ICSB Reporting Requirements
Upcoming Due Dates
April / May
| Due Date |
Required Documentation |
School Year |
Accountability Category |
| April |
Board Meeting Minutes from March |
2021 |
Org. Compliance |
| May |
Board Meeting Minutes from April |
2021 |
Org. Compliance |
| 5/15 |
Q3 Financial Report |
2021 |
Financial Health |
| 5/15 |
Board of Directors Roster (Updated) |
2021 |
Org. Compliance |
| 5/15 |
Staff Roster Report (Updated) |
2021 |
ALL |
| 5/31 |
ILEARN Preliminary Passing Report |
2021 |
Academic Success |
| Ongoing |
Link to all meeting notices (including executive sessions) provided to ICSB in accordance with the ODL. |
2021 |
Org. Compliance |
| Ongoing |
Board Meeting minutes must be resubmitted to ICSB after formally approved if changes from unapproved version. |
2021 |
Academic Success |
| Ongoing |
Notification of Employment of Long Term Substitute |
2021 |
Org. Compliance |
| Ongoing |
Notification of Employment of Unlicensed Instructor |
2021 |
Org. Compliance |
REMINDER: Since Q2 2020-21 FY, ICSB only accepts Version 12.07.20 of the Financial Workbook. All submissions of any other versions of the Workbook will automatically be rejected. Updates include formatting and bug fixes. The Workbook is available for download here.
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Flexibility Waivers Available to Support Improvement and Innovation
SBOE has released a guide to help local schools apply for flexibility from certain state requirements. As part of Indiana’s new Performance Based Accreditation System, created with the enactment of House Enrolled Act (HEA) 1003 during the 2020 legislative session, additional flexibility is now available to all public schools and state accredited non-public schools. The HEA 1003 Flexibility Waiver Applications are available for Indiana schools through the Indiana Department of Education’s Accountability Center. The full resource guide is available here, along with a quick reference guide. Contact Maggie Paino with any questions.
Public Comment on Federal Waiver Request
IDOE is inviting the public to provide feedback regarding the state’s request for a one-year waiver from the U.S. Department of Education regarding federal accountability requirements. Individuals who wish to provide comment are encouraged to complete and submit this JotForm no later than Friday, April 16. Questions may be directed to schoolaccountability@doe.in.gov.
FY 2021 Final Title I Allocations
Final FY 2021 (SY 2020-2021) Title I allocations are now available. Districts received final award letters this week. Amendments for final allocations are due Sunday, May 30, and are now available in the Title I Application Center. Please reach out to Cole Dietrich with any questions.
Submitting Elementary Reading Plans
Indiana Administrative Code 511 IAC6.2-3.1 requires all public schools and state accredited nonpublic schools that have any students enrolled in kindergarten through grade three to complete and submit an elementary reading plan to IDOE by close of business on June 30. IDOE has streamlined the submission process, through use of a JotForm. This short how-to video has been created to assist schools in completing the new form. Please contact Joe Risch with questions.
Indiana School Technology Plan
The updated survey includes traditional questions as well as new questions focused on digital learning and the implications of the pandemic for your technology environment and practices. Completion of this survey is the requirement for all public schools to qualify for the connectivity formula grant, the common school fund, and grants from IDOE’s Office of Academics. Links to this year’s survey and the guidance document, along with data from previous years, are available on the Indiana School Tech Plan website. Contact Meri Carnahan with any questions. |
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Annual School Hearing Screening
The Center for Deaf and Hard of Hearing Education has created several guidance documents to help address schools' frequently asked questions, assist with Child Find efforts, and provide follow-up considerations with families and school teams.
Please check out the following documents available on the Center's website:
Please reach out to the Center for Deaf and Hard of Hearing Education for additional assistance and resources. skiefer@isdh.in.gov |
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Indiana Disability Rights Seeks Input
Each year, the Indiana Disability Rights (IDR) seeks input from the community to help determine the priorities and goals for the next year. Public comments may be provided by the online survey, email, mail, or in-person at the August IPAS Commission meeting. More information, including survey links, can be viewed here. |
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Annual Eco-Science Challenge
April 23, 10 a.m. - 2 p.m.
