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OPEN CALL FOR YEAR-ROUND, PART-TIME ADMINISTRATIVE ASSOCIATE + REGISTRAR
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Come grow with us! Amplify Arts Project needs a part-time associate who is responsible for a variety of tasks that touch on every facet of the organization: operations, programs, development, events, marketing + PR, social media, and more. This is a year-round, 20 hours/week position; telecommuting will be considered. BIPOC women + gender-expansive humans are strongly encouraged to apply.
Collaborative, communicative team players to the front, please! Just about everything we do gets done as a supportive team tirelessly changing the world, and the Admin Associate + Registrar is undeniably part of that.
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RESPONSIBILITIES + TASKS
- Manage registration for 5 programs throughout the year. Tasks include:
- maintain and regularly report accurate enrollment records
- help families through the registration process
- manage tuition insurance claims
- respond to inquiries (e.g., “How do I apply for financial aid?”)
- assist with other registration tasks as needed
- Complete payroll on a monthly basis
- Complete leadership-approved tasks, including:
- submit documents to 3rd party suppliers/contractors, e.g., contracts, invoices/bills, grant agreements
- oversee staff and camper travel logistics such as researching, booking, and organizing information related to hotels, campgrounds, tickets, flights, vehicle and facility rentals, activities, shuttles, and other program needs
- coordinate, research, and place ads for open positions, upcoming program registrations, residencies, and similar
- Take notes at staff meetings and disseminate information via reminders, follow-ups, calendar items, and timeline placement in Asana
- Maintain organization of Google Drive/Calendar, software subscriptions, and industry certifications
- Assist in events and important public initiatives, both in-person and virtual
- Very light document formatting/beautifying
- Support pre-program planning through:
- organizing past and current program staff personnel files
- tracking completion of all staff pre- and post-hire requirements (e.g., trainings, proof of certifications, payroll info)
- helping complete program schedules + handbooks
- organizing program task timelines and due dates
- other tasks as assigned
- Independently complete errands: post office, outreach, flyers, material donations
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REQUIREMENTS
- Responsiveness, attention to detail, and very strong written and verbal communication skills
- Passion for feminism and social change in general, and women’s place as leaders in music and the arts in particular
- Familiar with using professional tools like MS Office, Dropbox, Google Suite with an emphasis on Mail/Docs/Sheets/Forms/Calendar, Instagram, Facebook, Zoom, and Canva
- Willingness to learn Asana, Slack, Calendly, CampBrain, and others
PAY
The pay range is $20–25/hour for 20 hours/week.
SKILLS + PERSONALITY
🗲🗲🗲🗲🗲 Communication
🗲🗲🗲🗲 Problem Resolution
🗲 Music Knowledge
🗲🗲 Flexibility
🗲🗲🗲🗲🗲 Team Player
🗲🗲 Mentorship
🗲 Camp Experience
🗲🗲 Creative
🗲🗲🗲🗲🗲 Self-Starter
🗲🗲🗲 Calm Demeanor
🗲🗲🗲🗲🗲 Time Management
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APPLY TODAY
In order to be considered, all interested applicants must send 1) resume, 2) cover letter, and 3) latest favorite song to Executive Director Jen Baron: jen@amplifyartsproject.org. Applicants who fail to apply per this instruction will not be considered. We can’t wait to see who rolls in!
★★★
Please feel empowered to forward this opportunity along to any rad candidates in your orbit. This is a totally OPEN CALL, not just for the Amplify community. We want to hear from everyone with a passion for nonprofit admin, as well as empowering girls through music education, the creative arts, community, and positive mentorship, of course! 🤘
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Thanks as ever to our MAJOR + MONTHLY SUPPORTERS. You keep the lights on...in both our facilities and our hearts 😉💡🔆
NATIONAL ENDOWMENT FOR THE ARTS • STATE OF CALIFORNIA • CALIFORNIA ARTS COUNCIL • SANTA BARBARA FOUNDATION • NORA MCNEELY + MICHAEL HURLEY • ACME HOSPITALITY • HUTTON PARKER FOUNDATION • CYNTHIA + JAMES LEE • HAZEN FAMILY FOUNDATION • KAPPY WELLS (TIDES FOUNDATION) • FIND YOUR LIGHT FOUNDATION • SAM DAVIS • REVERB • JOHNSON OHANA FOUNDATION • HEATHER TAYLOR + TODD BOGDAN • TEGAN + SARA FOUNDATION • JOHN MCGOVERN • NANCY O'CONNOR • KIMBERLY + KYLE BRANUM • WELLS RYAN
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