October 11, 2022

FY22 Annual & Q4 Ecrt Statements due October 20

An ecrt system-generated email will go out to all certifiers with outstanding certification statements on Thursday, October 6. Please ensure all adjusting journals are processed and all statements are off hold to allow PI certifications. It would be best to aim to ask your PI certifiers to complete the certification by an earlier internal deadline before the ecrt reminder on October 13.

ORSD’s Proposal Toolkit: New and Improved

The Office of Research Strategy and Development’s Proposal Toolkit has been re-launched in a new format. This resource was designed to help investigators find important information meant to support proposal development and funding strategies. Examples of information listed on the website include sample letters of support and other non-disciplinary grant templates, NIH paylines and research priorities, as well as HSPH-specific policies and processes. Faculty, research scientists, and post-docs can access curated lists of funding opportunities, links to funding search engines, and other resources to help in finding funding and developing proposals. Harvard faculty and staff can access the toolkit using the direct link or by navigating from the left-hand menu of ORSD’s website.

Updated Harvard FAQs: NIH Other Support

On September 16, 2022, the Office of the Vice Provost for Research (OVPR) published updated the Harvard Supplementary FAQs for NIH Other Support. For more information on Other Support, visit OVPR's Faculty Disclosure Guidance for NIH submissions page.

Reminder: Institutional Letters of Support Signed by the Dean

The Office of Research Strategy and Development (ORSD) coordinates all letters of institutional support that are to be signed by the Dean’s Office (Michelle Williams, Dean of the Faculty), including letters of institutional commitment, which are used for all training and Center grants that will provide graduate student support. ORSD enhances and strengthens the language used in the letters and, upon request, can provide templated language to assist in drafting letters.

ORSD may monetize resources (financial support, effort support, and programmatic support) being committed (new) or leveraged (existing) at the School. Some of these resources fall under Cost Sharing that is committed (must be recorded in GMAS) and/or uncommitted (not recorded in GMAS). If you have questions regarding an institutional LOS or need assistance in determining the Cost Sharing type and/or source, please contact Vanessa Barton (ORSD) or Catalina Diaz (SPA).
 
Please note that institutional LOS require multiple levels of review and, therefore, should be submitted to ORSD as soon as possible and, ideally, at least one week prior to the SPA internal deadline.

NIMH Notices of Data Sharing Policy

The National Institute of Mental Health (NIMH) issued the Notices listed below, to align with the NIH Policy for Data Management and Sharing (NOT-OD-21-013).

• NOT-MH-23-100: Notice of Data Sharing Policy for the NIMH
• NOT-MH-20-067: Notice Announcing the NIMH Expectations for Collection of Common Data Elements
• NOT-MH-20-061: Notice Announcing the Availability of Common Data Elements for Research Related to the Public Health Emergency caused by Coronavirus Disease 2019 (COVID-19)
• NOT-MH-23-105: Notice Announcing the Expectations for the Collection of Common Data Elements for HIV-Funded Research at the NIMH
• NOT-MH-15-009: Notice Announcing Data Harmonization for NIMH Human Subjects Research via the PhenX Toolkit
• NOT-MH-19-033: Notice of Data Sharing Policy for the NIMH

NIH Data Management and Sharing Resources

The Final NIH Policy for Data Management and Sharing (DMS Policy) goes into effect Jan. 25, 2023. This new policy applies to all NIH-supported research that results in the generation of scientific data. Grantees will be required to develop a data management and sharing plan (known as a DMS Plan).

NIH recently launched a scientific data sharing website that features a tool to answer the question, Which Policies Apply to My Research? You can also find best practices for scientific data management, including metadata, naming conventions, data storage format, and a DMS Policy FAQ. We encourage applicants to not only read the policy but also review related NIH notices for more information about expected elements of a DMS Plan, allowable costs, and guidance for selecting a data repository.

Webinar Resources: Diving Deeper into the New NIH DMS Policy

The January 25, 2023 implementation date for the new Data Management and Sharing (DMS) Policy is right around the corner. Now is a great time to explore the many resources and materials to help the community prepare for the new policy. Webinar recordings and materials are now available on the Learning page of the NIH Scientific Data Sharing website. For more information, refer to the full NIH post.

