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February 21, 2023
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Harvard Chan School Policy, Guidance, and Resource Roundup
With so many documents that cross our desks, it's difficult to keep track of helpful resources. To help refresh your memory, we provided a list of Harvard Chan School-specific resources created and/or revised as of 2022. Reminder: University-wide and School-specific research administration policies, guidance, and resources are maintained on the HCSRA Policies and Guidance page.
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University Survey on NIH Data Management and Sharing Policy
The University's NIH DMS Policy working group invites you to share your thoughts on the policy and how the University can support data management and sharing in a 10-minute Harvard University DMS Policy Survey. They will utilize your responses to understand the policy’s effect on research at Harvard and to develop additional resources and services. They are committed to sharing the results of this survey anonymously, focusing on the best and most actionable responses. Please complete the survey by end of the day Tuesday, February 28.
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Reinvention of Subagreements in GMAS
Please refer to the following GMAS Subagreement Post Training Communication for the latest resources and information on the upcoming GMAS Subagreement release on February 27, 2023.
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Harvard Policies & Guidance
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Revised: Statement of Intent (SOI) Form
After receiving feedback from our administrators that the radio buttons on the Statement of Intent (SOI) Form were giving them issues, we replaced the radion buttons with check boxes. We hope this helps!
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Revised: Harvard Chan School Billing Agreement Process
The Harvard Chan School Billing Agreement Business Process has been updated to align with the recently updated University guidance and billing agreement templates. This business process is intended to provide School-specific guidance on the salary and training grant billing agreements process for sponsored awards. For further guidance, contact your Harvard Chan Office of Research Administration (ORA) representative. For questions on non-sponsored billing agreements, contact the office that oversees the source of funding or activity.
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PCard is Now Live in Concur
PCard cardholders can now log into Concur and begin preparing your PCard Statement Report. Visit travel.harvard.edu/concur to review PCard-specific materials including Training Presentations, Quick Reference Guides, Tip Sheets, and FAQs.
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Data Sharing Presentations from 2023 NIH Grants Conference Available
The presentation materials from NIH's Virtual Seminar on Program Funding and Grants Administration held February 1-2, 2023 are now available. For more information, refer to the NIH Nexus Post.
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NRSA Stipends, Tuition/Fees, and Other Budgetary Levels Effective for Fiscal Year 2023
NIH released NOT-OD-23-076 on February 3, 2023, to supersede NOT-OD-22-132 and establish stipend levels for fiscal year (FY) 2023 Kirschstein-NRSA awards for undergraduate, predoctoral, and postdoctoral trainees and fellows. See the Notice for more detailed information and FY 2023 stipend and institutional allowances.
Latest fiscal policies, stipends, and other budgetary levels in effect:
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GMAS Subagreement Module Overview for Central Office Research Admins
Date: Ongoing
Register: Harvard Training Portal
Description: This is the first of two on-line courses that are pre-requisites for the Central Office hands-on training. This self-paced course provides an overview of the new GMAS subagreement workflow, the subagreement dashboard, subagreement document management, and new communication functions in GMAS. The overview course is approximately 40 minutes in length and is divided into short videos to enable you to take the course in small increments to fit your schedule. The second on-line course for Central Administrators, which is a step-by-step demonstration course will be released shortly. If you have any questions, please contact Jennifer Neira.
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Financial Award Management II: Analyzing Cost Principles (University-wide)
Date: Wednesday, March 1, 2023, 1:00PM - 3:00PM
Register: Harvard Training Portal
Description: This course incorporates activities and case studies to help participants think through complex questions regarding the allowability of costs on federal awards and how non-compliance with cost principles can lead to audit findings. We will also consider how internal controls play a role in ensuring cost principles are applied when charging federal awards. Activities include budget analysis, allowability Q&A, and an audit case study.
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Ask an Expert: NIH DMS Policy Virtual Office Hours
Date: Thursday, March 2, 2023, 12:00PM - 1:00PM
Register: Registration Link
Description: So, you want to write an NIH grant and need to know more about their new policy on Data Management & Sharing Plans? Drop-in this virtual information session to learn about the policy and how to successfully meet its expectations at Harvard. Experts from research support services across Harvard will be on hand to provide guidance and answer your questions.
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NCURA Live Webinar - Agency Day - NIH Update
Date: Tuesday, March 7, 2023, 11:15AM - 12:45PM
Register: Harvard Training Portal
Description: Do not miss this opportunity to hear about what is new and what is being developed within the National Institute of Health's (NIH) programs, policies, and budgets. In this comprehensive review, participants will learn about the newest policy updates and how their respective institutions may be impacted. Upon completion of the presentation, participants will have the opportunity to ask questions about new and existing policies and procedures. Topics include recent and upcoming changes to NIH policy, compliance requirements, and so much more.
