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If you have a staff-related announcement for an upcoming newsletter, please email it to Sarah Marie Burkard at sarah.b@wustl.edu by noon Wednesday.
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Safety Spotlight
Tornado & Severe Storm Safety
 April showers bring May flowers - but they also sometimes bring severe weather to the Midwest, including tornadoes.
Know where to go: Take refuge in the lowest and/or most interior spaces available such as a basement, interior room, or inside hallway. Avoid doors, windows, and outside walls.
Know what to take: Have a battery-operated flashlight and radio, if possible, and use a mobile phone to stay informed or communicate with family and friends.
Know the difference between a Watch and a Warning:
- Tornado Watch = Be aware; conditions are favorable for tornadoes to develop.
- Tornado Warning = Take action and seek shelter immediately; a tornado or funnel cloud has been spotted, or radar indicates one is possible.
Know what to do afterward: Get out safely if your building has sustained damage, and be aware of any new hazards the storm creates.
Visit WashU Emergency Management or Ready.gov for more information.
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National Library Week 2023
The 2023 National Library Week is next week, April 23-29! In honor of National Library Workers Day (25 April), the Staff Engagement Committee invites you to celebrate your contribution to the Libraries.
With your supervisor's approval, step away from your desk for 30 minutes of self-care. Take a walk, have a cup of tea, meditate, or cuddle with your pet. We will also be delivering treats to each of the Libraries!
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2023 Day of Dialogue & Action
 The 2023 Day of Dialogue & Action presented by Here and Next will feature in-person experiences from keynote speakers, panel discussions, and more. The event will take place next Thursday, April 27, 2023, at 9:00 am in Emerson Auditorium on WashU’s Danforth Campus. Overflow seating will take place in Frick Forum, and YouTube Livestream will also be available that day for virtual attendees.
See the schedule of events and register for the 2023 Day of Dialogue & Action.
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Staff News
Staff Departure
Japanese and Korean Studies Librarian Mitsutaka Nakamura is departing for a position at the University of Hawaii at Mānoa. Mitsutaka's last day is next Friday, April 28. Please wish Mitsu a fond farewell by signing the digital goodbye card by Thursday, April 27.
In celebration of Mitsutaka's time with Washington University, University Libraries staff is invited to join the students, faculty, and staff from the East Asian Languages and Cultures department for a farewell party.
The in-person party will be in Olin Library Room 142 on Friday, April 28, from 2:00 - 4:00 pm. Remarks will begin at 2:20. To plan for refreshments, please RSVP by accepting the meeting invitation sent via Outlook.
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Special Collections
Exhibition Opening
The Julian Edison Department of Special Collections would like to extend an invitation for staff to join in celebrating the opening of the Master of Fine Arts in Illustration and Visual Culture student exhibition, Artifacts & Fictions, curated by the Class of 2024.
The exhibition opening is Wednesday, May 3, from 3:00 to 4:30 pm in Olin Library's Gingko Room. Refreshments will be provided.
RSVP for the MFA in Illustration and Visual Culture Student Exhibition Opening
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Volunteering for Weekend Commencement Ceremonies
The 2023 Commencement Ceremony will take place on Monday, May 15. Washington University in St. Louis relies on faculty and staff volunteers to make commencement successful each year. As a thank you for volunteering to work a weekend commencement ceremony, you will receive one additional paid vacation day to be used by the end of the fiscal year.
Thank you for helping to make this year's commencement a success! Please see below for details on how to request and record this time off:
Non-Exempt Employees (biweekly)
- Non-exempt employees are paid for hours worked and must record all time worked. Time worked during commencement should be entered as Regular Time.
- If the commencement time worked in combination with the employee's work schedule will result in overtime, the employee must seek approval from their manager before incurring overtime.
- When a non-exempt employee who worked a weekend commencement ceremony (i.e., an unpaid day they are not typically scheduled to work) uses the additional paid vacation day, they should enter the day off as "HR approved paid time off," and it will not reduce their vacation balance.
Exempt Employees (monthly)
- Exempt employees are paid a set amount per pay period that does not vary based on hours worked. Working at commencement will not add to or subtract from regular monthly pay.
- Exempt employees who work a weekend commencement ceremony should work with their manager to determine when they can take an extra vacation day. It can be taken during the same work week but is optional. It should be recorded in Workday as "HR approved paid time off," and it will not reduce their vacation balance.
- Employees must request permission from their manager to work at commencement. The university does not provide employees special pay such as additional or bonus pay for working commencement.
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Learning & Development Opportunities
For Learning & Development Opportunities, see the University Libraries Human Resources Shared Calendar on the Human Resources Ginkgo page.
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Recent University Libraries News
The Libraries Launch a New Data Repository
by Jennifer Moore | April 10, 2023
The 2023 Neureuther Essay Award Winners
by Washington University Libraries | April 11, 2023
Libraries Welcome New Student Advisory Group
by Washington University Libraries | April 14, 2023
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