Happy Holidays from our team to yours!
We are deeply grateful for our Berkeley community and your dedication to your teams and the employees you support. Thank you so much for making our year a little brighter. Happy holidays from the UCPath Operations Team!
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To help prevent issues like pay discrepancies or benefit interruptions, please take a moment to review job records with upcoming end dates using Cognos Jobs with Approaching End Dates - R-103 report, Cognos Escalation/Reminder of Approaching Job End Dates - R-384 report, or HR Monitoring reports, and update as needed (e.g., extend, terminate, or reappoint).
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UCPath will be unavailable due to planned maintenance:
- Start Time: Sunday, December 8, 12:01 a.m.
- End Time: Sunday, December 8, 4:01 p.m.
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UCPath is preparing to update life insurance and disability benefit configurations for 2025, with variations for biweekly and monthly employees. To streamline the process, UCPath proposes adjusting the monthly payroll confirm cycle for Jan. 2, 2025 paychecks. This change would position the monthly cycle ahead of the biweekly one, preventing the need to implement, reverse, and re-implement the 2025 benefit configurations for monthly payroll.
Please be aware of the updated payroll schedule for Jan. 2, 2025. Adjust your transactions to align with the revised dates to ensure a smooth transition to the 2025 benefit configurations.
*Refer to the BRS calendar for Berkeley-specific due dates.
Proposed Monthly Payroll Schedule Original Revised:
| Monthly Payroll |
Previous Deadline |
New Deadline |
| Employee data update |
December 17, 2024 |
December 16, 2024 |
| New hire processing |
December 19, 2024 |
December 18, 2024 |
| Stop processing; inbound files |
December 23, 2024 |
December 19, 2024 |
| Location correction files |
December 26, 2024 |
December 20, 2024 |
| Pay confirmation |
December 27, 2024 |
December 23, 2024 |
| Resume payroll processing; RI burst |
December 30, 2024 |
December 26, 2024 |
| GL post confirmation |
January 2, 2024 |
December 27, 2024 |
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If you support Berkeley biweekly employees, please help spread awareness about this pay date change. This is due to New Years falling on a Wednesday.
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Use the following steps to enter OCA (Out of Classification) assignments for represented employees in UCPath. This guidance is considered temporary while new Action/Reason codes are being created by UCPath Center. The new Action/Reason codes will be designed to capture scenarios where Out-of-classification pay is being added or removed. Once these codes are available, we will notify UCPath transactors.
To learn more about the temporary process refer to the Job Aid: Temporary Guidance for Entering Out of Classification Assignments (OCA) in UCPath.
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Policy Overview:
Beginning January 1, 2025, UC is expanding access to paid sick leave enhancing security and peace of mind for UC’s valued employees. As part of this policy UC will:
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Expand eligibility for paid sick leave, including ensuring that part-time employees have access to paid sick leave
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Expand the reasons for which employees may use paid sick leave
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Provide paid sick leave that is “protected” so that the employee can be entitled to take the leave for a qualifying reason
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Extend the period during which paid sick leave may be reinstated if an employee is reemployed after a separation from employment
UC plans to expand paid leave options for sick leave purposes for represented staff employees and academic appointees, subject to applicable collective bargaining requirements.
For more information read through Eugene’s CalMessage or visit UCNet’s Expanded Paid Sick Leave page.
Have questions? Employee Labor Relations (ELR) and Academic Personnel Office (APO) are planning to host information sessions in the upcoming months. Add your questions to our Expanded Sick Leave Google Form.
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WFA Inquiry users may have noticed a new tile called Manage HR Transactions. Within that is a sub-tile called: Organizational Relationship.
In the future, more functionality may become available, but for now this is an inquiry only view,
This new tile offers a summary view, similar to Person Organizational Summary page, but is still under development. We recommend continuing to use Person Organizational Summary page for summary information, as this page is currently missing some fields that are on the Person Org. Summary page (e.g. Expected End Date, Prob Date and the counts at the top towards Benefits Eligibility/Limited hours).
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The Cognos Systemwide Reporting production environment will be unavailable during the listed dates and times below due to system maintenance.
| Cognos Environment |
Start Time |
End Time |
| Testing |
Thursday, December 12, 7:00 p.m. |
Friday, December 13, 4:00 a.m. |
| Production |
Sunday, January 12, 12:00 a.m. |
Sunday, January 12, 6:00 a.m. |
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A new Cognos report, R-423 Terminations & Retirements, is available for users with access to the Workforce Administration Reports folder in Cognos (Team Content > UCPath Reporting > Workforce Administration Reports).
This report provides data on terminations and retirements based on the date criteria entered on the run control prompt. Users have two options:
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Termination Date: Pulls all terminations and retirements through the last date of employment in that job.
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Job Effective Date: Pulls all terminations and retirements through the date the termination becomes effective (i.e., the last date of employment plus one day).
If you have any questions about this report or need access to Cognos, please contact the UCPath Operations Team at ucbucpath@berkeley.edu.
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UCPath Center has created a new Cognos report R-419 to help identify any new “hires” in the system. From a system perspective, a “hire” is any time a new record is added. Any WFA users with access to the WFA Cognos report folder can run this report. Reports such as this one are integral in the auditing process.
- This report will look for any new job record that’s added, regardless of whether it’s a Person-level Hire of a new employee or a new job record for a concurrent job. It also spans different actions that might need to create a new record - such as Transfer-Inter BU or some Rehires (e.g. former emp. from another UC)
- The report pulls all new records created, regardless of where/how they were entered - so it is easier than having to look in different modules to check for a status.
- There are several helpful filters you can choose before running the report (Entry date, Effective date, EMPs only, Transactor/Initiator, etc.)
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The run control on the Earnings by Pay Period (R-269) report has been updated to allow multiple Empl IDs to be entered instead of selected. To run the report for multiple IDs, simply enter one Empl ID per line in the Employee ID selection field.
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Have feedback about a specific training? Through an academic lens? We want to hear from you!
We are in the early stages of redesigning our Berkeley UCPath Training Program and would love your collaboration to make the new materials meet your unit's needs. Let us know how you want to participate by completing this interest survey. We are accepting participation through the end of 2025!
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Registration is open in the UC Learning Center for the upcoming UCPath Instructor-Led Training (ILT) sessions. Please use the keyword “UCPath” when searching in the UC Learning Center to find UCPath trainings.
*New Hires*: If someone is new to UCB / UCPath or has never attended any of the UCPath training sessions, please ensure they complete the prerequisites before attending an instructor-led training session.
Pre-Requisites:
January Trainings:
If you have questions about training, please send a message to ucbucpath@berkeley.edu.
Want to stay up-to-date on all our UCPath training offerings? Add the UCPath Training Calendar by visiting our website: https://ucpath.berkeley.edu/training.
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[Caption] Glorious Berkeley fall leaves captured in the reflection of a puddle after a rain storm. Photo by UC Berkeley photographer Keegan Houser.
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What do you think?
Please take a moment to share your valuable insights about our monthly newsletter by filling out the CalPath Connect Feedback Form linked below. We greatly appreciate your input as we work to make our digital communications even better.
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