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August Updates
This monthly newsletter features content exclusively for 
Appointed Records Officers.

Dear Abby, 

May I respond to a GRAMA appeal if I was the one who responded to the initial request? I act as both records officer and chief administrative officer for my agency and there's really no one else.

Sincerely,
Jane of All Trades


Dear Jane of All Trades,


Yes! Utah Code Section 63G-2-401(9) states, “The duties of the chief administrative officer under this section can be delegated.” In short, a Chief Administrative Officer (CAO) is responsible for the response, but the law does not limit who he/she can assign to make the decision or send the written response. If you are both the CAO and the records officer and you responded to the original request, you may choose to also respond to the appeal, or you may choose to delegate it. Perhaps you could delegate it to a representing attorney or to someone higher in the government hierarchy. For example, a CAO of a small special service district could delegate the response to the chair of the supervising county commission. Requesters may expect a second opinion, but even if the same person responds twice, a governmental entity is authorized, upon appeal, to use the weighing provision described in Utah Code Section 63G-2-401(6).

Hope this helps!
Abby

State Records Committee Update
 
The State Records Committee met on August 12th and heard four appeals. They discussed fee waivers, whether the release of body camera footage would interfere with an ongoing criminal investigation per 63G-2-305(10)(c),  if disclosure of records would lead to financial and commodity speculation per 63G-2-305(3), and determined whether one request was made properly.
RMC Update

The Records Management Committee met on Monday, August 23rd and approved general retention schedule GRS-16582: Proclamations, Declarations, and Executive Orders, as well as a series-specific retention schedule for the Board of Education.

Upcoming Trainings

August 26: RIM 101 Workshop - Taylorsville IN PERSON
Sept 14: RIM 101 Workshop - Part 1 ONLINE
Sept 16: GRAMA for Law Enforcement - Hurricane IN PERSON
Sept 21: RIM 101 Workshop - Part 2 ONLINE
Sept 21: GRAMA 101 Workshop - Taylorsville IN PERSON
Sept 28: RIM 101 Workshop - Part 3 ONLINE

A reminder that we are now publishing our training calendar by quarter. If you are interested in a specific training for your region or agency, please reach out to your RIM Specialist.

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