Deadline for application: April 7
Innovative Hoosier students are invited to get involved in becoming the solution to global climate issues. Students can submit science challenge projects on a range of topics including aquaculture, vermiculture, composting, social awareness, urban farming, alternative energy and recycling initiatives in their schools and communities. More information can be found here.
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2021 Lincoln Collection Art Contest
Deadline: April 23
Reimagine the 16th president using any medium of your choice in the third annual Friends of the Lincoln Collection Art Contest. This year's contest, open to Indiana students age 10-14, will be completely virtual. This means all artwork must be submitted digitally. Each entry must include an artist’s statement that explains what medium was used to create the piece and why. Include your name, age, grade, teacher and school as well as contact information (phone and/or email) for any awards received. Only one entry per student. More information can be found here.
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TinkerFest
May 15, 10 a.m. – 5 p.m.
Join TechPoint Foundation for Youth, Indiana University School of Education, and the Indiana State Museum for a hands-on, experiential opportunity designed to engage and inspire Indiana’s designers, builders, coders, makers, and tinkerers of all ages. Explore student solutions for completing a common household task using a chain-reaction machine. More information coming soon.
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Andertti FASTTRACK Xperience
Andretti FASTTRACK Xperience (AFX) is an innovative way for students to learn STEAM concepts through the backdrop of motorsports and has been developed in partnership with Kia Motors America. The program includes engaging videos and hands-on project based classroom activities aligned to national standards for ease of implementation into the classroom. It has been purposely developed to provide FREE resources to parents and educators driving our youth to actively explore STEAM education and career paths. Learn more here.
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Virtual STEAM Days
Geared towards students in kindergarten through grade 6
Celebrate science, technology, engineering, art and math wherever you are! Enjoy videos and resources from the Indiana State Museum and community partners that demonstrate a variety of STEAM topics. Share your experiments using the hashtag #ISMSTEAMDays2021. Lessons, videos and resources can be found here.
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Student App - Boost
Boost is a mobile app, integrated with Canvas, that gives busy students the tools they need to keep up with increasing schoolwork in a digital world. Learn more at https://boost.education/.
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Story Time From Space
Story Time from Space is a project of the Global Space Education Foundation, which sends children’s books to the International Space Station. While in space, astronauts record themselves on video reading these books to the children of Earth and share them on the Story Time from Space website.
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International Children's Digital Library
The non-profit International Children’s Digital Library identifies exemplary books that help children to understand the world around them and the global society in which they live and makes them freely available on the Internet.
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Indianapolis Children's Museum - Free Lesssons
The Indianapolis Children's Museum has creat0de standards-based lessons, covering a variety of topics, written by trained educators. These lessons can be paired with books, online resources, or other museum videos, and include hands-on learning that students can complete at home or in the classroom. View materials here.
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School-Wide Learning Walk Implementation Webinar
April 13 at 4 p.m. ET
Teachers, if you are looking for ways to improve student outcomes by tapping into the expertise of your colleagues, please join IDOE on Tuesday, April 13 at 4 p.m ET for an informational session on the what, why, and how of school-wide learning walks. With support from IDOE, teacher teams will implement learning walks as a sustainable and scalable practice in the fall. Register for the informational session here. For more details, contact Matt Walsh. |
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The Family and Social Services Administration: Providing Pandemic Electronic Benefits to Indiana Families Collection Window
Deadline: April 16
The Division of Family Resources (DFR) continues to partner with Indiana schools to provide Pandemic Electronic Benefits (P-EBT) to Indiana families. Corporations and schools will now need to complete a submission for each month of eligibility separately. Student data corrections for October to December 2020 will also be accepted through the portal during this period, for eligible day count and date of birth only.
