Fiscal Year 2023 (FY23) ESEA Titles I-IV ConApp Phase II Application and Preliminary Allocations Released
New Reimbursement Submission Policy for Fiscal Year 2023 (FY23) (reminder)
On-Site Patient Care Technicians (PCTs) and Floating Registered Nurses (RNs) 2021-22 School Year OSSE-hired PCTs and RNs (Option A) will continue at participating schools through the end of the school year and into summer and the 2022-23 school year (see below).
LEAs that have received a subgrant from OSSE to hire their own clinical support staff (Option B LEAs) will be granted a no-cost extension through Sept. 30, 2022. All reimbursement requests are due by Dec. 1, 2022. If you require an application amendment to adjust your planned spending, please submit in the Enterprise Grants Management System (EGMS) by Dec. 1, 2022.
2022-23 School Year OSSE-hired PCTs and floating RNs will be available for ALL charter schools beginning as early as summer and continuing through the 2022-23 year. One PCT per school and floating RN supervision will support COVID-19 tasks as well as No Shots No School vaccination efforts.
[ACTION REQUIRED] All charter LEAs must complete this survey to indicate their interest in receiving OSSE-hired clinical supports (i.e., one PCT per school with floating supervisory RNs) to support activities in your school related to COVID-19 and the Immunization Attendance Policy for summer 2022 and/or the 2022-23 school year. The sooner this information is received, the better OSSE will be able to meet your LEA’s preferred needs in a timely manner.
Charter schools should continue to report cases to the OSSE Positive Case Response Team through July 30, 2022. After July 30, charters should report directly to DC Health. Training on reporting to DC Health will take place in July.
Effective immediately, and in accordance with the updated DC Health Guidance for Educational Facilities, schools are now required to report if a school has 25 or more positive cases tied to one single event.
COVID-19 Testing in Schools Update (reminder) End of the 2021-22 School Year
OSSE’s centralized asymptomatic screening testing program with Shield T3 will end June 30, 2022.
LEAs that have received a subgrant from OSSE to conduct their own testing program will be granted a no-cost extension through Sept. 30, 2022. All reimbursement requests are due by Dec. 1, 2022. If you require an application amendment to adjust your planned spending, please submit it in the Enterprise Grants Management System (EGMS) by Dec. 1, 2022.
Summer 2022 Test to Stay
OSSE and DC Health will provide rapid antigen tests to support Test to Stay to participating LEAs during summer 2022. If your LEA is participating in Test to Stay during the summer, please submit requests using this form for up to a month supply of antigen tests. Requests are due by July 24 for August shipments. Tests will be shipped directly to your LEA.
Asymptomatic Screening Testing for Pre-K
LEAs will receive antigen test kits for weekly asymptomatic screening testing for pre-K students throughout the summer. These will be shipped directly to LEAs, and no action is required by the LEA to receive these kits.
Test to Return
DC Health and OSSE will ship test kits to your LEA in August in preparation for Test to Return to school based on enrollment numbers available as of Aug. 1, 2022.
Updated DC Health Guidance for Schools (reminder)
DC Health released updated Guidance for Educational Facilities on June 13, 2022, which is available here and at coronavirus.dc.gov/healthguidance. Due to the expiration of the public emergency, DC Health guidance is now much shorter and consists of recommendations, as opposed to requirements. Updates include, but are not limited to, the following:
Transitioning all guidance to best practices recommendations, except for mandates that are otherwise required by federal or local regulations; and
Changing the guidance on reporting positive cases of COVID-19 to only require a report if a school has 25 or more positive cases tied to one single event.
During the last health and safety technical assistance call on June 21, we reviewed the key updates. You may access the call recording here.
The next School Health and Safety Community of Practice call is at 1 p.m. on Tuesday, July 12, and will include an opportunity to discuss identifying and addressing barriers to vaccination. Join the call here. Advance registration not is required. The audience for these calls includes LEA leaders, principals and other administrators, and school health points of contact.
LEA leaders who cannot attend the upcoming call or who wish to have questions addressed on the call, can submit questions to the Division of Health and Wellness at OSSE.HealthandSafety@dc.gov.