Fishbowl Tuesdays at the Harvard Chan School are 1 to 1 1/2 hour sessions held on a regular basis during the academic year. All sessions are currently being held via Zoom. Invitations to attend each session (with Zoom Meeting Info) are sent to our research administrator’s mailing list. Please contact Jennifer Neira with questions, suggestions, or to have your name added to the email list. To access previous Fishbowl presentations, visit HCSRA's Fishbowl Tuesday page.
 

NCURA Live Webinar: Successfully Onboarding Your Staff in the Virtual World (University-wide)

Date: Thursday, October 13, 2022, 2:00PM - 3:30PM

Register: Registration Link

Description: Onboarding newly hired employees includes welcoming and successfully integrating them into your office. Introducing new, remote team members to the culture while helping them understand how their role and individuals they support impact the overall organization involves a multimodal approach. Since the pandemic, hiring remote staff requires innovative ways of communicating, collaborating, thinking and training. This webinar will provide organizational socialization strategies and tips from three different perspectives to ensure new staff are set up for success and retention.

Upon completion of the webinar, participants will be able to:

• Analyze gaps and identify challenges in the current onboarding structure
• Create a successful virtual onboarding framework
• Utilize available resources and develop new ones

Virtual NIH Grants PreCon Event: Research Misconduct & Detrimental Research Practices

Date: Friday, October 14, 2022, 2:00PM - 4:00PM

Register: Registration Link (Register to conference to access all virtual Precon Events)

Description: What is research misconduct and how do you distinguish it from detrimental research practices? Research Integrity Officers from HHS and NIH will help answer this question and more, as they discuss regulations, an institution’s responsibilities, and ways to avoid misconduct in research at all! Experts will explore interpersonal, institutional, and professional responsibilities in the overall ethical conduct of research during presentations, case studies, and discussions with the audience.

Community Discussion: Addressing the NIH DMS Policy

Date: Monday, October 17, 2022, 2:00PM - 3:00PM

Register: Registration Link

Description: The NNLM National Center for Data Services will be holding a series of interactive "Community Discussions'' about the upcoming NIH Data Management and Sharing Plan Requirements (effective January 25, 2023). In these discussions, medical librarians and information professionals working in research data management will discuss challenges in addressing the National Institutes of Health Policy for Data Management and Sharing at their institutions.

Financial Award Management II: Analyzing Cost Principles

Date: Wednesday, October 19, 2022, 1:00PM - 3:00PM

Register: Harvard Training Portal

Description: This course incorporates activities and case studies to help participants think through complex questions regarding allowability of costs on federal awards and how non-compliance with cost principles can lead to audit findings. We will also consider how internal controls plays a role in ensuring cost principles are applied when charging federal awards. Activities include budget analysis, allowability Q&A, and an audit case study.

Pre-Requisites: We strongly recommend Cost Principles and Direct Costs on Sponsored Awards (University-wide) for participants. Please note, this course is not foundational and achieving objectives is based on participation.

NCBI Workshop: Working on your RPPR? Learn How to Report Publications Using My Bibliography

Date: Thursday, November 10, 2022, 1:00PM - 3:00PM

Register: Registration Link [Registration Ends 10/21/22]

Description: Congratulations on your successful NIH grant proposal. As part of the post-award process, you will now have to create and send in annual and final reports (RPPRs) on your progress. This workshop introduces tips and tricks for use of NCBI Account tools for NIH post-award reporting. This session is for NIH-funded researchers, their delegates, and institutional grants officers with specific task-based, hands-on activities.

Virtual NIH Grants Conference & PreCon Events

Date: Wed-Thurs, February 1-2, 2023 1:00PM – 5:45 PM

Register: Registration Link (Register once to access all virtual preconference events)

Description: The NIH Grants 2023 Virtual NIH Grants Conference to NIH Grants Conference: Funding, Policies, & Processes will offer 2-days of sessions designed to clarify the NIH grants process and policies, as well as provide the latest news and information. Once registered and logged into the conference site, you are free to explore the 2-day agenda, on-demand library of related resources, and create your personal schedule. For more information, refer to the full NIH Post and view the full agenda.

