Strategize Organize LLC
Newsletter Volume 5, Issue 4
Organizing Project Guide: Before, During, and After
Background
It’s true that in an organizing project lots of project ideas get unleashed: to-do’s accumulate, things get put in places (hopefully to be found again), and there are motivational highs and lows. This begs the question, how do I organize my organizing project?
This newsletter discusses six points to keep in mind in order stay organized—and motivated—during such a project. I’ve also included a form at the bottom that incorporates these points.
Six Points
1. What do you Value – Figure out what it is that you value. For example, maybe you value time with friends and family. By taking the time to figure this out, you can use the information to help you during the difficult parts of organizing. You can either mentally remind yourself of what you value, or write it on a card or on the sheet below and keep the card present during the process.
2. Write down Future Projects – During a project you might hear yourself say, “I’m going to keep this for when I have time to do project X.” By writing down all your future project ideas, you can actually work toward making them happen. Or, by looking at all your ideas together, you can decide if they make sense and feel right. In the context of the whole list and the thoughtful work of figuring out what you value, some projects may be let go, along with the supplies that go with them.
3. Keep Track of To-dos – While working, you’ll most likely come across and generate additional tasks. Examples might include: take bag to donate; fix ripped pocket; mail letters; call aunt and ask about blue vase, etc. By keeping track of the to-do’s and scheduling time to complete them, tasks get done and items in the space are managed.
4. Make an Index – Homes are found for items during an organizing project. At the same time, we want to be able to find where we put things. By creating an index, a list that identifies the item and its location, it will be easy to find whatever you are looking for.
5. Notice the Ins and Outs – An organizing project can be a great time to assess your “stuff” habits. For a week or two, decide to write down everything that comes in and leaves your house. This will give you important information to reflect upon.
6. Accomplishments-Yay! – At the end of a work session, take time to write down what you did. For example, I made decisions and found homes for the things on top of the brown table, or I put 20 magazines in the recycling bin, etc. Add to this list after each work session. By doing this you can review what you have accomplished, which might motivate you to keep at it.
Summary
By working at these 6 points (or at least some of them), the organizing project flows more smoothly, tasks get done, and results are visible.
Final Note
The purpose of this form is to be helpful. You certainly don’t have to use it. The advantage of it is that all the information is in one place. The list can then be posted or filed so that you readily can use the index.
Good Luck,
Susan
Form|Organizing Project Guide: Before, During, and After (19kb)
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