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Workshop Leader News #1. - View this email in your browser
Thank you for being a 2022

Discoveree Workshop Leader!


Dear <<First Name>>,

We are excited that you are offering your skills and talents for our 54th Discoveree.  Be sure to mark your calendar for Saturday, February 26th!

In this email we cover:
  • What workshops you signed up to present
  • The information you provided to us (and any gaps),
  • What happens next, and
  • Useful things to know.
Please carefully review the information below and then click the "Workshop Confirmation" button.  You'll need to do it twice, once for each workshop (please!).  It will ask you to either confirm that the information remains true and complete or will provide you with an opportunity to add/change information as needed. 
 
ALL WORKSHOP LEADERS MUST FILL OUT THE CONFIRMATION FORM.
COVID Update
Protocols to keep everyone safe at the event are currently under development in conjunction with Council and will be released as soon as they are finalized.  We have determined that everyone that is attending must submit proof of COVID vaccination prior to attending.  There will be NO exceptions to this rule.  If this is an issue for you, please contact discoveree2022@gmail.com as soon as possible.

Here is the information you submitted about your FIRST workshop:


Name: <<First Name>> <<Last Name>>

Email: <<Email Address>>

Phone: <<Phone Number>>

Address: <<Address>>

Co-Leader (*1): *|HTML:COLEADER|*

Workshop Title - *|HTML:TITLE|*


Workshop Description - *|HTML:DESCRIPTIO|*

What Levels Your Workshop is Appropriate for (*2) - *|HTML:LEVELS|*

What Category Your Workshop Fits into (*3) - *|HTML:CATEGORY|*

Item(s) Participants Need to Bring - *|HTML:TOBRING|*

What Type of Space Do You Need - *|HTML:SPACE|*

Any Schedule Restrictions (*4) - *|HTML:SCHEDULE|*

Will You Need One or More of our Girl Helpers (if we can provide them) - *|HTML:HELPERS|*


 
Please Click the Button Below to

(1) Confirm the Information is Correct
- OR -
(2) Make Changes to the Information

 
Workshop Confirmation *REQUIRED*
Please submit information about ONE workshop at a time.

Notes
(1) If you have a co-leader, please provide their email address in the confirmation form so that they can be added to our distribution list.
(2)This is determined based on which level(s) of Girl Scouts the program or activity would be appropriate for.  Since Discoveree is an event mainly for adult volunteers, we only list "adults" if the program/activity is of interest to adults as a potential hobby or item of interest directly to them. 
(3) The categories that we use for our program include Troop Program, Songs & Games, STEM, Outdoors, or Crafts/Personal Interest.
(4) Our scheduler greatly appreciates when there are none but we understand that considerations must be made for workshops that take extra time, require two or more sessions, or require time for paint or glue to dry.

 
If you have any questions about this information please contact Discoveree2022@gmail.com for assistance.

Here is the information you submitted about your SECOND workshop:


Co-Leader (*1): *|HTML:2COLEADER|*

Workshop Title - *|HTML:2TITLE|*

Workshop Description - *|HTML:2DESCRIPTI|*

What Levels Your Workshop is Appropriate for (*2) - *|HTML:2LEVELS|*

What Category Your Workshop Fits into (*3) - *|HTML:2CATEGORY|*

Item(s) Participants Need to Bring - *|HTML:2TOBRING|*

Any Schedule Restrictions (*4) - *|HTML:2SCHEDULE|*

Will You Need One or More of our Girl Helpers (if we can provide them) - *|HTML:2HELPERS|*

 
Please Click the Button Below to

(1) Confirm the Information is Correct
- OR -
(2) Make Changes to the Information

 
Workshop Confirmation *REQUIRED*

What's Next


We want to keep you in the loop.  So here is what will be happening over the next several months:
  • October - Workshop Scheduling Completed.  Please be sure your workshop information is complete and correct by clicking the button above.
  • November - Workshop Brochure and Online Registration System Developed.  Please be sure to review the brochure when we send it to you.
  • December - Workshop Registration opens.  Please be sure to register as a Workshop Leader (there will be an option in Doubleknot).  Registration is free and you can sign up for workshops in sessions where you are not leading a workshop.  You can also choose your free lunch.
  • January - Workshop Registration continues.  Please make sure your workshop is prepared and that you have all your questions answered.
  • February - Discoveree on February 26th.  Bring your supplies, your handouts, your receipts, and your excitement.  Remember you get preferred parking!

Helpful to Know...


Whether you're an experienced workshop leader or new to our crew, here are some helpful things to know...
  • NEW!  REGISTRATION -  Workshop leaders may bring ONE Co-leader and both must register using Doubleknot.  We will send out the registration link once registration opens. Please let us know if you have a co-leader that is not currently listed in your workshop confirmation above.  In the past, we asked workshop leaders to register only if they wanted to take other workshops.  This year we are asking all workshop leaders to register so that we have a complete picture of ALL our attendees in one place.
  • SUPPLIES & REIMBURSEMENT -  We know that workshop supplies (materials or handouts) cost money and we want to cover these costs.  Workshop leaders have a budget of $4 per participant.  Outdoor cooking workshops have a $5 per participant budget.  Bring your receipts to the event.  You'll have an opportunity to fill out your reimbursement request.  Expect to receive your reimbursement about 6 weeks after the event.
  • NEW!  RECEIPTS - Supplies for the event must be the ONLY item on the receipts that you turn in and original receipts must be turned in.
  • PARTICIPANT NUMBERS - Workshop leaders will receive periodic updates regarding the number of participants registered for their workshop.  More information on when you can expect a final headcount will follow.
  • NEW!  SAME DAY REGISTRATION - Will not be allowed due to COVID restrictions.
  • CHECK IN - Workshop Leaders have a special space to check in, relax, enjoy some tasty treats, get their lunch, ask questions, and turn in materials.  You will receive a folder when you check in with your schedule, map of the school, evaluations for your workshop(s), and instructions on how to turn in your receipts.
  • PARKING - Workshop Leaders get special parking close to the event.  We know you have a lot of stuff to haul!  We hope to have girl helpers available with a limited number of wagons to help you transport your materials.  Materials can be stored in the workshop leader room until needed.
  • NEW!  LUNCH - Workshop Leaders (and the one Co-Leader) receive a free lunch as our thank you for your help with the event.  Be sure to select your lunch when you register.  You will be able to pick it up in the Workshop Leader room.
  • LOCATION - Our event is being held at the SAME school as the 2020 event, Itliong-Vera Cruz Middle School in Union City (map).  The entrance to the parking lot is next to the fields off New Haven Street.  NEW!  Due to COVID restrictions, this will be the ONLY way to enter the event.
  • SCHEDULE - The schedule will be sent out in a future mailing.

Questions & More Information


Still have questions?  Need more information about something?  We have a committee member dedicated just to you, our Workshop Leaders.  Please contact Melinda Jensen at discoveree2022@gmail.com.  Have a general question about the event?  Please email us at gsdiscoveree@gmail.com or visit our website at www.discoveree.org.
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You received this because you have attended Discoveree in the past, are part of a service unit team, or were suggested for inclusion by a Discoveree Committee member.  We hope you find it useful!
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