Preconference Events (register once to access all events):

• Loan Repayment Programs: Supporting the Next Generation of Researchers: August 25 (view recordings)
• Navigating Early Career Funding Opportunities: September 15, 2022 (view recordings)
• Research Misconduct & Detrimental Research Practices: October 14, 2022 from 2:00 – 4:00 PM (info page)
• International Collaborations: Policies, Processes, & Partnerships: November 9, 2022 1:00 – 3:30 PM (info page)
• Human Subjects Research: Policies, Clinical Trials, & Inclusion: December 6-7, 2022 12:00 – 4:00 PM (info page)
• Making the Most of the 2023 NIH Grants Conference: January 12, 2023 2:00 – 3:00 PM (info page)

An Overview of Effort Reporting for Administrators (University-wide)

Date: Ongoing

Register: Harvard Training Portal

Description: Intended for Grant Managers and staff involved in research administration at Harvard University, this course provides an overview of Harvard's effort reporting policy. Topics covered include:  

• Risks posed to Principal Investigators, faculty members, and the institution if federal effort reporting requirements are not met 
• How federal regulations drive the University’s effort reporting policy and procedures
• Committed effort and “reasonable estimates” 
• The responsibilities of administrators, PIs and faculty members, and researchers and lab staff with regards to effort reporting and certification 

Harvard Research Data Security Training Course (University-Wide) 

Date: Ongoing

Register: Harvard Training Portal

Description: The Harvard Research Data Security Training Course provides researchers and administrators with an overview of processes and procedures related to managing research data in compliance with the Harvard Research Data Security Policy and other related University policies. The Course focuses on human subjects and sensitive or confidential data, as well as data that is subject to contractual requirements

Job Openings in Research Administration

We would like to use this section to highlight current research administration job openings. We will keep this section up to date and all job postings can be found on Harvard Careers. 

Senior Sponsored Research Administrator
Sponsored Programs Administration 
Description: The Senior Sponsored Research Administrator (SSRA), sits within SPA and acts as the institutional representative of the President and Fellows of Harvard College for the administration of sponsored projects for the school. The Office of Sponsored Programs Administration is comprised of research administrators that work in partnership with faculty to review and submit proposals for funding and to ensure that proposals and awards are managed according to sponsor guidelines and University policies.
Grade: 56 
58854BR

Senior Grants and Contracts Manager, Team Lead
Sponsored Programs Administration
Description: Reporting to the Assistant Director of Pre-Award Services, the Senior Grants and Contracts Manager, Team Lead is an integral part of the research enterprise and manages the proposal submissions for a given department.  They also have oversight of act as a key resource, and trainer to other team members --helping to answer questions and troubleshoot problems as needed. They work in close partnership with faculty members and are responsible for proposal preparation and submission. 
Grade: 56 
60138BR

Senior Grants and Contracts Manager 
Sponsored Programs Administration - IID
Description: The Senior Grants and Contracts Manager is an integral part of the research enterprise and manages the financial portfolio for a given subset of faculty members. They work in close partnership with faculty members and are responsible for the financial management of their research portfolio. Reporting to the Research Administration Team Lead, they will work with all aspects of pre- and post- award finances, and manage contracts, endowments, and gifts. Faculty have a wide-ranging portfolio of accounts from sponsors including the federal government (e.g. NIH, EPA, DoD), foundations, industry, and international contracts from foreign entities.  
Grade: 56 
60088BR

Senior Grants and Contracts Manager
Sponsored Programs Administration - GHP
Description: The Senior Grants and Contracts Manager is an integral part of the research enterprise and works in close partnership with faculty members. They are a primary resource for providing guidance and oversight on issues related to fiscal, administrative, and regulatory management of a portfolio of grants, contracts, and sponsored programs from award receipt through closeout. These grants are from a wide-range of sponsors including the federal government (e.g. NIH), foundations, industry, and international contracts from foreign entities
Grade: 56
60013BR

