Grandparenting records of pharmacy support staff
GPhC no longer require the original grandparenting forms to be produced as part of an inspection as evidence that the requirements have been met for pharmacy staff. They have asked that if support staff want a copy of their record they should contact GPhC following the guidance below before 30th September 2022 when historic records will be deleted.
Message from GPhC
We no longer require the original grandparenting forms to be produced as part of an inspection as evidence that the requirements have been met for pharmacy staff. In line with our guidance to ensure a safe and effective pharmacy team, employers should be able to demonstrate that learning and development is taking place, the training needs of all staff are regularly reviewed, and their knowledge and skills remain up to date.
The Data Protection Act 2018 and UK GDPR require that information is only held for as long as necessary to meet the purpose for its collection. As we no longer accept grandparenting forms as evidence of current competency of support staff, we will be deleting these records.
Support staff who want to request a copy of their grandparenting records from us should complete a request form and send this to request.grandparenting@pharmacyregulation.org by 4.00 pm on 30 September 2022. We will not be able to process requests after this point. Please submit your request in good time to help us manage requests and respond promptly.
We will do our best to provide any records that we have, but please note that we may not hold the information requested. We hold copies of the these forms, not the originals.
For more details, see the frequently asked questions (FAQs) about how support staff can request grandparenting records during the three month period.
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