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May 22, 2023
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Clarification Received for NIH Notice: NIH Policies for NRSA Stipends, Compensation, and Other Income
OSP followed-up on the blog post from April 28 regarding notice (NOT-OD-23-111) on NIH Policies for NRSA Stipends, Compensation and Other Income. We have received additional clarification from NIH. Refer to OSP's Blog Post for more information.
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FY2024 Stipendee Post Docs Rates
The FY2024 Stipendee Post Docs rates are final and are $896 monthly and $10,749 annually. The portion attributed to Health is $700 monthly and $8,400 annually. Also see the Harvard T.H. Chan School of Public Health F&A Rate Agreement, dated April 11, 2023.
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Upcoming Holiday: Veterans Day
In observance of Memorial Day, Harvard University and NIH will be closed on Monday, May 29, 2023. Reminder: If an NIH grant application due date falls on a federal holiday, the application deadline is automatically extended to the next business day.
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Friday, May 19 GMAS Release: Highlights of Subagreement Enhancements
The Friday, May 19 GMAS release will include a combination of technical upgrades and bug fixes, as well as several enhancements that were proposed by the GMAS user community.
Subagreement Updates Include:
- Rollback Notification
- New Dates & Dollars Screen
- Ability to send notifications from Comments
- Record counts captured on Sub Dashboard
Resources:
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Harvard Policies & Guidance
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Revised Process: At-Risk Accounts
The Harvard Chan School's At-Risk Accounts Process was revised on May 17, 2023. This revision corrects the cost transfer information previously provided (1/6/22) and confirms that debits to at-risk accounts are subject to the cost transfer policy.
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RAE Series: Effort Reporting & NIH Proposals
The RAE video series was developed from the previously recorded REACH Foundations 101 training sessions and each video addresses a topic that spans the sponsored award life cycle. The two featured videos this week are: ASSIST Demo for NIH Proposals and Effort Reporting and Certification. All previously posted videos can be found on the OSP's RAE Page.
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B2P Reminder: Business Expense Reimbursement (BER) Requests
The BER supplier type can only be used for:
- A Non-US Individual
- Reimbursements Only (not honoraria or services)
- Active for 90 days
- Use the Non-Employee Reimbursement (NR) form to process the payment
For additional information, please refer to the B2P Blog.
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Revised Policy: Financial Systems Access Policy
The Financial Systems Access Policy has been updated with a 5/1/2023 revision date. The changes to the policy reflect PCard roles with the transition of the PCard to Concur.
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Reminder: Submit Feedback for Classification of Employee Fellows vs Nonemployee Fellows
The Financial Policy Office would like to remind you to submit feedback for the working draft guidance (listed below) regarding appropriate classification of an employee fellow (compensation) and nonemployee fellow (stipend) by May 31, 2023.
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eRA Commons Updates for Improving NIH R&D Contracts Data
NIH is embarking on a pilot program on Monday, May 15, to improve the quality, accuracy, and transparency of data about NIH R&D contract projects displayed to the public (See NIH Guide Notice NOT-OD-23-115). The goal is to improve the quality, accuracy, and transparency of the R&D contract project data displayed to the public through RePORTER and on the Categorical Spending page to promote the highest level of public accountability. It is also an opportunity for contract vendors to showcase their research. Refer to the eRA post for more information.
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NIH's Analysis of Comments from the Simplifying Review Criteria RFI
As discussed in the blog, “Update on Simplifying Review Criteria: A Request for Information (RFI),” NIH issued an RFI—from December 8, 2022, through March 10, 2023—seeking feedback on its proposed plan to revise and simplify the framework for the first level of the peer review of research project grant (RPG) applications. NIH received more than 800 responses to the RFI; to see the detailed analysis of comments, refer to the full NIH post.
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General Contract Review Training
Date: Tuesday, May 23, 2023, 10:00AM - 11:30AM
Register: Harvard Training Portal
Description: This is a great course to learn about, or brush up on, vendor contracting and will cover general legal concepts, Harvard-Specific policies and concerns, and how to use Harvard contracts templates or work with vendor documents.
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Overview of Harvard University Finances Course
Date: Tuesday, May 23, 2023, 10:00AM - 12:00PM
Register: Harvard Training Portal
Description: The Office of Financial Strategy and Planning is excited to announce Open Enrollment for the Overview of Harvard University Finances Course. The goal of this class is to provide Harvard community members with a clearer picture of how Harvard's finances work. The class is framed by three parts: 1) Organizational context, 2) Financial context, and 3) Higher education industry context.
