Work Party
26-27 May 2012
There is still space available if you are interested in participating in the workparty. This is going to be a fun weekend and a great chance to catch up with new members. See you there!
Season Bookings and Dates for Diaries
Please Note - the ladies escape dates are now changed and will be from the 5 -8 Aug. This is to coincide with RAL ladies week. All TSC dates are shown on the TSC availability calendar. All the RAL events have now been updated on their website
CLARIFICATION of SEASONS BOOKINGS
1. Prior to the season and when seasons bookings open (advised in newsletter) send in any bookings, via the online booking system on Taupo Ski club website, that you know you want for the season. School Holiday bookings will open approximately 4 weeks prior to the holidays.(dates also in newsletter)
2. The booking officer will process these bookings and allocate beds. You may not get in for all the nights you want. 6 beds will be left for casual bookings each night. If you miss out on a booking you will be placed on the waitlist for those nights and advised after Tuesday 10pm prior to the weekend or 3 days before a weeknight booking of spare beds.
3. You will be advised of your bookings for the season. An account is held by the booking officer showing your accommodation and payments made. Please keep this account in credit at all times.
4. Seasons bookings may be paid for as the season progresses as long as your account is always in credit. Payment can be made by internet banking, or deposit to ANZ 010427-0009522-00. Be sure to identify yourself on your deposit. You may wish to keep your booking account in credit to speed up the booking process.
All casual member bookings to be prepaid.
If paying by cheque, mail it to the Booking Officer. If the booking is for the coming weekend, the Booking application and payment must be received by Tuesday(pm). The list is closed at this time and spare bunks are sold to wait-listed bookings or residents wishing to extend their stay.
Other information regarding bookings for members, cancellation of bookings and bookings for non members or groups is in the latest booklet or on the website. Please read this information carefully.
MAY 12 - seasons bookings open
MAY 31 - seasons bookings close .
advise by June 10
MAY 21 - school holiday bookings open
advise by June 10
June 16 - Opening day Turoa
June 23 - Opening day Whakapapa
June 29 - July 15 School Holidays
RAL will be running a school holiday programme and also mini x games on 10-11 July . Any child can enter and usually lots of prizes.
July 28- 29 Fun gates day . Have a go at gates (to be confirmed)
Aug 4 - Christiana Derby
Aug 11 - Rangatira Cup (a new interclub race this year - to be confirmed)
Aug 5, 6, 7 Ladies escape
Aug 17 - Central Plateau Races
Aug 19, 20 , 21 Mens Madness
Aug 27 - 31 North Island Primary Schools Champs
Sept 1 - Ngauruhoe Cup
Sept 8 - 9 TSC Juniors Weekend Activities
SEPT 22 - Club Champs
HOW TO BOOK
Pre-Season Bookings
All members who know what accommodation they will be wanting for the winter season (school holidays excluded) need to send advice of this to the Booking Officer via the website booking system prior to the season starting. The booking officer will allocate beds (Note: you may not get in for all the nights you want), leaving 6 beds free each weekend for casual bookings. If these beds are not booked by the Wednesday morning prior to the weekend the booking officer will advise those on season bookings of the availability.
Handy Hints:
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Create a booking with your Name and Add SEASON BOOKING in the Comments field
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Use the Guests Table below to add all the dates and number of nights you would like to stay
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Pay the Total into the TSC bank account. If you don't get all the nights you requested, your account will remain in credit, which means you can use it for other bookings during the season.
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Please advise the booking officer if you are racing or at the lodge for ladies/ mens weeks or other special event.
Standard Bookings
Members booking for Non Member Guests and Associates need to remember that a member must book and accompany these people. The exception to this is when mid week non member parties book and the custodian acts as host. The following conditions apply:
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Make a separate payment for non-member bookings. The booking for non-members will be held and confirmed if bunks are available three days before the required booking. This protects members wishing to book. If no bunks are available for non members the payment will be refunded to the member making the application.
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Non-members can only be booked for up to 5 nights (Sunday – Thursday) or a weekend (Friday – Saturday) but not both, i.e. they must move out and reapply if they want to stay longer.
Non Member Group Bookings: A deposit is required for confirmation with the balance due when numbers are confirmed.
If a group booking is cancelled 1 month or more prior, a refund of 50% is made. If within a month, the deposit is lost.
All member bookings to be prepaid. Payment can be made by internet banking, or deposit to ANZ 010427-0009522-00. Be sure to identify yourself on your deposit. You may wish to keep your booking account in credit to speed up the booking process.
If paying by cheque, mail it to the Booking Officer. If the booking is for the coming weekend, the Booking application and payment must be received by Tuesday(pm). The list is closed at this time and spare bunks are sold to wait-listed bookings or residents wishing to extend their stay.
Bookings for school holidays will be open 4 weeks prior. The booking officer will then allocate bookings depending on demand. (It may not be possible for you to get all the requested nights). Maximum number of nights booked in advance for this period is to be six, although this can be extended at the discretion of the Hut Officer in consultation with the Booking Officer.
Members Cancellations/Refunds:
To qualify for a full refund:
Weekend bookings: Cancellation notice must be given to the Booking Officer by Tuesday 10pm prior.
Weekday bookings: Cancellation notice must be given to the Booking Officer by 10pm three days prior to the booking date.
Cancellation after cut-off will lose all funds except if bed/s is on-sold, then a $5 fee only to apply. Any variation to this rule is on application to the committee.
Refunds will be in the form of credits held to be used during the season. These may be returned at season end if not used.
The cancellation cut-off enables those on waiting list to be notified on Wednesday prior to weekend bookings and three days prior for weekday bookings. Earlier notice is always appreciated.
Residents wishing to extend their stay may do so only at the discretion of the resident Hut Officer in consultation with the Booking Officer/ Custodian.
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