Senior Grants and Contracts Manager
Sponsored Programs Administration - EPI
Description: The Senior Grants and Contracts Manager is an integral part of the research enterprise and works in close partnership with faculty members. They are a primary resource for providing guidance and oversight on issues related to fiscal, administrative, and regulatory management of a portfolio of grants, contracts, and sponsored programs from award receipt through closeout. These grants are from a wide-range of sponsors including the federal government (e.g. NIH), foundations, industry, and international contracts from foreign entities
Grade: 56
59991BR

Senior Grants and Contracts Manager
Sponsored Programs Administration - NUT
Description: The Senior Grants and Contracts Manager is an integral part of the research enterprise and works in close partnership with faculty members. They are a primary resource for providing guidance and oversight on issues related to fiscal, administrative, and regulatory management of a portfolio of grants, contracts, and sponsored programs from award receipt through closeout. These grants are from a wide-range of sponsors including the federal government (e.g. NIH), foundations, industry, and international contracts from foreign entities
Grade: 56
59960BR

Senior Sponsored Research Administrator
Sponsored Programs Administration 
Description: The Senior Sponsored Research Administrator (SSRA), sits within SPA and acts as the institutional representative of the President and Fellows of Harvard College for the administration of sponsored projects for the school. The Office of Sponsored Programs Administration is comprised of research administrators that work in partnership with faculty to review and submit proposals for funding and to ensure that proposals and awards are managed according to sponsor guidelines and University policies.
Grade: 56 
58854BR

Financial Associate II (Grants and Contracts Manager)
Sponsored Programs Administration - IID
Description: The Grants and Contracts Manager is an integral part of the research enterprise and manages the financial portfolio for a given subset of faculty members. They work in close partnership with faculty members and are responsible for the financial management of their research portfolio. Reporting to the Research Administration Team Lead, they will work with all aspects of pre and post-award finances, and manage contracts, endowments, and gifts. Faculty have a wide-ranging portfolio of accounts from sponsors including the federal government (e.g. NIH, EPA, DoD), foundations, industry, and international contracts from foreign entities. 
Grade: 55
58464BR

Associate Director of Finance
Sponsored Programs Administration - NUT
Description: The Associate Director of Finance (ADF) is a key leadership position in the Department and is responsible for financial and grants management. They will oversee a team of financial staff including grant managers and accounts payable personnel. The Associate Director of Finance is an integral part of the research enterprise and works in close partnership with faculty members to advise them on the financial management of their funds and will have oversight over the Department's sponsored research portfolio as well as their non-sponsored funds.  
Grade: 58 
59604BR

Senior Grants and Contracts Manager
Sponsored Programs Administration - SBS
Description: The Senior Grants and Contracts Manager is an integral part of the research enterprise and works in close partnership with faculty members. They are a primary resource for providing guidance and oversight on issues related to fiscal, administrative, and regulatory management of a portfolio of grants, contracts, and sponsored programs from award receipt through closeout. These grants are from a wide-range of sponsors including the federal government (e.g. NIH), foundations, industry, and international contracts from foreign entities
Grade: 56 
59568BR

Senior Grants and Contracts Manager
Sponsored Programs Administration - BIO
Description: The Senior Grants and Contracts Manager is an integral part of the research enterprise and works in close partnership with faculty members. They are a primary resource for providing guidance and oversight on issues related to fiscal, administrative, and regulatory management of a portfolio of grants, contracts, and sponsored programs from award receipt through closeout. These grants are from a wide-range of sponsors including the federal government (e.g. NIH), foundations, industry, and international contracts from foreign entities.
Grade: 56
59224BR

Senior Grants and Contracts Manager
Sponsored Programs Administration - EPI
Description: The Senior Grants and Contracts Manager is an integral part of the research enterprise and works in close partnership with faculty members. They are a primary resource for providing guidance and oversight on issues related to fiscal, administrative and regulatory management of a portfolio of grants, contracts, and sponsored programs from award receipt through closeout. These grants are from a wide-range of sponsors including the federal government (e.g. NIH), foundations, industry, and international contracts from foreign entities.
Grade: 56
59180BR