Recruiting Teachers for Accessible Computational Thinking
Accessible Computational Thinking (ACT) is a professional development research project for grade 1-5 teachers exploring computational thinking in culturally relevant science lessons. Join ACT and explore ways to integrate computational thinking into your science lessons in ways that are culturally relevant to all of your students. Participation in the study includes up to $3400 in compensation.
Who is ACT for?
Teachers and students in grades 1-5 exploring computational thinking in culturally relevant science lessons. Participating teachers learn about integrating computational thinking in science lessons in ways that are relevant to their own students, and which incorporate NGSS and ISTE standards. Participants then implement at least 2 lessons per academic year (for 2 years), with ACT researchers doing observations.
For details about the ACT project, see this flyer. Teachers should complete this survey to be considered for participation.
Please email ACT Postdoctoral Scholar, Dr. Ashley Coon: acoon@umd.edu for more information.
Learn24 OST Youth Scholarship Program (reminder) Looking for fun activities for your child to do this summer? Activity Scholarships for DC Students are now available through Learn24’s OST Youth Scholarship Program.
The Office of the Deputy Mayor for Education and the Office of Out of School Time Grants and Youth Outcomes is excited to partner with the Greater Washington Community Foundation to help provide out-of-school-time (OST) programs to students with specific needs. Examples of programs that the scholarship may support include, but are not limited to, programs designed specifically for students with disabilities, advanced learners and English learners. Individuals not considered at-risk may also be eligible to receive a scholarship based on need and availability of funding.
Scholarships of up to $10,000 are available for individual students for use in approved OST activities in the 2022 calendar year. The minimum scholarship award is $1,000.
OSSE Launches Course Data Collection Pilot (reminder)
On June 8, OSSE officially launched its Course Data Collection Pilot. Fifteen LEAs representing 63 percent of schools in the District are participating during the 2022-23 school year. The pilot will inform OSSE’s process to collect course data from all LEAs in following school years.
Throughout the pilot, OSSE will provide LEAs with trainings, one-on-one support and opportunities to provide feedback to improve the process and technical supports provided when the collection scales up to all schools in the future.
Many thanks to the pilot LEAs:
Capital City PCS
District of Columbia Public Schools (DCPS)
E.L. Haynes PCS
Friendship PCS
Goodwill Excel Center PCS
IDEA PCS
KIPP DC PCS
Latin American Montessori Bilingual (LAMB) PCS
Maya Angelou PCS
Meridian PCS
Paul PCS
Shining Stars Montessori Academy PCS
The Next Steps PCS
Washington Leadership Academy
Washington Yu Ying PCS
If you have any questions about this pilot before June 30, please contact Julie.Zhu@dc.gov. Starting in July, pilot participants should submit questions on the OSSE Support Tool (OST) under “Course Data Collection Q&A.”
2022-23 Continuous Education Plans (CEP)
While LEAs are still expected to maintain health and safety plans, they will only need to submit the URL where their health and safety plans can be found rather than submitting a plan to OSSE for review.
The full CEP application will be released to LEA Leaders and LEA Data Managers on Tuesday, July 5, and are due to OSSE by noon on July 29, 2022.
For additional information on 2022-23 CEPs, please contact Joseph Hood at Joseph.Hood@dc.gov.
Office Hours with the Office of Multilingual Education (reminder)
As part of the Start of School initiative, OSSE will host office hours with the Office of Multilingual Education. Feel free to drop into these informal virtual sessions to ask questions, express concerns, or just say, “Hi!” Office hours will be Thursdays from 11 a.m.-12 p.m. on July 21 and Aug. 18, 2022. RSVP to Anika.Harris@dc.gov to get the meeting link.
Data Submissions for the Bridge to High School Data Exchange due July 8, 2022 (reminder) The Bridge to High School Data Exchange equips participating high schools with key student-level data for their incoming ninth graders. Access to this data prior to the start of the school year assists LEAs with meaningful decision-making that positively impacts their incoming ninth-grade students and rising 10th-grade students. Each year, participating LEAs' data managers are responsible for completing the data collection templates from OSSE and ensuring the requested data is provided for all current eighth- and ninth-grade students.
