3 Quarterly Project Certifications will be due on Friday, June 2, 2022

A reminder of the ecrt policy:
 
Review period will run between 4/14/2022 to 5/4/2022:  It is at the beginning of this period that grant managers put their statements on hold while they are reviewing effort and correcting effort via journals. They meet with their faculty during this period and resolve any issues.
 
Certification period runs between 5/5/2022 to 6/2/2022:  Review and journals should be completed by this period and certs come off hold, so that faculty have a month to certify due to travel schedules. On 5/5, the system automatically emails faculty to begin certifying.

New Research Administration Portal Now Available

The Research Administration Portal shows faculty and researchers their outstanding research administration and compliance activities in one location. The home page lists the researcher’s tasks in GMAS, including signature requests and International Collaboration and Activities approvals that need to be completed or updated. Additionally, there are pages displaying requests under development, in review, or submitted to sponsor and segments that are currently active or ended within the last twelve months.

The Portal also displays protocols from Data Safety and ESTR-IRB, data use agreements from Agreements-DUA, and certifications from OAIR. Items from these systems that need the researcher’s attention will display on the home page, along with the outstanding tasks in GMAS described above.

New Resource: Research Administration Glossary and Acronyms New Resources

The new Research Administration Glossary and Research Administration Acronyms lists were added to the Resources section of the OSP website. Both of these resources are useful for individuals who are new to managing sponsored awards at Harvard University, as well as to “sponsored veterans” looking to expand their knowledge. You could also view the PDF version of the Research Administration Glossary (PDF).

New B2P Quick Reference Guide 

A new Business Expense Reimbursement (BER) Quick Reference Guide has been added to provide guidance on requesting a BER supplier. 

The BER supplier type can only be used for:

• A Non-US Individual
• Reimbursements Only (not honoraria or services)
• Active for 90 days

HART Tool Refresher Webinar Recording

The recording of the HART Tools Refresher webinar and presentation, held this past Tuesday, April 26th, are now available. Also, see the details of the April 2022 Release Notes on the HART 3-Month Release Plan wiki page.

• HART Tools Refresher Webinar Recording
• HART Tools Refresher Webinar Presentation

New NSF Research.gov Proposal Preparation Functionality and NSF-PAR Enhancements

On May 2nd, NSF released the latest Research.gov proposal preparation functionality updates and NSF Public Access Repository (NSF-PAR) enhancements. Beginning in January 2023, FastLane will no longer be a preparation & submission option and all new proposals must be prepared and submitted on Research.gov or Grants.gov. NSF strongly urges applicants to prepare and submit all eligible proposals in Research.gov now, to support a smooth transition from FastLane proposal preparation and submission to Research.gov in January 2023.

How to Create a Grants.gov Account and Link to a Login.gov Account

As of February 21, 2022, users must sign in to Grants.gov with Login.gov credentials. With the recent changes to the Grants.gov login process, many users may have questions about creating and linking a Grants.gov account with Login.gov. NSF's blog post aims to address the new steps required to create a Grants.gov account and link it with a Login.gov account. 

AHRQ Announcement of Childcare Costs Allowance for NRSA F32s and T32s

Fellowships (F32): AHRQ released Notice #NOT-HS-22-013 to announce Childcare Costs Allowance for Ruth L. Kirschstein National Research Service Award (NRSA) individual fellows (F32). For detailed information, refer to the full Notice #NOT-HS-22-013.

Training Grants (T32): AHRQ released Notice #NOT-HS-22-014 to announce Childcare Costs Allowance for NRSA Institutional Research Training Awards (T32s). For detailed information, refer to the full Notice #NOT-HS-22-014.

How Many Researchers: FY 2021 Cumulative Investigator Rate

View NIH's annual snapshot of how many researchers NIH supports on research project Grants, R01-equivalent Grants, P01 Grants, and R21 Grants on their Extramural NEXUS post. As with previous posts, the data presented here are also available in the NIH Data Book and represent awards made with traditional and supplemental coronavirus appropriations. 

Fishbowl Tuesdays at the Harvard Chan School are 1 to 1 1/2 hour sessions held on a regular basis during the academic year. All sessions are currently being held via Zoom. Invitations to attend each session (with Zoom Meeting Info) are sent to our research administrator’s mailing list. Please contact Jennifer Neira with questions, suggestions, or to have your name added to the email list. To access previous Fishbowl presentations, visit HCSRA's Fishbowl Tuesday page.

An Overview of Effort Reporting for Administrators (University-wide)

Date: Ongoing

Register: Harvard Training Portal

Description: Intended for Grant Managers and staff involved in research administration at Harvard University, this course provides an overview of Harvard's effort reporting policy. Topics covered include:  

• Risks posed to Principal Investigators, faculty members, and the institution if federal effort reporting requirements are not met 
• How federal regulations drive the University’s effort reporting policy and procedures
• Committed effort and “reasonable estimates” 
• The responsibilities of administrators, PIs and faculty members, and researchers and lab staff with regards to effort reporting and certification 

New B2P Training Requirement for Supplier Portal Users

Date: Ongoing. Effective 5/1/22, this training is required for B2P users to be granted a Supplier Portal User role. Existing users must complete this training by 5/18/22.

Register: Harvard Training Portal

Description: This 40-minute online course covers the basic functions of the Supplier Portal module of the Buy to Pay system. It includes an overview of how the Supplier Portal is used at Harvard and how to access and navigate the system. It also includes guides to common tasks in the system, such as Searching for Suppliers, Onboarding Suppliers, and Maintaining Supplier Profiles.

