Healthcare Conversations—Follow-Ups
The first quarterly Healthcare Conversations were held February 14. There were two sessions, one focusing on finance and the other on benefits. Thank you to all who could join us live!
If you could not attend or want to review the content again, the recordings and PowerPoints were distributed in the March Employer Update. You can also find them on the new Employer Updates page here.
There were a couple questions asked in the Benefits session. We reviewed the first one with the health plan attorney, and have the responses below:
Question 1:
Can you confirm if the requirement to have an employee’s consent to receive the 1095-C form electronically is accurate?
Answer:
The IRS requires that an employer obtain the employee’s electronic consent to receive the 1095-C electronically. Without that, an employer is required to mail a paper copy. Consent is not required every year. However, the consent is only valid if the email address is still good. For former/terminated employees, it is best to mail the 1095-C forms.
The gold standard and preferred method would be to mail the forms to the employees, active and non-active. This is the safest course of action and guarantees legal compliance.
Question 2:
Is it possible to load the 1095-C forms into APS? Can we place documents for each employee?
Answer:
Employers can attach documents to employee records in APS.net, but those documents are not visible to employees, and they would need to be attached to each employee record individually. This would only be for the employer's reference and would thus not ensure compliance for 1095-C access and viewing by the employee.
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