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Longwood Research Administration Digest
Thursday, November 19, 2020

ORA Tip of the Week

Preparing a proposal subject to HMS Low IDC Policy?

Don't forget to upload the approved (signed by Office of Finance) low IDC budget tool to the GMAS proposal, by the 5-day submission deadline. The budget tool is required as backup documentation when applicable, and is reviewed in concert with the proposal budget. It is due to ORA at least five business days prior to the sponsor due date, as part of the administrative components of a proposal. Review the HMS Submission Deadline Policy and the Low IDC Policy on ORA's website.

Federal News

NIH Implements Revised Federal-wide RTCs 

Refer to NOT-OD-21-029 regarding the Office of Management and Budget (OMB) mandate for awarding agencies to adopt recent revisions to 2 CFR §200; Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (effective November 12, 2020). The federal-wide Research Terms & Conditions (RTCs) have been revised by participating agencies for consistency with the revised 2 CFR §200. NSF hosts and maintains the RTC website on behalf of  participating agencies.

Enhancing Faculty Gender Diversity

The NIH Office of Research on Women’s Health launched a new competition to promote the advancement of women in leadership roles in academia. NIH's Prize for Enhancing Faculty Gender Diversity in Biomedical & Behavioral Science seeks to recognize institutions whose biomedical and behavioral science departments, centers, or divisions have achieved sustained improvement in gender diversity. Visit the website.

Peer Review Zoom Meetings

Dr. Bruce Reed, Deputy Director, NIH Center for Scientific Review, released data gathered on Peer Reviews via Zoom. In response to the pandemic, 90 percent of  CSR review meetings were held via Zoom. Data was gathered on responses from 3,000 NIH reviewers, ratings by scientific review officers of 230 meetings, compiled stats comparing in-person versus Zoom instances of over 275 meetings, analyzed rosters, and surveyed support staff. The data gives no indication that the forced switch to Zoom has introduced major problems. Read more in the November 19, 2020 Open Mike Blog.
 

HMS News

Winter Recess: HMS ORA Deadlines

As a reminder, Harvard University is closed for winter recess, Monday, December 21, 2020 through Friday, January 1, 2021. In preparation, please be aware of the following deadlines:
  • Proposals & Other Submissions: Per the HMS Sponsored Submission Deadline Policy and in order to allow for review, corrections, and successful submission to the sponsor, proposals and other submissions with sponsor due dates between 12/18/2020 and 1/5/2021 are due to ORA no later than 9:00 AM on Monday, December 14, 2020.To help plan for appropriate coverage, please enter a GMAS “shell” as soon as possible for any submissions due in December 2020 and January 2021. 
  • New Accounts: Requests for set-up of new accounts needed prior to the start of break should also be submitted by 9:00 AM on Monday, December 14, 2020.
  • Awards & Other Agreements: Please note that any award documents and related agreements (including outgoing subawards) requiring signature prior to January 5, 2020, must be received for review as soon as practicable. We will do our best to accommodate sponsor requirements. However, we ask that any awards contingent on being finalized by year end, are also received for review by Monday, December 14, 2020.

University News

Updated Procurement Policy 

Get a preview of the revised Procurement Policy effective January 1, 2020. Updates include:
  • An increase of the micro purchase and small purchase threshold
  • Debarment requirements when using federal or cost-share sponsored funds.
  • The revised version of Vendor Justification Form (VJF)
  • The work-flow in Buy to Pay as it relates to sponsored funding
  • Following an overview of the updates, we plan to reinforce this new information through a few case studies.

Attend the December 8, 2020 Sneak-Peak Session to learn more. A recording will be available and additional zoom sessions will be held in January and February.

Research Administration@HMS

Job Opportunities Available

Grant Management Specialist positions are available with ORA's Research Administration Support Services. The ORA Grants & Contracts Team is hiring a Senior Grants & Contracts Officer and ORA's Pre-award Team has an opening for a Senior Pre-Award Officer. To review the postings, apply and/or search other opportunities, visit Harvard Careers, If you who would like to join the Harvard Medical Talent Community, a new database tool, go to JobVite.

Events/Trainings

Research Cores Online Poster Showcase

View posters at the online gallery and meet research core poster presenters. Links will be emailed to registered attendees. Read more and register in advance.
  • Wednesday, December 2 to Friday, December 4, 2020

Procurement Policy

Preview the revised Procurement Policy effective January 1, 2020. This session provides an overview of updates to the Procurement Policy. Visit OSP Training Page for more info.
  • Tuesday, December 8, 2020, 2:00 to 3:00PM, Register Harvard Training Portal

Research Management Meeting

Open to the sponsored research community, with a focus on university-wide issues, initiatives, and updates. 
Have a Happy and Healthy Thanksgiving Holiday. RAD will not publish next week. HMS Office of Research Administration publishes the RAD on Thursdays. Submissions are welcome for consideration. Forward research administration news, updates, and relevant trainings. Contact Christina Kennedy by end of day on Wednesday. To subscribe and reference past issues, visit ORA's website. 
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