We are excited for the publication of the new, and revised, Conduct of Clinical Research policies in the Johns Hopkins Policy and Document Library.The policies apply to all hospitals and outpatient clinics and are sponsored by the office of the Vice Dean for Clinical Investigations.
Please take the time to review and bookmark them as your favorites. If you have any questions about these, or suggestions for new policies, email us at the address at the end of the newsletter.
You can find the policies in two sections: under "Integrated Multi-Entity Polices and Procedures" and under "School of Medicine" (below)
Research Lab Orders In Epic and Billing
Linking all study-related orders to the correct study is critical to assure compliant clinical research billing. Order linking is mandatory in Epic.
For the review of research charges to work correctly in Epic, the participants must be entered in the Clinical Research Management System (CRMS) and be in one of these statuses: Pre Enrollment = Candidate and Active Status = Enrolled, Eligible, Consented and Follow up. Orders must be associated to a research study before they are signed. Once the "sign" button is clicked, it is not possible to associate the order to a study.
Placing future lab orders will not guarantee they will be available when needed, even when they are linked to study. Therefore, you take the risk of the research labs being drawn outside of the tolerance window. If this happens, your study will be responsible for paying for those labs.
If you entered research orders for a candidate or for a participant that is no longer on a study, remember to cancel those orders. Otherwise, your study will be responsible for paying for those labs.
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