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Risk Assessment in Vendor Contracts Training
Date: Wednesday, May 31, 2023, 10:30AM - 12:00PM
Register: Harvard Training Portal
Description: Join an interactive contract discussion with the SP Contracts team. Understanding risk and mitigating risk is a crucial step in creating an effective vendor agreement. Attendees will receive a sample agreement to review and spot risk prior to attending the course. During the course, they will lead a discussion through the sample vendor contract, pointing out the potential risks and discussing ways to mitigate those risks. After this course, you will be better equipped to anticipate risks, identify contract provisions that address those risks and be aware of ways to mitigate those risks fairly to protect Harvard's interest.
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HART Fiscal Year End Webinar
Date: Friday, June 2, 2023, 10:30AM - 12:00PM
Register: Harvard Training Portal
Description: This annual webinar focuses on tips and tricks for making the most use of HART during the fiscal year end. Topics include understanding how to use the time period prompts found on the Transaction Listing dashboards to locate prior and new fiscal year entries, specific dashboard recommendations for getting results quickly, and using other dashboards found in the FIN-Core and other folders to get the results you need at the most critical reporting time of the year.
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Registration Open: Spring 2023 NSF Virtual Grants Conference
Date: Monday, June 5, 2023 - Thursday, June 8, 2023
Register: Registration Link
Description: The National Science Foundation (NSF) will be hosting the Spring 2023 NSF Virtual Grants Conference from June 5 – 8, 2023. Registration is now open. For more information, visit the NSF Grants Conference event page. For those who cannot attend the live conference, all recorded conference sessions will be available on-demand shortly after the event and posted on NSF website and their YouTube page.
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HART / OAS Analysis Fundamentals (University-wide)
Date: Monday, June 5, 2023 - Wednesday, June 7, 2023
Register: Harvard Training Portal
Description: This course will cover the fundamentals of the Oracle Analytics Server (OAS) Analysis tool: Analysis Using Answers, Dashboards, and Actionable Intelligence found in the Harvard Analytics and Reporting Tool (HART).
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Registration Open: Research Management Meeting (RMM)
Date: Monday, June 12, 2023, 1:00PM - 2:00PM
Register: Registration Link
Description: The Research Management Meeting is a bi-monthly webinar style information dissemination meeting open to everyone within the sponsored research administrative community at Harvard. Topics include federal updates from the Harvard DC office, updates on policies, committee work, and systems, and information relating to the federal awarding agencies. Meetings are open to all colleagues across schools in the research administration community. Agenda will include: University Research Training Plan, Gifts vs. Sponsored Awards Policy, Research Administration Systems/HUIT Update, and a NIH DMPS Update.
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HART / OAS Data Visualization Training (University-wide)
Date: Tuesday, June 12, 2023 - Wednesday, June 14, 2023
Register: Harvard Training Portal
Description: Oracle Analytics Server (OAS) Data Visualization (DV) tool training will cover topics from data sets to machine learning with a focus on data exploration and data visualization found in the Harvard Analytics and Reporting Tool (HART).
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Job Openings in Research Administration
We would like to use this section to highlight current research administration job openings. We will keep this section up to date and all job postings can be found on Harvard Careers.
Senior Grants and Contracts Manager
Sponsored Programs Administration - MET
Description: The Senior Grants and Contracts Manager is an integral part of the research enterprise and works in close partnership with faculty members. They are a primary resource for providing guidance and oversight on issues related to fiscal, administrative and regulatory management of a portfolio of grants, contracts and sponsored programs from award receipt through closeout. These grants are from a wide-range of sponsors including the federal government (e.g. NIH), foundations, industry, and international contracts from foreign entities.
Grade: 56
62545BR
Senior Grants and Contracts Manager
Sponsored Programs Administration - EH
Description: The Senior Grants and Contracts Manager is an integral part of the research enterprise and works in close partnership with faculty members. They are a primary resource for providing guidance and oversight on issues related to fiscal, administrative and regulatory management of a portfolio of grants, contracts and sponsored programs from award receipt through closeout. These grants are from a wide-range of sponsors including the federal government (e.g. NIH), foundations, industry, and international contracts from foreign entities.
Grade: 56
62222BR
Senior Grants and Contracts Manager
Sponsored Programs Administration
Description: The Senior Grants and Contracts Manager is an integral part of the research enterprise and works in close partnership with faculty members. They are a primary resource for providing guidance and oversight on issues related to fiscal, administrative and regulatory management of a portfolio of grants, contracts and sponsored programs from award receipt through closeout. These grants are from a wide-range of sponsors including the federal government (e.g. NIH), foundations, industry, and international contracts from foreign entities.
Grade: 56
61675BR
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For more information, please visit the HCSRA website.
To subscribe and reference past issues, visit the HCSRA Highlights Newsletter Page.
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