Data managers at participating LEAs should have received an email describing the process for submitting data by Friday, July 8, 2022. This includes uploading and submitting completed templates to OSSE via Box (OSSE’s secure data sharing platform). For student privacy protection, submissions of completed Data Templates should not be sent via email.
Important Note: Deadline adherence is imperative to ensuring meaningful student data is made available to receiving LEAs via the Qlik applications in a timely fashion. If you have any questions regarding the process, or if you are having difficulty accessing or navigating Box, please contact Marquita Hardy at Marquita.Hardy@dc.gov or (202) 531-3943 for assistance. Marquita is also available to walk you through the process in a 1:1 meeting.
Call for Education Preparation Provider (EPP) and EPP Subject-Area Program Reviewers
Are you an experienced educator, subject-area expert or passionate leader in education? Consider serving as an Educator Preparation Provider (EPP) or subject-area program reviewer to support OSSE’s EPP and subject-area program state approval and review process.
By participating in this review process, you will:
Review documents submitted by an EPP or subject-area program, including narratives, a curriculum map and supporting materials described on this OSSE webpage.
Provide OSSE with a recommendation regarding whether an EPP or subject-area program has met the required standards.
OSSE will host a training for all state program reviewers in August. The full review cycle may take up to 16 hours across multiple days, and current educators who complete at least one review are eligible to receive up to 16 professional learning units (PLUs) for their commitment and efforts. If you are interested in participating as an OSSE EPP or subject-area program reviewer, please email Sean.Elliott@dc.gov by July 15, 2022. Please be sure to include your name, resume and contact information in that communication.
Upcoming Virtual Professional Learning for DC Educators
OSSE's Division of Teaching and Learning (TAL) offers a robust menu of virtual professional learning opportunities, including live virtual sessions, multi-session series and asynchronous modules. Find more details and registration links in the OSSE Training Registration application. For questions, please contact therelevant member of the TAL Professional Learning Team.
Fiscal Year 2023 (FY23) ESEA Titles I-IV ConApp Phase II Application and Preliminary Allocations Released
The Elementary and Secondary Education Act (ESEA) provides federal funding to ensure equal opportunity for all students. Under this program, OSSE issues Titles I-A, II-A, III-A and IV-A grants through its annual ESEA Consolidated Application (ConApp). The award period for the fiscal year 2023 (FY23) grants to local education agencies (LEAs) is July 1, 2022 through Sept. 30, 2023.
LEAs' preliminary allocations for the FY23 ESEA Titles I-A, II-A, III-A and IV-A are available onOSSE’s website. The FY23 ESEA ConApp is available in the Enterprise Grants Management System (EGMS) and due on Sept. 30, 2022 at 3 p.m. Details about each grant program under the ConApp are available onOSSE’s website.
If you have questions or need technical assistance, please contact the ConApp team atCon.App@dc.gov.
New Reimbursement Submission Policy for Fiscal Year 2023 (FY23) (reminder)
OSSE has created a new policy that outlines the minimum requirement for submitting reimbursement requests in EGMS that will go into effect with all FY23 grants. The policy can be found on OSSE’s websiteGrantee Reimbursement Request Submission Policy.The new minimum standard for submitting reimbursement requests will be quarterly, for all grants that have an application status of approved and have also expended funds in that quarter. This new requirement will be on all FY23 grant award notifications (GANs), except for grant programs that specifically state a more frequent reimbursement requirement submission on their GANs.
The quarters are as follows:
Q1.: Oct. 1-Dec. 31
Q2.: Jan. 1-March 31
Q3.: April 1-June 30
Q4.: July 1-Sept. 30
Final reimbursement requests are due Dec. 1 each year, unless the first falls on the weekend. On those years, the final reimbursements are due the following business day. Reimbursement requests may certainly occur more often; however, this is the minimum standard. If you have any questions, please reach out to your grant manager or Nancy Mahon in the Office of Grants Management and Compliance atNancy.Mahon@dc.gov.
OSSE will continue to update and redistribute these resources quarterly. If you have a question not addressed in these resources, please contact OSSE Communications at OSSE.Communications@dc.gov.
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To subscribe to OSSE's LEA Look Forward, please contact OSSE Communications at OSSE.Communications@dc.gov and provide your first name, last name, and email address.
