How to Order Emergency and Critical PPE Supplies and Equipment
DID YOU KNOW
The CDC has a helpful tool called the PPE Burn Rate Calculator. This tool can be used to help estimate the amount of PPE your facility might need to order.
PPE DISTRIBUTION GUIDELINE BASED ON THE MINISTRY OF HEALTH DIRECTIVES
Ontario Health West has two options available for congregate living settings ( Exception: MCCSS-funded and licensed settings have an independent PPE distribution process) looking to order PPE for their facility. Choose the option that best describes your situation, click on the form, complete the form with the applicable information and submit. Please be advised that the turn around time for the request may take up to 14 days. Below is an overview of the available options:
Option 1:
Emergency Allocations: All Health Care System Providers can receive up to 5 days of select PPE products, pending availability when faced with an emergency shortage (i.e. providers with 14 days or less of product on hand). If in outbreak, may receive up to 14 days of selected product. This supply should only be used when there is an unexpected shortage of products and where the normal supply chain cannot accommodate.
Option 2:
Pandemic PPE Transitional Support (PPTS): For in-scope providers, the province has temporarily removed the requirement that certain providers source their own PPE first on the commercial market, before accessing the provincial pandemic stockpile. Providers in the applicable sectors can access PPE directly from the provincial pandemic stockpile, at no-cost through Ontario Health West.
Reminder: It is imperative for health care partners to accurately and timely report into the Critical Supplies and Equipment (CSE) virtual inventory, as directed by the Minister’s Order for the health sector. This information is used by the province to inform and support its pandemic response, and is required for providers to access PPE from the provincial pandemic stockpile.
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PPE DISTRIBUTION GUIDELINE/PROCESS FOR MCCSS-FUNDED AND LICENCED CONGREGATE LIVING SETTINGS:
Core PPE (surgical/procedural masks, face shields, hand sanitizer, gloves, disinfectant wipes, and isolation gowns) use is tracked via the Critical Supplies and Equipment (CSE) survey portal. This transparency allows MCCSS to see when PPE supply is low (less than 14 day supply) and will trigger an automatic 14 day top-up shipment within 1 week of reporting.
Niche PPE (eye goggles, larger-sized gowns, thermometers) are also ordered through the OACAS Shared Services portal. Use of Core PPE over Niche PPE is advised when possible.
N95 Respirators: If need is determined, inventory and consumption of N95 respirators should be reported through the CSE portal.
Note: orders for N95 Respirators must be placed through the MCCSS web portal link
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