Schools must submit eligibility data for January 2021 and February 2021 during this window through the FSSA P-EBT Portal, accessible via the IDOE LINK Portal. If your school was directly invited previously to the P-EBT Portal, continue to login directly here. Please refer to the submission guidance information and parent flyer on the FSSA: DFR Pandemic EBT website. Specific details regarding the changes to the P-EBT submission process and the corrections process can be found in this communication.
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Virtual Tech Expo 2021
April 15, 2021, from 8:00 am - 3:00 pm ET
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2021 School Tech Plan Survey
Deadline: April 23
Completion of this survey is the requirement for all public schools to qualify for the connectivity formula grant, the common school fund, and grants from IDOE’s Office of Academics. Additional information can be found here. Contact Meri Carnahan with any questions. |
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Supplemental Financial Reporting
Deadline: April 30
Charter schools must upload financial data in compliance with state transparency requirements outlined in IC 5-14-3.7-3. This includes two components: Supplemental Data Upload and Step Eight Fund Balance Detail. Step Eight was completed as part of the recent Form 9 financial data submission. The Supplemental Data Upload of expenditure data should be completed by Friday, April 30. Please direct any questions to Form 9.
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Virtual Tools for Teachers Workshops
June 14- 18 -OR- July 12-16
IDOE is offering Hoosier educators an opportunity to work with peers across the country to review, update, and create instructional resources for Tools for Teachers. This professional development opportunity will take place in summer 2021. Review this flyer for details or contact Michelle Kemper with any questions. |
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PATINS AEMing for Achievement Grant
Deadline: June 30, 2021
This grant opportunity will help your school more accurately identify students who need reading accommodations and more specifically, accommodations from which they receive the most benefit. This is grounded largely within the national movement toward "Accessible Educational Materials" (AEM) in all learning environments and increased federal focus on student achievement and outcome data. More information can be found here. |
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Data Exchange Training Update
Deadline: July 1
In preparation for certification of Calendar and Attendance data, IDOE released additional Data Exchange training modules for reporting School Calendar, Calendar Session/Grading Period, and student data. All training is available in the IDOE Moodle “Data Exchange Training and Community” course (no enrollment key required). Contact Data Exchange with any questions. |
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21st Century Community Learning Center Grant
Deadline: August 1, 2021
The 21st Century Community Learning Centers Cohort 11 Request for Proposal has been released. Funds are provided to implement high-quality out-of-school time programming to support youth development and academic success. For more information, click here. For any questions, please reach out to Erin Busk and Christen Peterson at 21CCLCprogram@doe.in.gov. |
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Reminder: Special Education Support Services Available
The PATINS Project specialists can help problem-solve issues surrounding accessibility, assistive technology, accessible educational materials, and implementing Universal Design for Learning. Educators can reach contact the PATINS Project through their open office hours at 10 a.m. (EDT) on Monday, Wednesday, and Friday through October. PATINS Project Specialists will be available during the Open Office Hours via Zoom. Please contact Daniel McNulty with any questions. |
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INSTRC Open Office Hours
Every Thursday, 3-5 p.m., Eastern Time
Beginning next month, staff of the Indiana Secondary Transition Resource Center (INSTRC) will hold free, weekly Open Office Hours. You can come and go with a question or just pop in to hear and learn from others. Join on Zoom: https://iu.zoom.us/j/84184586146
They also provide short, interactive but topic-focused technical assistance every month on Transition Talk at High Noon. Upcoming dates and topics are below.
- April 7 Interview: Department of Education - Data & the Monitoring Process
- May 5 Transition IEP - Present Levels
Join on Zoom: https://iu.zoom.us/j/84209113018
Note: You do not need to register for Open Office Hours or any of the Transition Talk High Noon webinars. Need accommodations? Contact INSTRC@indiana.edu at least three weeks before your Transition Talk or Office Hours. Let them know what accommodations you’ll need and for which dates you’ll need them
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Ensure you have access to IDOE announcements, including school financials, student assessments and more via Moodle:https://moodle.doe.in.gov/
To download the Moodle App, click here.
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