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NCURA Live Webinar - Agency Day - NSF Update
Date: Tuesday, March 7, 2023, 1:15PM - 2:30PM
Register: Harvard Training Portal
Description: This session will cover updates to the NSF Proposal and Award Policies and Procedures Guide (PAPPG) (NSF 23-1) including revisions to the biographical sketch and current and pending support, and the transition to Research.gov for proposal preparation and submission. Participants will learn and be able to ask questions about NSF proposal and award policies and procedures, agency priorities, and advances with proposal submission modernization and Research.gov.
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Spring Cleaning for Your Data
Date: Wednesday, March 8, 2023, 12:00PM - 1:00PM
Register: Registration Link
Description: The time you spend doing a good data cleanup will more than pay off in increased efficiency in your workflows and project time. This session will review the top practices for cleaning and organizing your data and research files. Come ready to apply research data management best practices to your files and projects and walk away with a "Spring Clean your Data" plan.
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Fellowship, Prize, Grant, Award, Allowance, and Student Reimbursement Policy Review Session
Date: Wednesday, March 22, 2023, 10:00AM - 11:00AM
Register: Registration Link
Description: Do you find yourself confused on what the differences are between prizes, grants, allowances, fellowships, or a business expense reimbursement? Would you like to know how and when to process these types of payments and when they may be reportable or taxable? Join the Financial Policy and Nonresident Alien Tax Compliance teams during this virtual zoom training.
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Job Openings in Research Administration
We would like to use this section to highlight current research administration job openings. We will keep this section up to date and all job postings can be found on Harvard Careers.
Senior Grants and Contracts Manager
Sponsored Programs Administration - EPI
Description: The Senior Grants and Contracts Manager is an integral part of the research enterprise and works in close partnership with faculty members. They are a primary resource for providing guidance and oversight on issues related to fiscal, administrative and regulatory management of a portfolio of grants, contracts and sponsored programs from award receipt through closeout. These grants are from a wide-range of sponsors including the federal government (e.g. NIH), foundations, industry, and international contracts from foreign entities.
Grade: 56
61587BR
Senior Grants and Contracts Manager
Sponsored Programs Administration - EPI
Description: The Senior Grants and Contracts Manager is an integral part of the research enterprise and works in close partnership with faculty members. They are a primary resource for providing guidance and oversight on issues related to fiscal, administrative and regulatory management of a portfolio of grants, contracts and sponsored programs from award receipt through closeout. These grants are from a wide-range of sponsors including the federal government (e.g. NIH), foundations, industry, and international contracts from foreign entities.
Grade: 56
61588BR
Senior Grants and Contracts Manager
Sponsored Programs Administration - MET
Description: The Senior Grants and Contracts Manager is an integral part of the research enterprise and works in close partnership with faculty members. They are a primary resource for providing guidance and oversight on issues related to fiscal, administrative and regulatory management of a portfolio of grants, contracts and sponsored programs from award receipt through closeout. These grants are from a wide-range of sponsors including the federal government (e.g. NIH), foundations, industry, and international contracts from foreign entities.
Grade: 56
61269BR
Senior Grants and Contracts Manager
Sponsored Programs Administration - NUT
Description: The Senior Grants and Contracts Manager is an integral part of the research enterprise and works in close partnership with faculty members. They are a primary resource for providing guidance and oversight on issues related to fiscal, administrative and regulatory management of a portfolio of grants, contracts and sponsored programs from award receipt through closeout. These grants are from a wide-range of sponsors including the federal government (e.g. NIH), foundations, industry, and international contracts from foreign entities.
Grade: 56
59960BR
Senior Grants and Contracts Manager
Sponsored Programs Administration - GHP
Description: The Senior Grants and Contracts Manager is an integral part of the research enterprise and works in close partnership with faculty members. They are a primary resource for providing guidance and oversight on issues related to fiscal, administrative and regulatory management of a portfolio of grants, contracts and sponsored programs from award receipt through closeout. These grants are from a wide-range of sponsors including the federal government (e.g. NIH), foundations, industry, and international contracts from foreign entities.
Grade: 56
61131BR
Senior Grants and Contracts Manager
Sponsored Programs Administration - EPI
Description: The Senior Grants and Contracts Manager is an integral part of the research enterprise and works in close partnership with faculty members. They are a primary resource for providing guidance and oversight on issues related to fiscal, administrative and regulatory management of a portfolio of grants, contracts and sponsored programs from award receipt through closeout. These grants are from a wide-range of sponsors including the federal government (e.g. NIH), foundations, industry, and international contracts from foreign entities.
Grade: 56
61145BR
Senior Grants Manager
Center for Biostatistics in AIDS Research (CBAR)
Description: The SGM will work closely with researchers and other members of the Finance Team to design and prepare budgets, as well as assemble highly confidential, final grant proposals. The SGM will analyze past data in preparing projections, completing required forms for new grant proposals, and completing competitive renewals and continuations for a number of different sponsors (NIH, subcontractors, and corporations). The SGM will also be responsible for monitoring all deadlines and contacting the School’s Office of Sponsored Programs Administration to resolve any problems or issues that arise.
Grade: 56
58978BR
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For more information, please visit the HCSRA website.
To subscribe and reference past issues, visit the HCSRA Highlights Newsletter Page.
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