An opportunity to expand your understanding, confidence and skills with AccountMate!

The AccountMate Core Product Training class is held quarterly and covers the core modules of System Manager, General Ledger, Purchase Orders, Accounts Payable, Inventory Control, Sales Orders, Accounts Receivable and Bank Reconciliation. Hands-on exercises facilitate the learning process and give attendees plenty of one-on-one interaction with the instructor.

Totaling 38 hours over 11 days, this is a deep dive into the modules most all clients use and is valuable for both novice and experienced users. It’s priced at $2,500/attendee or $300/session—but don’t forget your annual free seat plus the newly discounted seats with your Lifecycle subscription.

Registration is now open for the February class, and these have been known to fill up so please contact us SOON if you’re interested. The next session is penciled in for June 7-21, 2021 with registration for it opening in February.

Click here for the Course Overview, Course Outline, and Course Schedule—then reach out to us if you don’t see your favorite module listed, or if you’d like training personalized to your business processes and modifications. We’re always standing by to help.

We’re already hearing hints about the next release of AccountMate/SQL, to be dubbed V12.1, with major feature enhancements included.

1. The “New Features Webinar” is scheduled for Monday, February 1st, 10:00am to 11:30am PST and sign up is here.
 

---

2. Of course, features are never guaranteed until the product ships, but they’re telegraphing SOMETHING with the webinar title of “TaxJar Features & Benefits with AccountMate Integration in AM 12.1,” scheduled for Thursday, February 4th, 10:00am to 11:00am PST. Sign up is here.

As much we’d love the world to be completely paperless, if you’re not filing your 2020 tax forms electronically then you’ll need special paper—but what special paper?

Below is the detailed list by module and form. To simplify the process, the forms are available for purchase in multi-quantity packs at AccountMate Forms and we’ve listed the product item numbers here.

Payroll Tax Forms

W-2

• Federal copy on 2-up on perforated blank paper—Items # 5207, 5222
• State, employee and employer copies on 4-up on perforated blank paper—Items # 5209, 5221 (Note: The Employee copy can have the instructions printed at the back, but it is not required.)

If you use the Aatrix e-filing option for your Payroll Tax Forms, then employees may directly import the W-2 data into their Intuit TurboTax, H&R Block or TaxAct personal tax filing software.

W-3

• On plain paper only for Federal filing

1099-MISC

• Federal copy on RED 2-up perforated pre-printed form—Item # 5110
• State, recipient and payer copies on 4-up perforated blank paper—Item # 5221 (Note: The Recipient copy can have the instructions printed at the back, but it is not required.)

1099-NEC (new)

• Federal copy on RED 2-up pre-printed form for federal filing—Item # NEC511
• State, recipient and payer copies on 4-up perforated blank paper—Item # NEC610 (Note: The Recipient copy can have the instructions printed at the back, but it is not required.)

1096

• Federal transmission on RED pre-printed form—Item # 5100

ACA Forms

• Federal 1095 and 1094—both use plain paper (Note: For the Employee copy, you can either buy paper with pre-printed instructions on the back or use a plain paper and print the instructions on another sheet of paper.)

Accounts Payable Tax Forms

1099-MISC

• Federal copy on RED 2-up perforated pre-printed form—Item # 5110
• State, recipient and payer copies on 4-up perforated blank paper—Item # 5221 (Note: The Recipient copy can have the instructions printed at the back, but it is not required.)

1099-NEC (new)

• Federal copy on RED 2-up pre-printed form for federal filing—Item # NEC511
• State, recipient and payer copies on 4-up perforated blank paper—Item # NEC610 (Note: The Recipient copy can have the instructions printed at the back, but it is not required.)

1096

• Federal transmission on RED pre-printed form—Item # 5100

Accounts Payable Tax Forms must be printed via the integrated Aatrix utility.

Versions: AM11 for SQL and Express
AM10 for SQL, Express
AM9 for SQL, Express

Module: GL

Q: I created a Batch Transfer Data to GL schedule. How can I verify whether the scheduled transfer ran successfully?

A: Access the Batch Transfer Data to GL function and review the information in the Last Transfer Date and Last Batch Transfer Status columns. The Last Transfer Date should coincide with your schedule and the Last Batch Transfer Status should show “Completed” if the data transfer from each module was successful. If the transfer was not successful, then the Last Batch Transfer Status will show “Failed”.

You may also want to generate the GL Transfer Report from the subsidiary module. Look for the latest transaction in the GL Transfer Report and verify that the transaction is in the General Ledger Listing report.

Versions: AM11 for SQL and Express
AM10 for SQL, Express and LAN
AM9 for SQL, Express and LAN
AM8 for LAN

Modules: AP, BR, PR

Q: I want to void a check that has been cancelled; but, the bank reconciliation is yet to be finalized. How can I void the check?

A: You must unreconcile or uncancel the check before you can void it. To do this, perform the following:

1. Access the Reconcile Bank Account function in the Bank Reconciliation module; then, perform these steps:

a. Enter the bank number.
b. Go to the Details tab; then, click the List box button in the first field and select the Unmark Reconciled option to display in the grid the checks and deposits that were previously marked cancelled or verified.
c. Unmark the checkbox for the previously reconciled/cancelled check that you want to unreconcile or uncancel.
d. Save your changes.

2. Go to the Accounts Payable or Payroll module. Void the check using the Void Check (to void Accounts Payable checks), Void Payroll Check (to void Payroll checks), or Void Tax Deposit Check (to void Payroll tax deposit checks) function, whichever is applicable.

Versions: AM11 for SQL and Express
AM10 for SQL, Express, and LAN
AM9 for SQL, Express, and LAN
AM8 for LAN

Module: PR

Q: We are accruing paid leave hours; however, we do not want the accrual to affect General Ledger. We want to expense paid leave hours as they are used. How can we set this up in AccountMate?

A: AccountMate always creates journal entries when paid leaves are accrued and/or used. When you transfer payroll data to GL, these journal entries will be transferred to the General Ledger (GL) module as follows:

Accrual of Paid Leave

DR: Expense GL Account ID*
CR: Liability GL Account ID**

Usage of Paid Leave

DR: Liability GL Account ID**
CR: Expense GL Account ID*
DR: Expense GL Account ID*
CR: Wages GL Account ID***

* From the Paid Leave Code Maintenance ► Expense Account field
** From the Paid Leave Code Maintenance ► Liability Account field
*** From the PR Module Setup ► GL Accounts tab ► Liability Account area ► Wages field

If you do not want the paid leave accrual to affect the GL Account ID balances, it is suggested that you enter the same paid leave Expense GL Account ID in the Paid Leave Code Maintenance ► Liability Account and Expense Account fields.

AccountMate will then use the same GL Account ID in both the debit and credit entries generated when you record the paid leave hours accrual and usage. Though journal entries are created and later transferred to the General Ledger, these entries have zero net effect on the GL Account ID balances. Of course, please verify this suggested setup with your CPA prior to implementation.