Assistant Director of Research Administration Subawards
Sponsored Programs Administration - SPA 
Description: The Assistant Director of Research Administration Subawards is a School and University signatory with primary responsibilities for drafting, interpreting, reviewing, and negotiating initial subcontracts, as well as amending existing subcontracts. The Assistant Director works closely with faculty and administrators in all aspects of subcontract management. It is expected that the Assistant Director is able to navigate complex contractual situations, apply sound judgment, and balance independence with a team approach.
Grade: 57
59063BR

Associate Director, Research Finance and Reporting 
Sponsored Programs Administration - SPA 
Description: The Associate Director, Research Finance & Reporting will support innovative research at the world's leading public health research institution.  Areas of research are focused across nine academic departments and a number of centers that include Biostatistics, Environmental Health, Epidemiology, Molecular Metabolism, Global Health & Population, Health Policy & Management, Immunology & Infectious Disease, Nutrition, and Social Behavioral Sciences. The Associate Director will provide leadership across the whole research administration enterprise while working with both academic departments and centers. 
Grade: 58
59064BR

Senior Grants and Contracts Manager 
Sponsored Programs Administration - EH 
Description: The Senior Grants and Contracts Manager is an integral part of the research enterprise and works in close partnership with faculty members. They are a primary resource for providing guidance and oversight on issues related to fiscal, administrative, and regulatory management of a portfolio of grants, contracts, and sponsored programs from award receipt through closeout. These grants are from a wide-range of sponsors including the federal government (e.g. NIH), foundations, industry, and international contracts from foreign entities. 
Grade: 56
58983BR

Senior Grants and Contracts Manager 
Sponsored Programs Administration - NUT
Description: The Senior Grants and Contracts Manager is an integral part of the research enterprise and manages the proposal submissions for a given department. They work in close partnership with faculty members and are responsible for proposal preparation and submission. Reporting to the Assistant Director of Pre-Award Services, they will work with all aspects of pre-award finances but will have some exposure to post-award management which may include setting up awards, managing contracts, endowments, and gifts. Faculty apply to a wide-range of sponsors including the federal government (e.g. NIH, EPA, DoD), foundations, industry, and international contracts from foreign entities.  Some of the proposals are complex and may involve multiple subcontracts.
Grade: 56
58969BR

Senior Grants Manager 
Center for Biostatistics in AIDS Research (CBAR)
Description: The SGM will work closely with researchers and other members of the Finance Team to design and prepare budgets, as well as assemble highly-confidential, final grant proposals. The SGM will analyze past data in preparing projections, completing required forms for new grant proposals, and completing competitive renewals and continuations for a number of different sponsors (NIH, subcontractors, and corporations). The SGM will also be responsible for monitoring all deadlines and contacting the School’s Office of Sponsored Programs Administration to resolve any problems or issues that arise. 
Grade: 56
58978BR

Senior Grants and Contracts Manager 
Sponsored Programs Administration - GHP
Description: The Senior Grants and Contracts Manager is an integral part of the research enterprise and works in close partnership with faculty members. They are a primary resource for providing guidance and oversight on issues related to fiscal, administrative, and regulatory management of a portfolio of grants, contracts, and sponsored programs from award receipt through closeout. These grants are from a wide-range of sponsors including the federal government (e.g. NIH), foundations, industry, and international contracts from foreign entities. 
Grade: 56
58898BR

Senior Grants and Contracts Manager 
Sponsored Programs Administration - NUT
Description: The Senior Grants and Contracts Manager is an integral part of the research enterprise and works in close partnership with faculty members. They are a primary resource for providing guidance and oversight on issues related to fiscal, administrative and regulatory management of a portfolio of grants, contracts, and sponsored programs from award receipt through closeout. These grants are from a wide-range of sponsors including the federal government (e.g. NIH), foundations, industry, and international contracts from foreign entities.
Grade: 56
58926BR

Senior Sponsored Research Administrator
Sponsored Programs Administration - SPA
Description: The Senior Sponsored Research Administrator (SSRA), sits within SPA and acts as the institutional representative of the President and Fellows of Harvard College for the administration of sponsored projects for the school. The Office of Sponsored Programs Administration is comprised of research administrators that work in partnership with faculty to review and submit proposals for funding and to ensure that proposals and then awards conform to and are managed according to the sponsor guidelines and University policies.
Grade: 56 
58854BR