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Delaware Emergency Management Agency

Special Edition Newsletter: Hurricane Preparedness 
DEMA DEMA
DEMA DEMA
PrepareDE PrepareDE
NOAA National Hurricane Center NOAA National Hurricane Center
Hello and Welcome!

It only takes one storm to change your life and community. 

The Atlantic hurricane season begins June 1st and Delaware is no stranger to these storms. Tropical cyclones (hurricanes) are among nature’s most powerful and destructive phenomena, affecting both coastal and inland areas. Each year, many parts of the United States experience heavy rains, strong winds, floods, tornadoes, and coastal storm surges from tropical storms and hurricanes. As we have seen the past two hurricane seasons in Delaware with record-breaking storms like Ida (September 2021) and Isaias (August 2020), Delaware continues to be vulnerable to tropical systems. The Atlantic hurricane season peaks in mid-August through mid-October, therefore the time to prepare is now. 

Hurricanes can cause loss of life and catastrophic damage to property along coastlines and can extend several hundred miles inland. The extent of damage varies according to the size, wind intensity, and path of the storm; the amount and duration of rainfall; and other factors including the number and type of buildings in the area, the terrain, and soil conditions.

In this special edition newsletter, we will provide some resources for:

  • PUBLIC ASSISTANCE: The public sector and private non-profits on how to be prepared to apply for Public Assistance following a federally declared disaster.
  • PERSONAL PREPAREDNESS: Individuals and community on how to prepare before a storm, during, and after. 
  • HURRICANE IMPACTS: From strong winds to heavy rains, it's important to understand the characteristics of a hurricane so you can understand warnings from the news and emergency officials. 
PUBLIC ASSISTANCE
What is Public Assistance? 
FEMA’s Public Assistance Program provides supplemental grants to state, tribal, territorial, and local governments, and certain types of private non-profits so that communities can respond to and recover from major disasters or emergencies. FEMA also encourages the protection of these damaged facilities from future events by providing assistance for hazard mitigation measures during the recovery process. 

The four basic components of eligibility are applicant, facility, work, and cost.

  •  An Applicant must be a state, territory, tribe, local government, private nonprofit organization.
  • Facility must be a building, public works, system, equipment, or natural feature.
  • Work is categorized as either Emergency or Permanent. It must be required as a result of the declared incident, located within the designated disaster area, and the legal responsibility of the Applicant.
  • Cost is the funding tied directly to eligible work, and must be adequately documented, authorized, necessary and reasonable. Eligible costs include labor, equipment, materials, contract work, as well as direct and indirect administrative costs.
 

Eligible Types of Work


   EMERGENCY WORK - MUST BE COMPLETED WITHIN SIX MONTHS

  • Category A: Debris removal
  • Category B: Emergency protective measures

   PERMANENT WORK - MUST BE COMPLETED WITHIN 18 MONTHS

  • Category C: Roads and bridges
  • Category D: Water control facilities
  • Category E: Public buildings and contents
  • Category F: Public utilities
  • Category G: Parks, recreational, and other facilities

Cost-share

The federal share of assistance is not less than 75 percent of the eligible cost. The Recipient determines how the non-federal share (up to 25 percent) is split with the sub-recipients (i.e. eligible applicants).