If you no longer require B2P Supplier Portal, please contact Lisa Parisi to disable access. 

Expanded training materials have also been created to help hiring departments, Human Resources, and Finance Offices properly classify and pay these individuals.

• Utilize internal financial systems (GMAS, HART) to confirm compliance to sponsor terms and internal policies
• Take appropriate steps to review, analyze, and, in cases of non-compliance, move costs. 
• Identify the differences between journals and cost transfers

Save the Date: RMM Meeting

Save the date for the next RMM Meeting: Wednesday, June 6, 2022, 1:00PM 

The March 23, 2022 Research Management Meeting resources are now available. 

Save the Date: Spring 2022 NSF Virtual Grants Conference 

Save the date for the Spring 2022 NSF Virtual Grants Conference: To be held during the week of June 6 - 10, 2022.

Registration will be free of charge and opens on Wednesday, May 11 at 12 p.m. EST. NSF anticipates that the sessions will reach capacity very quickly, so they encourage you to register as soon as it's available. Be on the lookout for our Registration is Open email, which will provide the registration links and details for this event.

Job Openings in Research Administration

We would like to use this section to highlight current research administration job openings. We will keep this section up to date and all job postings can be found on Harvard Careers.

Senior Sponsored Research Administrator
Sponsored Programs Administration
Description: The Senior Sponsored Research Administrator (SSRA) will support innovative research at the world's leading public health research institution where areas of research are focused across nine academic departments which include Biostatistics, Environmental Health, Epidemiology, Molecular Metabolism, Global Health & Population, Health Policy & Management, Immunology & Infectious Disease, Nutrition and Social Behavioral Sciences.  The SSRA is assigned departments and faculty/researchers (P.I.s) with the administration of pre-award, as well as some awards management tasks with a focus on compliance and customer support. 
Grade: 56
56648BR

Senior Grants and Contracts Manager 
Sponsored Programs Administration
Description: The Senior Grants and Contracts Manager is an integral part of the research enterprise and works in close partnership with faculty members. They are a primary resource for providing guidance and oversight on issues related to fiscal, administrative and regulatory management of a portfolio of grants, contracts and sponsored programs from award receipt through closeout. These grants are from a wide-range of sponsors including the federal government (e.g. NIH, EPA, DoD), foundations, industry, and international contracts from foreign entities. 
Grade: 56
58101BR

Assistant Director, Pre-Award Services
Sponsored Programs Administration
Description: The Assistant Director, Pre-Award Services, is responsible for the management of a team of grants & contracts managers that are part of the Office of Sponsored Programs Administration and are focused on proposal preparation for eight academic departments which include Biostatistics, Environmental Health, Epidemiology, Global Health & Population, Health Policy & Management, Molecular Metabolism, Nutrition and Social Behavioral Sciences.  The Assistant Director, Pre-Award Services plays an integral role in responding to faculty requests for support in submitting proposals for research funding, thus ensuring continuity with this important revenue stream for the school. 
Grade: 57 
58100BR

Senior Grants and Contracts Manager
Sponsored Programs Administration
Description: The Senior Grants and Contracts Manager is an integral part of the research enterprise and manages the proposal submissions for a given department. They work in close partnership with faculty members and are responsible for proposal preparation and submission. Reporting to the Team Lead, they will work with all aspects of pre-award finances but will have some exposure to post-award management which may include setting up awards, managing contracts, endowments, and gifts. Faculty apply to a wide-range of sponsors including the federal government (e.g. NIH, EPA, DoD), foundations, industry, and international contracts from foreign entities. 
Grade: 56
55511BR

Senior Grants and Contracts Manager 
Sponsored Programs Administration - EPI
Description: The Senior Grants and Contracts Manager is an integral part of the research enterprise and works in close partnership with faculty members. They are a primary resource for providing guidance and oversight on issues related to fiscal, administrative and regulatory management of a portfolio of grants, contracts and sponsored programs from award receipt through closeout. These grants are from a wide-range of sponsors including the federal government (e.g. NIH, EPA, DoD), foundations, industry, and international contracts from foreign entities. 
Garde: 56
57680BR

Staff Assistant III
Immunology and Infectious Diseases
Description: The Department of Immunology and Infectious Diseases (IID) was formed in 1997 when the Departments of Cancer Biology, Molecular and Cellular Toxicology and Tropical Public Health were merged. The department focuses on the biological, immunological, epidemiological and ecological aspects of viral, bacterial and protozoan diseases of animals and humans, including the vectors that transmit infectious agents. Reporting to the Director of Administration, this position provides administrative support to IID faculty and performs administrative tasks as a member of the department's administrative team.
Grade: 53
57575BR

Accounting Assistant V (Finance Assistant)
Sponsored Programs Administration - EH
Description: The Accounting Assistant is an integral part of the research enterprise and will work directly with the Financial Associate, as well as the Financial Manager, to perform a variety of accounts payable and accounts receivable duties in a timely, professional, courteous and collaborative manner.
Grade: 53
56978BR

ORSD Position Announcement: Strategic Initiatives Specialist
Office of Research Strategy and Development
Description: The Strategic Initiatives Specialist will contribute toward ORSD's ability to achieve its mission in a variety of ways including managing proposal support services and faculty programming, leading ongoing data analysis efforts, supporting strategic grant submissions, and enhancing communication channels. An expanded description of responsibilities can be found on Req #57787BR.
Grade: 56
57787BR