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WorkCyte Phase II: Student Information and Receivables
WorkCyte Project Team Members,
 
As part of the Workday Student Information and Receivables Project Team, we are all expected to complete the required confidentiality training. Project team members will be using implementation tenants (aka test systems) and may have access to information beyond what would be granted in a production environment. Additionally, the program’s CyBox folders and related Jira issues may contain confidential information.  
 
The confidentiality requirements include:
  1. FERPA training (delivered through Learn@ISU)
  2. HR training - Workday Tester (delivered through Learn@ISU and a PDF to e-sign)
  3. Financial Aid training (delivered as a PDF to read and e-sign)
 
FERPA training
Most of you have already completed the FERPA training. To verify that you have, you can follow these steps:
  1. Log-in to LEARN@ISU with your NetID and password.
  2. From your Home page, click on “My Menu” on the menu bar, and select “My Reports”
  3. Click on the View button in the Action column for the “Transcript of Completed Training” report
  4. Verify that the Status is “Finished – Pass” for the “Understanding FERPA” course.
 
To complete the HR training, please follow these steps:  
  1. Log-in to LEARN@ISU with your NetID and password.
  2. From your Home page, find the “My Learning Tracks” section
  3. Click “WorkCyte Learning Track” and find “ISU Confidential: Appropriate Use, Access, and Disclosure of HR Information”
(You do not need to retake this training if you have previous completed it and the Status shows Finished)
  1. If the WorkCyte Learning Track is not displayed, please contact workcyte_feedback@iastate.edu
  2. Under the “Action” column click “Launch”
Please be aware that the training does contain audio and you will need to make sure you unmute your computer
  1. Contrary to the instructions on the second to last page of the training (screenshot below), we ask that you do not print the form and do not send it to the “hrshelp” email indicated. Instead, when you have completed the training, please find the “Workday Testers - Confidentiality Statement” DocuSign email in your inbox, and e-sign the form.
  2. A copy of the form will be archived by the project team.

 
To complete the Financial Aid requirements, please follow these steps:
  1. Locate the “Financial Aid Data Usage - Confidentiality Guidance” DocuSign email in your inbox  
  2. Carefully read through all the information and e-sign the form
  3. A copy of the form will be archived by the project team.  
 
For any questions, please contact workcyte_feedback@iastate.edu.
 
Thank you for completing this essential training and attestations while protecting the confidentiality of our Student, HR, and Financial Aid data.
 
Sincerely,
 
Steve Kish
WorkCyte Phase II Program Manager
Copyright © 2021 Iowa State University Information Technology Services, All rights reserved.


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