Process: Public Assistance Grant Following a Hurricane Disaster

In order for any type of federal assistance to be provided following a disaster situation, the State must conduct a preliminary damage assessment to help determine the scope and scale of the total damage caused by the storm's impacts. This includes documenting the damage to public infrastructures like schools, parks, and roads, along with individual impacts like homes. If you work in the public sector and sustain damages from a hurricane, your agency's cooperation is essential in developing the preliminary damage assessment. If it's determined the need is beyond our resource capacity, the State can submit a formal letter for a Disaster Declaration. Note that Public Assistance is not automatic and may take months following a disaster before a Governor's request for a major disaster declaration is approved. Recovery should not wait for Public Assistance funds. Learn more about how disasters get declared by watching the video below. 
Public Assistance in Hurricane Preparedness –
Tips for Federally Declared Disaster!
  1. Check that maintenance records are up to date – and a step further is to take a photo of the facility. This will help to ensure documentation of the pre-disaster condition, function, and operation of the facility.
  2. Establish internal policies and procedures for what to do after a disaster and how to document damage – Who is the point/lead for gathering damage documentation? How should damage be documented (photos, engineer reports, etc.)? How is labor being documented?
  3. Understand 406 mitigation and your potential eligibility to incorporate building back better methods before making repairs/replacements to the damaged facility: https://www.co.waller.tx.us/upload/page/0170/docs/404%20Program%20HazardMitigationv2.508.pdf
  4. Meet with fiscal experts and understand fiscal procedures when an emergency occurs. How are emergency costs coded? What are contracting and procurement policies under emergency and exigent circumstances?
    1. A step further – Review your Grants Portal account and review how to submit an RPA (Request for Public Assistance) so you are prepared if a disaster gets declared. https://www.fema.gov/sites/default/files/documents/fema_pa-applicant-quick-guide-grants-portal-account-rpa.pdf.
    2. Another step further – upload into your Grants Portal profile your up-to-date insurance, pay, and procurement policies. If you are a private nonprofit, consider uploading up-to-date bylaws, Articles of Incorporation, and tax-exempt information. If you need help with Grants Portal visit: https://www.fema.gov/sites/default/files/2020-07/fema_pa_grants-manager-grants-protal-tool_factsheet.pdf.
  5. Understand your agency/organization’s insurance coverage. What is actually covered in your insurance policy?
  6. Review contracting requirements: https://www.fema.gov/sites/default/files/2020-07/fema_pa_contracting-requirments-checklist.pdf.
  7. Visit FEMA’s Procurement Disaster Assistance Team site for more preparedness tips and training webinars:
    1. Tips: https://www.fema.gov/grants/procurement/prepare-before-disaster
    2. Webinars: https://www.fema.gov/grants/procurement/training
PERSONAL PREPAREDNESS
The threats from hurricanes to you and your family can vary widely depending on where you live. It’s not just those along the coast that can experience significant, life-threatening impacts. Evaluate what you need to do to protect your home and family NOW, before the first storm of the season even forms. Thing through how would high winds impact your home Examples include accessing your home and property for potential vulnerabilities, like dead tree limbs.   noaa.gov/hurricane-prep
Take some time this month to make sure you have a hurricane evacuation plan. The first thing you need to do is find out if you live in a storm surge hurricane evacuation zone or if you’re in a home that would be unsafe during a hurricane. If you are, figure out where you’d go and how you’d get there if told to evacuate. You do not need to travel hundreds of miles. Identify someone, perhaps a friend or relative who doesn’t live in an evacuation zone or unsafe home, and coordinate with them to use their home as your evacuation destination. Be sure to account for your pets, as most local shelters do not permit them. Put the plan in writing for you and those you care about. noaa.gov/hurricane-prep
Just having enough supplies to make it through a hurricane isn’t enough. You need plenty to make it through what could be a LONG recovery period too. Water and electricity could be out for a week or more. Have enough non-perishable food, water and medicine to last each person in your family for a MINIMUM of three days. Also make sure you have extra cash, a battery-powered radio, flashlights, and a portable crank or solar powered USB charger to charge your cell phone. ready.gov/kit
As we approach Hurricane Season, be sure to call your insurance company or agent and ask for an insurance checkup to make sure you have enough homeowners insurance to repair or even replace your home and renter's insurance to replace your possessions...and remember, standard homeowners insurance doesn’t cover flooding. Whether you’re a homeowner or renter, you’ll need a separate policy for flooding. Act now as flood insurance requires a 30-day waiting period. floodsmart.gov
There's a lot you can do around your home to help protect it from hurricane winds. Take action now before hurricane season begins. Have the proper plywood, steel or aluminum panels to board up the windows and doors. Remember, the garage door is the most vulnerable part of the home, so it must be able to withstand high winds.
flash.org/protect.php
Many people rely on their neighbors after a disaster, but there are also many ways you can help your neighbors before a hurricane approaches. Learn about all the different actions your community can take to prepare and recover from the hazards associated with hurricanes: ready.gov/neighbors

The time to prepare for a hurricane is NOW, before the season begins. Once you’re under pressure, having a written plan will take the guesswork out of what you need to do to protect you and your family.

