November 1st-10th | Data Quality Reports Emailed
November 11th | HMIS Office Closed in Observance of Veterans' Day
November 18th | Code Migration Tentatively Scheduled
November 25th | Data Quality Corrections Due
November 25th | Data Quality Report Acknowledgement Due
November 25th-26th | HMIS Office Closed for Thanksgiving Holiday

Code Migration Tentatively Scheduled

The HMIS code migration is scheduled for Thursday, November 18th  Beginning at 8:00 p.m. the system will be unavailable to allow the HMIS Team to install updates. Due to the updates, expect the HMIS to be unavailable until 10:00 p.m. Our team will be working diligently to ensure the system is functioning at its optimal capacity and available as soon as possible. Once the HMIS Team has completed testing, we will send you an email to inform you that the code migration is complete.

Data Standards Updates Are Live

Please reach out to the HMIS Team by submitting a ticket if you have any questions or encounter any issues. Thank you to everyone who participated in the training sessions. If you or anyone from your agency were unable to attend the training, please review the recording below. 

Longitudinal System Analysis (LSA)

The Longitudinal System Analysis (LSA) is an HMIS report which is used to create the Annual Homeless Assessment Report (AHAR).  The AHAR is a HUD report sent to the U.S. Congress that provides nationwide estimates of homelessness, including information about the demographic characteristics of homeless persons, service use patterns, and the capacity to house homeless persons. The report is based primarily on Homeless Management Information Systems (HMIS) data about persons who experience homelessness during a 12-month period.  The LSA data is also used to create an interactive dashboard called Stella P and will report overviews and trends of the data in our community.  The LSA reports on Number of Households and Number of Persons served, Average Number of Days Homeless, Exits to Permanent Destinations and Returns to Homelessness after Exits to Permanent Destinations.
This year’s LSA (FY2021) is due to HUD on Jan. 28, 2022.

 

Data Quality Tips and Tricks

• Review “missing” or “not collected” demographic information
  • Please limit the “missing information”, as each area allows a certain percentage of “missing information”
• Review enrollments to ensure entry and exit dates are accurate for all clients.
• Please ensure all family members are included in the enrollment.
• Updated and accurate HUD Universal (at entry) & HUD Program (at entry & exit) assessment

Review and correct any missing Exit Destinations

System Performance Measures (SPMs)
The SPM Report is a HUD mandated report which is run on the fiscal year of Oct. 1 to Sept 30 and is submitted annually. This year's FY2021 report due date to HUD is Feb 28, 2022. The report consists of seven measures which show how our community is collaborating on a system-wide level to prevent and end homelessness. These reports are used to make data driven decisions to better serve the homeless population. Most measures include both HUD-funded and non-HUD-funded projects. The measures on the report are as follows:

• Measure 1: Length of time persons remain homeless.
• Measure 2: The extent to which persons who exit homelessness to permanent housing destinations return to homelessness within 6, 12, and 24 months.
• Measure 3: Number of homeless persons.
• Measure 4: Employment and income growth for homeless persons in CoC Program-funded projects.
• Measure 5: Number of persons who become homeless for the first time.
• Measure 6: Homelessness prevention and housing placement of persons defined by Category 3 of HUD's homeless definition in CoC Program-funded projects.
• Measure 7: Successful placement from Street Outreach and successful placement in or retention of Permanent Housing.

Data Quality Tips and Tricks

• Review Enrollments to ensure Entry and Exit Dates are accurate for all clients.
• Add any missing Living Situation data (i.e. Approximate data homelessness started, Number of Times and Number of Months homeless in past three years)
• Verify Client’s Move-In Dates are entered correctly.
• Review and correct any missing Exit Destinations.
• CoC funded projects: ensure all Annual Assessments are completed for clients who have been in the project for one year or longer.
• Ensure that the Income Amount entered on the HUD Financial Assessment is rounded to the nearest dollar, do not include cents in this assessment.

Our HMIS Data Quality Analyst team has begun reviewing data in both the LSA and SPM reports. We will be reaching out to all projects in need of data corrections. If you have any questions or need any assistance completing data corrections, please submit a ticket to the HMIS Team.

Housing Move-in Dates

Remember...

• Google Chrome is the recommended browser for using HMIS.
• Make sure your pop-up blocker is set to allow pop-ups from HMIS.
• Administrators: Please contact the HMIS Team within 24 hours of employee termination so we can deactivate their HMIS account.
• Project Managers: Please inform the HMIS Team if projects are no longer being used so we can deactivate them.

If you need assistance, please click below.