Know where you will ride out the storm and get your supplies now. You don’t want to be standing in long lines when a Hurricane Watch is issued. Those supplies that you need will probably be sold out by the time you reach the front of the line.

Being prepared now will mean the difference between your being a hurricane victim and a hurricane survivor.
ready.gov/make-a-plan

HURRICANE IMPACTS
WATCH VS WARNING - What's the Difference? 
Knowing the difference between watches and warnings can help you and your family stay safe as a storm threatens your area.
  • Tropical Storm Watch: Issued when a tropical cyclone containing winds of 39 to 73 mph or higher is possible, generally within 48 hours. These winds may be accompanied by storm surge, coastal flooding, and/or river flooding. 
  • Tropical Storm Warning: Issued when sustained winds of 39 to 73 mph or higher associated with a tropical cyclone are expected in 36 hours or less. These winds may be accompanied by storm surge, coastal flooding, and/or river flooding.
  • Hurricane Watch: Issued when hurricane conditions (sustained winds of 74 mph or higher) are possible within the specified area. A hurricane watch is issued 48 hours in advance of the anticipated onset of tropical-storm-force winds.
  • Hurricane Warning: Issued to indicate that hurricane conditions (sustained winds of 74 mph or higher) are expected somewhere within the warned area. The hurricane warning is issued 36 hours in advance of the anticipated onset of tropical-storm-force winds to allow for important preparation.
STORM SURGE
Storm surge is produced by water being pushed toward the shore by the force of the wind. This rise in water can cause extreme flooding and is often the greatest threat to life and property for coastal areas. To help you prepare, forecasts are expressed as feet of water above ground.
HEAVY RAIN
Tropical systems often produce widespread heavy rain, which can result in deadly and destructive flash flooding and long-term river flooding. Rainfall amounts are not related to the strength of the storm, but rather to the speed, size and geography of the area. Never drive on flooded roadways. Turn Around, Don’t Drown!
WIND
Tropical storm force winds (39-73 mph) and hurricane force winds (>74 mph) are strong enough to inflict injury and damage or destroy property. The Saffir-Simpson Hurricane Wind Scale classifies storms into five categories based on sustained wind speed. This scale does not account for the threat of storm surge, heavy rain and tornadoes.
TORNADOES
Tropical systems often produce tornadoes. Typically, these tornadoes are short-lived but can pose a significant threat as they offer little warning time. The longest tornadoes on record, that spanned miles in Kent County formed when Tropical Storm Isaias passed over Delaware in 2020. 
ADDITIONAL RESOURCES:
Stay Connected & Share with your Networks! 
If you are new to our newsletter, you can go back and look at previous editions. Want to add someone to the distribution list or have a story to share, please email Aimee Mankins.

We hope you are well and thank you for reading!
Leanne Vanderveer, leanne.vanderveer@delaware.gov
Stacy Massaconi, Stacy.Massaconi@delaware.gov
Brittany Mosley,  brittany.mosley@delaware.gov
Erin Norris, Erin.Norris@delaware.gov
Toby French, VOAD Chair, delawarevoad@gmail.com
Aimee Mankins, Aimee.Mankins@delaware.gov 
Copyright © 2022 Delaware Emergency Management Agency, All rights reserved.
Covid-19 Community Support and Recovery Taskforce

Our mailing address is:
165 Brick Store Landing Rd, Smyrna, DE 19977
(302) 659-3362

Leanne Vanderveer, leanne.vanderveer@delaware.gov
Stacy Massaconi, Public Assistance Officer, Stacy.Massaconi@delaware.gov
Brittany Mosley, State Individual Assistance Officer (IAO), brittany.mosley@delaware.gov
Erin Norris, Natural Hazard Planner, Erin.Norris@delaware.gov
Aimee Mankins, Natural Hazards Planner, Aimee.Mankins@delaware.gov
Phillip Cane, Natural Hazards Planner, Phillip.cane@delaware.gov

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